1. Presented by: Lamar McWaine, M.A.
Picture by: MonkeyC.net

2. - Charles J. Givens
Picture by: AlpineZonePhotography

3. Urgent
Not Important
Not Urgent
Quadrant IVQuadrant III
Quadrant IIQuadrant I
Starting research for a 10-page
history term paper the night
before it is due
Creating a detailed study plan
for the two weeks before final
exams
Letting friends talk you into
driving them to a late-night
pizza party when you are 90
pages behind in biology.
Spending three hours on
Facebook when you have a
major math test in two days
Important

4. Picture by: Henrik Lehnerer

5. Staying up all night
to cram for a test the
next day.

6. Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to
cram for a test the next
day.

7. Studying every night
so you’ll always be
ready for quizzes.

8. Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Studying every night
so you’ll always be
ready for quizzes.
Staying up all night to
cram for a test the next
day.

9. Spending three hours
taking a friend to the
mall so she can buy a
new Blackberry.

10. Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to
cram for a test the next
day.
Studying every night
so you’ll always be
ready for quizzes.
Spending three hours
taking a friend to the
mall so she can buy a
new Blackberry.

11. Staying up till three
A.M. playing video
games.

12. Quadrant III
Quadrant IIQuadrant I
Urgent Not Urgent
Not Important
Important
Quadrant IV
Staying up all night to
cram for a test the next
day.
Studying every night
so you’ll always be
ready for quizzes.
Spending three hours
taking a friend to the
mall so she can buy a
new Blackberry.
Staying up till three
A.M. playing video
games.

13. Why is spending a lot
of time in Quadrants
III (not important but
urgent) and Quadrant
IV (not important and
not urgent) self-
sabotaging?

14. The Unimportant actions in these
quadrants don’t contribute to the
achievement of your goals and
dreams.

15. Which Quadrant is
most likely to produce
maximum stress with
minimum positive
returns?
Picture by: Michelle Brea

16. Quadrant III
Urgent but Not Important

17. What advantages are
offered by choosing to
spend time in
Quadrant II (Important
but Not Urgent)?
Picture by: Michelle Brea

18. Consistent movement
toward goals, less stress,
greater satisfaction & sense
of control.

19. Creators
spend most of their
time in Quadrant II.
#1

20. Victims spend
most of their time in
Quadrant III and
Quadrant IV.
#2

21. When we say NO
to Quadrant III and
Quadrant IV, we free up
more time for Quadrant
I and QII.
#3

22. Procrastination
is the choice to do
unimportant tasks while
neglecting important
tasks.
#4

23. We can find
ourselves in QIII
(Urgent, Not Important)
when we allow someone
else’s urgency to talk us
into an activity
unimportant to our own
goals and dreams.
#5

24. Picture by: JannekeH

25. Fear of failure
Fear of success
Perfectionists
Avoid having to live up
to expectations
Find a task boring
Fear of failure
Fear of success
Perfectionists
Avoid having to live up
to expectations
Fear of failure
Fear of success
Perfectionists
Fear of failure
Fear of success
Fear of failure

26. Set reasonable goals
Break the tasks down into small
parts
Get started whether you feel
like it or not
Ask for help when necessary
Don’t expect perfection
Set reasonable goals
Break the tasks down into small
parts
Get started whether you feel
like it or not
Ask for help when necessary
Set reasonable goals
Break the tasks down into small
parts
Get started whether you feel
like it or not
Set reasonable goals
Break the tasks down into small
parts
Set reasonable goals

27. - Thomas Henry HuxleyPicture by: AlpineZonePhotography

28. Picture by: m0nni
1 Know your goals (What do you
want to accomplish?).
2 Set priorities to meet your goals.
3 Anticipate the unexpected.
4 Control your time (prioritize).
5 Commit to a time frame.
6 Carry out your plan.

29. Picture by: Sizima
Literally, it means planning
backwards and it's simple
Easier to see that every
component, down to the
smallest detail, has been
accomplished
*Information used from Sauk Valley Community College*

30. Steps:
Picture by: Sizima
List everything that needs to be
completed prior to the program.
This may include, but is not
limited to:
Promotion
Facility/Equipment Reservations
Refreshments/Hospitality
Lodging/travel arrangements

31. Steps:
Picture by: Sizima
Based on what you know
about your school's timelines,
assign due dates to these
activities (i.e. cutting a check
takes 5 business days)

32. Steps:
Picture by: Sizima
Using a calendar, start with the last task
on your list to be completed before the
program and do the following: Write it
on your planning calendar on the
appropriate date, and then consider its
components.
If there are components of this task
which need to be completed, work
backwards with them and plot them on
the calendar.

33. Steps:
Picture by: Sizima
Proceed with the next
task to be completed
until all tasks are
listed on planning
calendar.

34. Exercise:
Picture by: Sizima
It is now September 3 and your
organization has scheduled a
program for November 1. As you
look at the list of tasks that need
to be completed, you decide that
one of the components is
distributing promotional flyers.
Let’s Plan Backwards…

35. Example:
Picture by: Sizima
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.
Oct. 14: Pick up flyers from copy
center
Oct. 9: Identify volunteers to
distribute flyers
Oct. 7: Take flyer to copy center
Oct. 2: Design layout of flyer
Sept. 30: Determine text for copy
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.
Oct. 14: Pick up flyers from copy
center
Oct. 9: Identify volunteers to
distribute flyers
Oct. 7: Take flyer to copy center
Oct. 2: Design layout of flyer
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.
Oct. 14: Pick up flyers from copy
center
Oct. 9: Identify volunteers to
distribute flyers
Oct. 7: Take flyer to copy center
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.
Oct. 14: Pick up flyers from copy
center
Oct. 9: Identify volunteers to
distribute flyers
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.
Oct. 14: Pick up flyers from copy
center
Oct. 18: Distribute flyers - promo
should be available two weeks prior to any
event.