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The Lease Accounting Tsunami
Are You Prepared to Weather the Storm?
The Financial Accounting Standards Board (FASB) and its international counterpart
(IASB) are expected to release the final version of their Lease Accounting Standards by
the end of 2015, with implementation required by 2017-2018. The IASB is expected to
release soon, and the US Board is expected to follow suit by the end of this year.
Essentially the standard requires lessees to record all leases (of more than 1 year) as
both assets (Right of Use-ROU ) and liabilities on the balance sheet. These include both
real estate as well as equipment leases. Furthermore the standards will require a
restatement of all leases retrospectively going back three years.
The impact of this accounting standard change will have a profound impact on a
company’s capital structure, leasing practices, and operational processes. It has been
estimated that the accounting change will add no less than 1.35 trillion dollars of assets
and liabilities to company balance sheets. In a recently published survey by IBM, 92%
of companies surveyed indicated that they were not prepared to implement the
standard, either in terms of lease information systems, employee training, or leasing
practices and policies.
The US and International standard differs in one respect and that is the International
standard accounts for all leases as capital leases, classified as Type A leases; whereas
the US standard will differentiate between Type A leases (capital leases) and Type B
leases (operating leases) In the case of Type A leases, depreciation and interest
expense will be recorded on the P&L statement, while Type B leases will only include
straight line depreciation. Like mortgage interest expense, Type A lease expenses will
be disproportionately front loaded (see footnotes for the four criteria used to define a
capital lease)*
These changes in lease accounting will dramatically affect the relationships between the
corporate treasury function, accounting, and corporate real estate. In the past the
financial impact of real estate transactions, was relatively invisible to senior
management and more importantly to the investor community. Financial analysts would
have to sort through 10-K and other disclosure documents to gain insights to the impact
of leasing on the company’s capital structure and debt capacity. The new standard will
shed a harsh light on the aggregate impact of lease liabilities, and force a more
disciplined approach to leasing practices, information management systems, and
accounting methodologies.
Since the standards will most likely go into effect by 2017-2018, it is imperative that
companies begin now to execute a comprehensive plan to prepare for the standards
change. As a first step, a project team needs to be assembled with representatives from
corporate accounting, finance, real estate, and equipment leasing. The first order of
business for the team is to assemble a complete inventory of all real estate and
equipment leases. If the company does not have an automated system to track and
account for leases, it is imperative that a robust system be acquired.
Once a complete inventory is assembled, a detailed analysis should be completed to
assess the total net present value of lease payments, by year over ten years, as well as
calculating these values retrospectively for three years. Specific questions should
include the following:
1. How does the new standard affect the current lease portfolio? Specifically, what
is the total asset value (ROU) and liability value after recalculating the company’s
lease portfolio?
• Rank each lease from the highest total net value to the lowest relative to
lease term and annual cost
• Rank leases from lease term remaining, as well as renewal options
• Create a variance analysis between old asset and liability values and new
values. Calculate how these values change over time (at least ten years)
2. How will these new values affect the company’s key financial indicators such as
ROA (return on assets), Debt to Equity Ratio, and related tax effects? (NOTE:
FASB has decided that Type B leases will have liabilities but these will not
be considered as debt. The IASB will classify all leases as Type A, and will
consider these liabilities as “debt like.”
• Calculate ROA, Debt to Equity (for Type A only), and net tax effects over
time, with changes in lease values
• Research how these changes would affect debt covenants and potential
impacts on stock and bond values (for Type A only)
• Seek input from key lenders on their assessment of accounting changes
on company debt capacity and changes in cost of debt. (As they relate to
Type A lease liabilities)
3. What enhancements are needed to the lease management system to comply
with the new standard?
• Identify specific functionality needed, size the magnitude of the
enhancements and range of cost and schedule to implement
• Determine if the lease accounting system for the new standard can be
maintained separately, and integrated as necessary with current system if
and when needed for annual or quarterly reporting.
• Review system enhancements with company auditors to ensure
compliance with the new FASB/ IASB standard.
4. How will the lease management system integrate with the company’s financial
and accounting systems and to satisfy the audit requirements of the Sarbanes
Oxley Act?
• Identify the software functionality to achieve integration (determine if
existing systems are adequate or whether a wholesale upgrade is more
cost effective)
• Establish system costs and schedule to implement
• Review system upgrades with company finance and audit staff for
adequacy
5. What methodologies should be employed to evaluate future lease/buy decisions
in light of the new standard?
• Segregate major leasing actions anticipated over the next five years,
including both new leases, and lease renewals
• Establish ROI (return on investment) and payback thresholds for
purchase scenarios in light of the new accounting standard
• Determine effects of the new accounting standards on purchase
scenarios relative to changes in cash balances, debt and equity values.
6. How will financial and lease management personnel be trained to adapt to the
intricacies of the new lease standards?
• Identify training resources, costs and schedule
• Identify staff to be trained
• Determine scope of training
7. What portion of the lease portfolio will be impacted by the international standards
which differ slightly from the US FASB standard as it relates to Type A (capital
leases) and Type B (operating leases)? The international standard does not
differentiate lease types and requires all leases to be treated as Type A (capital)
leases.
• Isolate international leases and rank by length of lease and value
• Differentiate accounting impacts between US and international leases,
and analyze differences primarily in debt to equity levels.
• Confirm that US capital leases (Type A) meet the four FASB criteria for
capital leases.*
• Review values with both internal and external auditors, as well as investor
relations (if a public company)
8. How leasing strategies should be reconsidered relative to lease term, renewal
options, and other variables which will now impact the balance sheet?
• Isolate high impact leases (i.e. leases with multiple years remaining on
lease) Consider negotiating shorter lease terms to mitigate balance sheet
impact.
• Establish company guidelines on new lease parameters, i.e. lease term,
renewal options, and use of company capital for tenant improvements,
versus incorporating in the rent.
9. What is the schedule and budget for implementing the necessary changes to
lease management systems, lease accounting, and training of personnel?
• Create a budget and schedule for implementation
• Consider the lead time necessary to implement the required changes.
Expect at least two years to complete all the necessary changes for
system updates, training, and process changes.
• Review the project plan with management to insure buy-in and support as
well as insuring adequate resources are provided.
• Insure sign-off by outside auditors
10.What consulting resources are needed to accomplish the transition to the new
lease standards and how can these services be single sourced for both process
and system upgrades
• Develop an RFP to be used in the selection of consulting/ system
resources
• Evaluate the use of separate versus single source consultants and system
providers
• Develop selection criteria in terms of competencies, references, fees, and
efficiencies
The advent of new leasing standards will have a profound impact on a company’s
leasing practices, processes, and leasing systems applications and infrastructure. It is
clear that most companies are still inadequately prepared to comply with the new
standard in a timely fashion. It is unknown how this change will affect commercial
markets and landlord practices. It is possible that because of the balance sheet impact
of commercial leases, that over-all demand for leased space will recede, particularly for
high cost urban office space. It’s also possible that equipment leasing will impact
equipment pricing and financing. Despite these uncertainties it is clear that companies
need to implement the necessary changes as outlined above to be ready for the
changes that will most certainly come into being over the next two years. Those
companies that fail to execute a comprehensive transition to the new standard may face
severe penalties for non-compliance and excessive costs in attempting to catch up in a
reactive and haphazard manner. Those companies who implement in a timely fashion
could achieve the added benefit of gaining insight to the company’s leasing profile, cost,
and processes.
Criteria for determining a capital lease: (Per FASB 13)
§ The lease automatically transfers ownership of the property to the lessee by the end
of the lease.
§ The lease contains a bargain purchase option.
§ The lease term equals 75% or more of the estimated economic life of the property.
§ The present value of the minimum lease payments at the beginning of the lease
term equals or exceeds 90% of the fair market value of the property.

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The+Lease+Accounting+Tsunami

  • 1. The Lease Accounting Tsunami Are You Prepared to Weather the Storm? The Financial Accounting Standards Board (FASB) and its international counterpart (IASB) are expected to release the final version of their Lease Accounting Standards by the end of 2015, with implementation required by 2017-2018. The IASB is expected to release soon, and the US Board is expected to follow suit by the end of this year. Essentially the standard requires lessees to record all leases (of more than 1 year) as both assets (Right of Use-ROU ) and liabilities on the balance sheet. These include both real estate as well as equipment leases. Furthermore the standards will require a restatement of all leases retrospectively going back three years. The impact of this accounting standard change will have a profound impact on a company’s capital structure, leasing practices, and operational processes. It has been estimated that the accounting change will add no less than 1.35 trillion dollars of assets and liabilities to company balance sheets. In a recently published survey by IBM, 92% of companies surveyed indicated that they were not prepared to implement the standard, either in terms of lease information systems, employee training, or leasing practices and policies.
  • 2. The US and International standard differs in one respect and that is the International standard accounts for all leases as capital leases, classified as Type A leases; whereas the US standard will differentiate between Type A leases (capital leases) and Type B leases (operating leases) In the case of Type A leases, depreciation and interest expense will be recorded on the P&L statement, while Type B leases will only include straight line depreciation. Like mortgage interest expense, Type A lease expenses will be disproportionately front loaded (see footnotes for the four criteria used to define a capital lease)* These changes in lease accounting will dramatically affect the relationships between the corporate treasury function, accounting, and corporate real estate. In the past the financial impact of real estate transactions, was relatively invisible to senior management and more importantly to the investor community. Financial analysts would have to sort through 10-K and other disclosure documents to gain insights to the impact of leasing on the company’s capital structure and debt capacity. The new standard will shed a harsh light on the aggregate impact of lease liabilities, and force a more disciplined approach to leasing practices, information management systems, and accounting methodologies. Since the standards will most likely go into effect by 2017-2018, it is imperative that companies begin now to execute a comprehensive plan to prepare for the standards change. As a first step, a project team needs to be assembled with representatives from corporate accounting, finance, real estate, and equipment leasing. The first order of business for the team is to assemble a complete inventory of all real estate and
  • 3. equipment leases. If the company does not have an automated system to track and account for leases, it is imperative that a robust system be acquired. Once a complete inventory is assembled, a detailed analysis should be completed to assess the total net present value of lease payments, by year over ten years, as well as calculating these values retrospectively for three years. Specific questions should include the following: 1. How does the new standard affect the current lease portfolio? Specifically, what is the total asset value (ROU) and liability value after recalculating the company’s lease portfolio? • Rank each lease from the highest total net value to the lowest relative to lease term and annual cost • Rank leases from lease term remaining, as well as renewal options • Create a variance analysis between old asset and liability values and new values. Calculate how these values change over time (at least ten years) 2. How will these new values affect the company’s key financial indicators such as ROA (return on assets), Debt to Equity Ratio, and related tax effects? (NOTE: FASB has decided that Type B leases will have liabilities but these will not be considered as debt. The IASB will classify all leases as Type A, and will consider these liabilities as “debt like.” • Calculate ROA, Debt to Equity (for Type A only), and net tax effects over time, with changes in lease values
  • 4. • Research how these changes would affect debt covenants and potential impacts on stock and bond values (for Type A only) • Seek input from key lenders on their assessment of accounting changes on company debt capacity and changes in cost of debt. (As they relate to Type A lease liabilities) 3. What enhancements are needed to the lease management system to comply with the new standard? • Identify specific functionality needed, size the magnitude of the enhancements and range of cost and schedule to implement • Determine if the lease accounting system for the new standard can be maintained separately, and integrated as necessary with current system if and when needed for annual or quarterly reporting. • Review system enhancements with company auditors to ensure compliance with the new FASB/ IASB standard. 4. How will the lease management system integrate with the company’s financial and accounting systems and to satisfy the audit requirements of the Sarbanes Oxley Act? • Identify the software functionality to achieve integration (determine if existing systems are adequate or whether a wholesale upgrade is more cost effective) • Establish system costs and schedule to implement
  • 5. • Review system upgrades with company finance and audit staff for adequacy 5. What methodologies should be employed to evaluate future lease/buy decisions in light of the new standard? • Segregate major leasing actions anticipated over the next five years, including both new leases, and lease renewals • Establish ROI (return on investment) and payback thresholds for purchase scenarios in light of the new accounting standard • Determine effects of the new accounting standards on purchase scenarios relative to changes in cash balances, debt and equity values. 6. How will financial and lease management personnel be trained to adapt to the intricacies of the new lease standards? • Identify training resources, costs and schedule • Identify staff to be trained • Determine scope of training 7. What portion of the lease portfolio will be impacted by the international standards which differ slightly from the US FASB standard as it relates to Type A (capital leases) and Type B (operating leases)? The international standard does not differentiate lease types and requires all leases to be treated as Type A (capital) leases.
  • 6. • Isolate international leases and rank by length of lease and value • Differentiate accounting impacts between US and international leases, and analyze differences primarily in debt to equity levels. • Confirm that US capital leases (Type A) meet the four FASB criteria for capital leases.* • Review values with both internal and external auditors, as well as investor relations (if a public company) 8. How leasing strategies should be reconsidered relative to lease term, renewal options, and other variables which will now impact the balance sheet? • Isolate high impact leases (i.e. leases with multiple years remaining on lease) Consider negotiating shorter lease terms to mitigate balance sheet impact. • Establish company guidelines on new lease parameters, i.e. lease term, renewal options, and use of company capital for tenant improvements, versus incorporating in the rent. 9. What is the schedule and budget for implementing the necessary changes to lease management systems, lease accounting, and training of personnel? • Create a budget and schedule for implementation • Consider the lead time necessary to implement the required changes. Expect at least two years to complete all the necessary changes for system updates, training, and process changes.
  • 7. • Review the project plan with management to insure buy-in and support as well as insuring adequate resources are provided. • Insure sign-off by outside auditors 10.What consulting resources are needed to accomplish the transition to the new lease standards and how can these services be single sourced for both process and system upgrades • Develop an RFP to be used in the selection of consulting/ system resources • Evaluate the use of separate versus single source consultants and system providers • Develop selection criteria in terms of competencies, references, fees, and efficiencies The advent of new leasing standards will have a profound impact on a company’s leasing practices, processes, and leasing systems applications and infrastructure. It is clear that most companies are still inadequately prepared to comply with the new standard in a timely fashion. It is unknown how this change will affect commercial markets and landlord practices. It is possible that because of the balance sheet impact of commercial leases, that over-all demand for leased space will recede, particularly for high cost urban office space. It’s also possible that equipment leasing will impact equipment pricing and financing. Despite these uncertainties it is clear that companies need to implement the necessary changes as outlined above to be ready for the changes that will most certainly come into being over the next two years. Those
  • 8. companies that fail to execute a comprehensive transition to the new standard may face severe penalties for non-compliance and excessive costs in attempting to catch up in a reactive and haphazard manner. Those companies who implement in a timely fashion could achieve the added benefit of gaining insight to the company’s leasing profile, cost, and processes. Criteria for determining a capital lease: (Per FASB 13) § The lease automatically transfers ownership of the property to the lessee by the end of the lease. § The lease contains a bargain purchase option. § The lease term equals 75% or more of the estimated economic life of the property. § The present value of the minimum lease payments at the beginning of the lease term equals or exceeds 90% of the fair market value of the property.