1. Preparing an uploader sheet (Yatra and other vendors with
management fee)
1. Go to invoice excel Create a copy of the main sheet called ‘Working’
2. Add 8 columns  Company, Category, Location, Cost Centre, GL, Value 1, Value 2, GL
combination
3. In a column next to the Gross amount column, use formula: Gross amount+Management
Fees+Service Tax- Discount Amount-Postpaid Amount and cross check the obtained amount
against the final bill amount. Finally, in a column, subtract management fees and service tax
from the gross amount to get the amount to be uploaded against each invoice.
4. At the bottom of the sheet, add 2 lines for Management fees (cumulative) and Service tax
(cumulative) to be added to the final amt.
5. Use Vlookup against Employee ID’s to get Category, Location and Cost Centre values
6. For convenience, at the bottom of the sheet, copy the Supplier Name, Supplier Number,
Supplier Site, Invoice Number and Batch Name.
7. In ‘Company’ column, use Company Code i.e. 11 for all lines
8. Category, Location and Cost Centre to be obtained using VLookup
9. Value1- 99 (Default)
10. Value2- 9999 (Default)
11. Obtain the GL Combination and the Description.
12. GL combination for Management fees- 11.10702.2202.A01.5202512.99.9999 (Booked to
admin)
13. GL combination for Service Tax- 11.99999.9999.999.3333102.99.9999
Note- The GL combination for service tax will always be the same.
For invoices after 15th
Nov i.e. invoices that contain the Swachh Bharat Cess, only the
service tax amount excluding the Swachh Bharat Cess will be booked in a separate line. The
Swacch Cess is to be included in the ‘total amount’ of each line. Reason- CENVAT is claimed
on service tax excluding the Swachh Bharat Cess.
Uploading the prepared document
1. Login into OracleSnapdeal AP Invoice Web ADI Create excel sheet and open it.
2. In the doc, Source will be Manual Entry.
3. Invoice Date- Date of last invoice
4. Invoice Amount- Total amount
5. After filling in the details, remove all the extra rows using the following formulas
ALT+TPP  to remove cell protection
Shift+Space to expand cells
Ctrl+-  to delete rows
Use ALT ESV- Paste Special
6. Go to Plug insOracleUpload

2. Post Successful Uploading
1. Run and check 2 reports- 1) SD AP Invoice Upload Program 2) Payables Open Interface
Import.
2. Go to the uploaded invoice All Distributions
3. Copy the Management Fees amount and go to ‘Lines’ at invoice level. In Amount, Press
F11 Paste fee amount Press Ctrl+F11 Go to distribution and cut TDS only on this line
4. Save, validate and initiate.