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Copyright © 2008 by Vietinosft Co., Ltd..
Software Requirements
Specification
for
Paradise - HRM
Version 1.0 approved
Prepared by Vu Dinh Cuong
Viet Tin software solution
25-Sep-2011

Software Requirements Specification for Paradise -HRM Page ii
Confidential Viettinsoft, 2008 Paradise - HRM
Table of Contents
Table of Contents.......................................................................................................................... ii
Revision History........................................................................................................................... iii
1. Introduction..............................................................................................................................1
1.1 Purpose ........................................................................................................................................ 1
1.2 Document Conventions ............................................................................................................... 1
1.3 Intended Audience and Reading Suggestions ............................................................................. 1
1.4 Product Scope.............................................................................................................................. 1
1.5 References ................................................................................................................................... 2
2. Overall Description..................................................................................................................2
2.1 Product Perspective ..................................................................................................................... 2
2.2 Product Functions........................................................................................................................ 2
2.3 User Classes and Characteristics................................................................................................. 4
2.4 Operating Environment ............................................................................................................... 4
2.5 Design and Implementation Constraints ..................................................................................... 4
2.6 User Documentation.................................................................................................................... 5
2.7 Assumptions and Dependencies.................................................................................................. 5
3. External Interface Requirements ...........................................................................................6
3.1 User Interfaces............................................................................................................................. 6
3.2 Hardware Interfaces .................................................................................................................... 7
3.3 Software Interfaces...................................................................................................................... 9
3.4 Communications Interfaces......................................................................................................... 9
4. Paradise - HRM Features......................................................................................................10
4.1 General features......................................................................................................................... 10
4.2 Human resource management ................................................................................................... 13
4.3 Declare insurance ...................................................................................................................... 18
4.4 Time and attendance.................................................................................................................. 21
4.5 Online request............................................................................................................................ 29
4.6 Payroll ....................................................................................................................................... 33
4.7 Other functions.......................................................................................................................... 39

Software Requirements Specification for Paradise -HRM Page iii
Revision History
People Date Reason For Changes Version
Project Owner and
Client: Mr. Vu
Dinh Cuong, Mr.
Pham Le Khanh
Hai
Faculty Advisor:
Ms. Kim Hoan
Project Group:
Ngueyen Truong
Long, Bui Anh
Tuan, Nguyen Van
Than, Gieng Quy
Phuong
14-Aug-2008 Create document 1.0

Software Requirements Specification for Paradise - HRM Page 1
1. Introduction
1.1 Purpose
Paradise - HRM system is an application, which manage all aspects of official activities. It includes
3 main parts: Human Resource management, Time Attendance monitoring and Payroll calculation.
The purpose of this document is issuing a necessary concept to end-users. Customer can use this
document for quick access to the way of using. Please note that “SRS” is the only reference
document of application. It is useful in some first times to use. For detail, please contact directly to
Viet Tin’s technician to get the help
1.2 Document Conventions
Paradise - HRM: Application name
HR: Human resource
PR: Payroll
TA: Time Attendance
EMPLOYEE: Team member (Employee)
OT: Overtime
Schedule: Working schedule of section or group of member
NS: Night shift
1.3 Intended Audience and Reading Suggestions
This document is intended for:
Developers
Project managers
Marketing staff
Users: HR staff, C&B, human resource manager…
Testers
Documentation writers
1.4 Product Scope
This software cover human resource management including:
 Employee profile management
 Labor contract management
 Annual leave and other leaves tracking
 Declare Insurance report sent to Insurance agency
 Time attendance management
 Payroll
 User rights and security

1.5 References
The software product is based on Vietnamese law and it refer you to understand labor law, other related
documents from Vietnam government. Please reference the address:
http://chinhphu.vn/portal/page/portal/chinhphu/hethongvanban for more detail.
2. Overall Description
2.1 Product Perspective
Paradise - HRM not only meet the normal operations of the Human resource manager such as Time
attendance, payroll, employee information ... but also to be the tool for building training criteria, evaluation,
analysis and resource planning, cost management personnel and remuneration policies to build retaining
talent ... It used for large firm, with complex operations and specific characteristics of each industry, and it
also meet the full requirements of personnel policy changes from government .
Paradise - HRM provides an essential tool for forecasting future staffing to help your company more space
and time for training, planning and stable staff.
2.2 Product Functions
Summarize the major functions:
 Human resource
 Employee information
- Employee information list
- General information
- Education information
- Skill information
- Work history
- Birthday notification
- Family information
- Health tracking
- Internal training
- CV, labor contract hard copy attachments
 Labor contract
- Current labor contract list
- Print labor contract
- Probation, temporary contract
- Training contract
- Part-time contract
- Incoming and expired labor contract list reminder
- Export contract to Excel or merger data to Word
 Insurance
- Health insurance
- Social insurance
- Unemployed insurance

 Annual leave monitoring
- Annual leave tracking
- Annual leave budget management
- Leaves history
 Declare insurance
 Initialize Insurance data monthly
 Maternity coming back to work list
 List of labor increment in month
 List of Salary increment in month
 List of labor resign in month
 Additional jobless insurance
 Process insurance data
 Approval insurance data
 Insurance benefit management
 Print Insurance report and send to Insurance Agency
 Time attendance
 Make working schedule
 Import working schedule
 Attendance machines management
 Download time logs from machines
 Modify and approval times data
- Overtime approval
- Late in, out early approval
- Night shift approval
 Overtime summary monthly
 Night shift summary monthly
 Attendance data monthly
 Lock and transfer attendance data to payroll module
 Payroll
 Current company salary list
 Salary history
 Allowance
 Salary adjustment
 Advance salary
 Salary calculation
 Monthly company payroll
 Salary transfer by bank list
 Cash salary list
 Lock payroll period
 Data migration (Import/Export)
 System setting
 Human resource setup
- Company information
- Company structure
- Position setup
- Skill and grade setup
- Bank setup
 Time attendance setup
- Leave setup
- Overtime setup

- Wrong shift setup
- Night shift setup
 Payroll setup
- Parameter setup
- Allowance setup
- Allowance formula
- Tax setup
2.3 User Classes and Characteristics
 Security and User rights
 User group
 Grant user right
 System logs
 System update
 Import data from file
 System update
 Technical analyzer
2.4 Operating Environment
Hardware platform: server and client terminal suitable with Microsoft platform
Operating system and versions: Windows XP service pack 3, Windows Vista, Windows 7,
Windows 8, and later
Other software components: Net framework 4.0, Microsoft Office 2003 or later, Microsoft
SQL server 2005 or later (or Microsoft SQL server 2005 or later using express version)
2.5 Design and Implementation Constraints
The current constraints on the project are related to the provision of hardware resources to
implement and test a high-performance cluster. At present, a network of four Pentium- III
workstations, with a 128 Mb RAM, serves as the cluster, with Microsoft SQL server running on top
of the Windows operating system. For better performance analysis, a larger number of dedicated
workstations would be beneficial.
- Memory RAM available for system recommended is 50Mb and hard disk space using for
application is 250 Mb and 500 Gb using for database storage in 5 years using.
- LAN connecting for windows application and IIS for web module
- Language using: Vietnamese and English (user can customize to build your own language
interface such as: Japanese, Chinese…)
For testing purposes, a simulating tool needs to be used which may have to be specially
designed if a generic one is not readily and freely available.

2.6 User Documentation
- User guide
- Install guide
- Attendance machine operation document
2.7 Assumptions and Dependencies
Paradise – HRM using Devexpress third-party commercial components that allow user easy to
manage the data and export data to excel file.

3. External Interface Requirements
3.1 User Interfaces
Some typical GUI
Message box
Error and warning message box
Short cut keys
 Menu Item
 Standard button
 Open button
 Clear button
 Add button
 Delete button
 List button
 Text box
 List
 Check
 Date time
 . Grid

3.2 Hardware Interfaces
All hardware interfaces of Paradise - HRM will be those of the Microsoft frame work on top
of which it will be running. Hence, it will incorporate Microsoft’s interfaces for:
 CPU usage
 Memory usage
 Swap file creation
 Network communication
Hardware supported
Desktop computer
Laptop
Server

Smart phone and tablet
Time attendance machine

3.3 Software Interfaces
There are many Interfaces models, following a single model deployed on a server in a branch (main branch).
The machine at the branch connection to this server to access data
3.4 Communications Interfaces
- Web service and windows service used for analysis and computing data
- FTP for transfer and update system
- HTTP over 80 port used for web portal
- LAN connection using for desktop application

4. Paradise - HRM Features
The following information is a summary of the features and specifications of the Paradise -
HRM. Depending on the model, some features might not be available, or some
specifications might not apply.
4.1 General features
4.1.1 Employee tree list
Manage employee in whole company easy by using visually tree architecture

4.1.2 System menu
System menu is graphical control element. It is a list of options or commands presented to an
user.

4.1.3 Dasboard
Dashboard is "an easy to read, often single page, real-time user interface, showing a
graphical presentation of the current status (snapshot) and historical trends of an
organization’s or computer appliances key performance indicators to enable instantaneous
and informed decisions to be made at a glance.

4.2 Human resource management
4.2.1 Employee profile
4.2.2 Print Offer letter

Offer letter export to Microsoft word document
4.2.3 Labor contract management

4.2.4 Promote and transfer management

4.2.5 Work permit management
4.2.6 Labor discipline

4.2.7 Employee terminated management
4.2.8 Documents storage

4.2.9 Leaves tracking
4.3 Declare insurance

4.3.1 Employee back to work
4.3.2 Initialize monthly insurance data
4.3.3 List of increasing staff
4.3.4 Salary change list

4.3.5 List of decreasing staff
4.3.6 Lock insurance data
4.3.7 Payment for maternity
4.3.8 Payment for sickness

4.3.9 Print Insurance reports
4.4 Time and attendance
Using time and attendance systems to record when employees start and stop work, and the
department where the work is performed. However, it’s also common to track meals and breaks, the
type of work performed, and the number of items produced. In addition to tracking when employees
work, attendance systems also keep tabs on when employees are not working. Vacation time,
compensation time, and jury duty must be recorded. Attendance systems also keep detailed records
of attendance issues such as who calls in sick and who comes in late.
A time and attendance system provides many benefits to organizations. It enables an employer to
have full control of all employees working hours. It helps control labor costs by reducing over-
payments, which are often caused by transcription error, interpretation error and intentional error.
Manual processes are also eliminated as well as the staff needed to maintain them. It is often to keep
firm labor regulation strictly, Time and attendance system also is valuable for ensuring compliance
with Vietnam labor regulations regarding proof of attendance.

Time attendance menu list
4.4.1 Import working schedule from file

4.4.2 View and edit working schedule
4.4.3 Add/edit time log terminals

4.4.4 Connect and get attendance logs
4.4.5 Process time attendance records

4.4.6 Check/edit working time
4.4.7 Tracking late employees

4.4.8 Overtime approval
4.4.9 Attendance summary in month

4.4.10 Working on day-off list
4.4.11 Summary overtime in month

4.4.12 Lock/Unlock attendance data

4.5 Online request
4.5.1 Make request for leave off

Review and confirm before submit request
4.5.2 Approve or reject request

4.5.3 View monthly timesheet
4.5.4 Request daily overtime

4.5.5 Request for working on weekend or holiday
4.5.6 Request assignment for Business trip

4.5.7 Employee survey
4.6 Payroll
Payroll management consists of several stages and procedures that require expertise in financial
administration, such as employment contract management. Payroll management performs the
following tasks:
- Calculating and paying wages, settlement of tax withholdings
- Delivery of wage calculations and certificates to the employees
- Compiling statistics for different authorities, and for the purposes of improving activities
- Providing regulatory reports to the tax agencies and insurance companies
- Calculating annual holidays
- Managing deductions for employee benefits

4.6.1 Employee salary information
4.6.2 Bonus management

4.6.3 Salary Adjustment
4.6.4 Seniority allowance review

4.6.5 Monthly insurance cost
4.6.6 Monthly salary payment

4.6.7 NET salary for expat
4.6.8 Salary transfer by bank
4.6.9 Salary by cash

4.6.10 Print payslip

4.7 Other functions

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