Administration of Government Contracts

1. Administration of
Government Contracts
Presenter: Allan Cunningham

2. Administration involves :
The establishment, functioning, carrying out of regulations
for the effective use of persons, equipment, resources and
systems to enable the control of required actions or
results.
This provides governance which is the act of governing,
sway or control of a system.
What is Administration?

3. The administrator has the responsibility for ethical
stewardship of government programs, portfolios and
projects.
Ethical: consistent with agreed principles of correct moral
conduct
A steward: a person who acts as the surrogate of another
or others, especially by managing property, financial
affairs, an estate
The Administrator Role

4. 1. Strategic planning
2. Drafter of project, procurement plans, and Cabinet
Notes
3. Conducts market study for the availability of providers
of goods, services and works
4. Drafter of procedures, meeting notes and minutes
5. Advises on the selection of contract types and
procurement methodology for goods, services, works,
results and supply requirements
6. Manages the acquisition of lands, supplies, goods,
services, works and results
Administrators’ Knowledge & Skills:

5. 7. Drafter of tender notices for goods, works and
services
8. Prepares pre-qualification , expression of interest and
letters of invitation documentation and public notices
9. Drafter of bulletins, addendum, and general
corresponds with tenderers
10. Developer of tender documentation for tender
processes in accordance with government, state
enterprises and bank loan standard procedures where
applicable
Administrators’ Knowledge & Skills:

6. 11. Develops and reviews specifications, may chairs and
be a membership of committees for the governance
of program, portfolios, and projects activities
12. Conducts actions such as site visits to define tender
requirements
13. Participates in and witnesses the tender invitation and
opening closing process
13. Analyses tender submissions for compliance with
tender requests
14. Prepare of letters of awards of contracts and letters
arising from tenders, suppliers, consultants and
statutory bodies
Administrators’ Knowledge & Skills:

7. Administrators’ Knowledge & Skills:
15. Prepares letters of awards of contracts and letters
arising from tenders, suppliers, consultants and
statutory bodies
16. Prepares conditions of contracts, seeks legal advice
where and when necessary
17. Collates contract documentation for action by state
bodies as is necessary
18. Manages the delivery process of goods, services,
and results as defined in the agreement,
memorandum of understanding and contract

8. Administrators’ Knowledge & Skills:
19. Prepares reports on programs, portfolios and
project delivery and related matters
20. Acts confidentially, impartially, and fair in all
matters

9. The Professional Administrators
Code of Ethics
Code of Ethics as prescribed in ICSA Canada
The Professional Administrator:
1. Is honest and impartial, loyal to associates,
employer, client, subordinates and the public, and is
respectful of the personal dignity of all;
2. Applies knowledge and skill to maintain high
standards of professional integrity in responsible
actions;
3. Promotes competence and accountability in the
interest of professionalism and the public interest;

10. The Professional Administrators
Code of Ethics
The Professional Administrator:
4. Remains consistently supportive of innovative ideas
and open communication;
5. Promotes the principle of recognition for those
whose performance make a worthwhile
contribution;
6. Supports the principle of fair and impartial
judgment;
7. Exhibits leadership in continuous learning;

11. The Professional Administrators
Code of Ethics
The Professional Administrator:
8. Treats every individual with courtesy, respect and
dignity; and
9. Acknowledges that subscribing to this code imposes
a shared obligation with other Professional
Administrators to maintain these standards.

12. Questions?