The document is a letter granting permission to film on public highways in Lower Sunbury and Sunbury Cross, Surrey between 9:30am and 3:00pm on October 22nd-23rd, 2013. It provides the license number and notes that filming activities must not impede traffic and equipment must not cause obstruction or risk of accident. The terms and conditions require a hazard assessment, high-visibility clothing for crew, approval from local authorities for parking and traffic control, and evidence of £5 million third-party insurance indemnifying Surrey County Council against claims.

1. Tel: 0300 200 1003
Fax: 01483 517174
Email: highways.licensing@surreycc.gov.uk
FAO: Mr Nick Crafts
St Paul’s Catholic College
Manor Lane
Sunbury On Thames
TW16 6JE
Surrey Highways
Surrey County Council
Rowan House
Merrow Lane
Guildford
GU4 7BQ
Licence No: SP13-005-493504 Date: 16 October 2013
PERMISSION TO FILM / RECORD ON THE PUBLIC HIGHWAY
With reference to your application for permission to
film / record on the public highway at
Lower Sunbury & Sunbury Cross, Sunbury, Surrey
The council hereby grant permission for a period from
Tuesday, 22/10/2013 to Wednesday, 23/10/2013
between 9:30am and 3:00pm
(during off peak hours)
in accordance with the Terms and Conditions of Permission overleaf.
In addition to the standard terms and conditions overleaf, the following also apply:
 Filming activities must not impede normal pedestrian or vehicular traffic flow
 Appropriate measures must be taken to ensure that filming equipment does
not cause an obstruction, or risk of accident or injury to pedestrians (including
the blind and partially sighted) or other highway users
 This approval does not set any precedent and there can be no assumption
that future requests will be approved, each will be individually considered.
Business Support Team
Surrey Highways
Surrey County Council

2. 2
TERMS AND CONDITIONS FOR FILMING ON THE HIGHWAY
1. Applications for a filming licence
must be received 5 working days
before the date on which the
filming is due to take place.
2. Filming / Recording days are as
specified on the initial application
form and agreed with the Local
Transportation Service. The
permission is personal to the
applicant company and is not
assignable.
3. Surrey County Council reserves the
right to cancel the permission due
to a critical event or occurrence.
4. 48 hours notice must be given if it
becomes necessary to amend the
agreed dates.
5. Public safety and alternative
pedestrian routes must be
maintained at all times.
6. A full hazard assessment of the
location is to be carried out and
published in the call sheet. Failure
to carry out such an assessment or
to implement it may be a breach
of the Health and safety at Work
Act.
7. Crew members working on the
highway must wear high-visibility
clothing to standard EN471. This is
an essential safety requirement
under the New Roads and Street
works Act. It is an offence not to
comply.
8. Lights must be placed in such a
way that they do not dazzle
motorists or pose, in any other way,
a hazard to the general public.
9. Agreement by District / Borough
Council(s) and Surrey Police for
parking and traffic control must be
obtained.
10. The County Council requires
evidence that the company has
Third Party Insurance cover from a
reputable company for the
purpose of filming / recording on
the public highway. This must
indemnify the highway authority
(Surrey CC) against all claims for
injury, damage or loss to users of
the public highway, arising from the
use of the highway for the
permitted purpose. The minimum
level of indemnity must be £5
million in respect of any one
incident. The company must
indemnify Surrey County Council
against the loss or damage to any
of their property or any loss, or
injury, which arises out of the
granting of permission.
11. Local residents and businesses must
not be subjected to any
detrimental effects (e.g. noise,
unsocial hours).
12. The area should be returned to
normal use and to Surrey County
Council’s set standards.