This PowerPoint presentation summarizes Spotsylvania County Schools' policy on maintaining confidentiality of student and employee information. It outlines legal requirements including FERPA and HIPAA, defines key terms, and reviews who has authorized access to different types of records. The presentation emphasizes that all school employees and volunteers are responsible for safeguarding private information and should only disclose it to others with a legitimate educational interest. Violations can result in disciplinary action, loss of funding, and legal liability.
Katie Michelon will explain your duties under the Data Protection Act & education law covering:
• who you can share records with
• legal obligations to share
• the creation & storage of safeguarding documents
• record retention duties
About Dr. William Allan Kritsonis
Remarks by Jennifer Butcher
August 22nd 2008
I have the privilege of introducing Dr. William Allan Kritsonis. Dr. Kritsonis earned a Bachelor’s degree from Central Washington University in Ellensburg, Washington. He earned his Master’s in Education from Seattle Pacific University and his PhD from the University of Iowa. He also was a Visiting Scholar at both Columbia University in New York, and Stanford University, Palo Alto, California.
Dr. Kritsonis has served education as a teacher, principal, and superintendent of schools. He has earned tenure as a professor at the highest academic rank at two major universities. He was also a professor at Louisiana State University in Baton Rouge.
In 2004, Dr. Kritsonis was recognized as the Central Washington University Alumni Association Distinguished Alumnus for the College of Education and Professional Studies.
In 2005, Dr. Kritsonis was an Invited Visiting Lecturer at the Oxford Round Table in the University of Oxford, Oxford, England.
Dr. Kritsonis is a well respected author of more than 500 articles in professional journals and several books. In 1983, Dr. Kritsonis founded the NATIONAL FORUM JOURNALS. These publications represent a group of highly respected academic journals in education.
Currently, Dr. Kritsonis is a Professor in the PhD Program in Educational Leadership here at Prairie View A&M University. At PV he has helped graduate students publish over 400 articles in professional journals and most are indexed in ERIC.
Dr. Kritsonis has dedicated himself to the advancement of educational leadership and to the education of students at all levels.
On July 26th this summer, Dr. Kritsonis was inducted into the William H. Parker Hall of Honor. He was nominated by doctoral and master’s degree students at Prairie View. It is my pleasure to welcome Dr. William Allan Kritsonis.
Katie Michelon will explain your duties under the Data Protection Act & education law covering:
• who you can share records with
• legal obligations to share
• the creation & storage of safeguarding documents
• record retention duties
About Dr. William Allan Kritsonis
Remarks by Jennifer Butcher
August 22nd 2008
I have the privilege of introducing Dr. William Allan Kritsonis. Dr. Kritsonis earned a Bachelor’s degree from Central Washington University in Ellensburg, Washington. He earned his Master’s in Education from Seattle Pacific University and his PhD from the University of Iowa. He also was a Visiting Scholar at both Columbia University in New York, and Stanford University, Palo Alto, California.
Dr. Kritsonis has served education as a teacher, principal, and superintendent of schools. He has earned tenure as a professor at the highest academic rank at two major universities. He was also a professor at Louisiana State University in Baton Rouge.
In 2004, Dr. Kritsonis was recognized as the Central Washington University Alumni Association Distinguished Alumnus for the College of Education and Professional Studies.
In 2005, Dr. Kritsonis was an Invited Visiting Lecturer at the Oxford Round Table in the University of Oxford, Oxford, England.
Dr. Kritsonis is a well respected author of more than 500 articles in professional journals and several books. In 1983, Dr. Kritsonis founded the NATIONAL FORUM JOURNALS. These publications represent a group of highly respected academic journals in education.
Currently, Dr. Kritsonis is a Professor in the PhD Program in Educational Leadership here at Prairie View A&M University. At PV he has helped graduate students publish over 400 articles in professional journals and most are indexed in ERIC.
Dr. Kritsonis has dedicated himself to the advancement of educational leadership and to the education of students at all levels.
On July 26th this summer, Dr. Kritsonis was inducted into the William H. Parker Hall of Honor. He was nominated by doctoral and master’s degree students at Prairie View. It is my pleasure to welcome Dr. William Allan Kritsonis.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
Professorial Roles
Dr. Kritsonis has served in professorial roles at Central Washington University, Washington; Salisbury State University, Maryland; Northwestern State University, Louisiana; McNeese State University, Louisiana; and Louisiana State University, Baton Rouge in the Department of Administrative and Foundational Services.
In 2006, Dr. Kritsonis published two articles in the Two-Volume Set of the Encyclopedia of Educational Leadership and Administration published by SAGE Publications, Thousand Oaks, California. He is a National Reviewer for the Journal of Research on Leadership, University Council for Educational Administration (UCEA).
In 2007, Dr. Kritsonis was invited to write a history and philosophy of education for the ABC-CLIO Encyclopedia of World History.
Currently, Dr. Kritsonis is Professor of Educational Leadership at Prairie View A&M University – Member of the Texas A&M University System. He teaches in the PhD Program in Educational Leadership. Dr. Kritsonis taught the Inaugural class session in the doctoral program at the start of the fall 2004 academic year. In October 2006, Dr. Kritsonis chaired the first doctoral student to earn a PhD in Educational Leadership at Prairie View A&M University. He has chaired over 18 doctoral dissertations. He lives in Houston, Texas.
Dr. William Allan Kritsonis, School Law, Employment Relationships, Termination, School District Restrictions, Law for Teachers, Due Process, Discrimination of Employment.
In 2005, Dr. Kritsonis was an Invited Visiting Lecturer at the Oxford Round Table at Oriel College in the University of Oxford, Oxford, England. His lecture was entitled the Ways of Knowing Through the Realms of Meaning.
School Law For Teachers - Dr. William Allan KritsonisWilliam Kritsonis
Dr. William Allan Kritsonis, School Law Power Point Presentation, Educational Laws & Policies, Due Process, Employment Law, Personnel Law, Equal Rights, Discrimination, Diversity, Teacher Rights, Termination of Employment
Good School Law For Teachers - Dr. William Allan KritsonisWilliam Kritsonis
William Allan Kritsonis, PhD
(Revised Summer, 2009)
William H. Parker Leadership Academy Hall of Honor
In 2008, Dr. Kritsonis was inducted into the William H. Parker Leadership Academy Hall of Honor, Graduate School, Prairie View A&M University – The Texas A&M University System. He was nominated by doctoral and master’s degree students.
Dr. Kritsonis Lectures at the University of Oxford, Oxford, England
In 2005, Dr. Kritsonis was an Invited Visiting Lecturer at the Oxford Round Table at Oriel College in the University of Oxford, Oxford, England. His lecture was entitled the Ways of Knowing Through the Realms of Meaning.
Dr. Kritsonis Recognized as Distinguished Alumnus
In 2004, Dr. William Allan Kritsonis was recognized as the Central Washington University Alumni Association Distinguished Alumnus for the College of Education and Professional Studies. Dr. Kritsonis was nominated by alumni, former students, friends, faculty, and staff. Final selection was made by the Alumni Association Board of Directors. Recipients are CWU graduates of 20 years or more and are recognized for achievement in their professional field and have made a positive contribution to society. For the second consecutive year, U.S. News and World Report placed Central Washington University among the top elite public institutions in the west. CWU was 12th on the list in the 2006 On-Line Education of “America’s Best Colleges.”
Educational Background
Dr. William Allan Kritsonis earned his BA in 1969 from Central Washington University, Ellensburg, Washington. In 1971, he earned his M.Ed. from Seattle Pacific University. In 1976, he earned his PhD from the University of Iowa. In 1981, he was a Visiting Scholar at Teachers College, Columbia University, New York, and in 1987 was a Visiting Scholar at Stanford University, Palo Alto, California.
Doctor of Humane Letters
In June 2008, Dr. Kritsonis received the Doctor of Humane Letters, School of Graduate Studies from Southern Christian University. The ceremony was held at the Hilton Hotel in New Orleans, Louisiana.
Professional Experience
Dr. Kritsonis began his career as a teacher. He has served education as a principal, superintendent of schools, director of student teaching and field experiences, invited guest professor, author, consultant, editor-in-chief, and publisher. Dr. Kritsonis has earned tenure as a professor at the highest academic rank at two major universities.
Books – Articles – Lectures - Workshops
Dr. Kritsonis lectures and conducts seminars and workshops on a variety of topics. He is author of more than 600 articles in professional journals and several books. His popular book SCHOOL DISCIPLINE: The Art of Survival is scheduled for its fourth edition. He is the author of the textbook William Kritsonis, PhD on Schooling that is used by many professors at colleges and universities throughout the nation and abroad.
In 2008, Dr. Kritsonis coauthored the textbook A Statistical Journey: Taming of the Skew. The book has been adopted by professors in many colleges and universities throughout the nation. It was published by the Alexis/Austin Group, Murrieta, California.
In 2007, Dr. Kritsonis’ version of the book of Ways of Knowing Through the Realms of Meaning (858 pages) was published in the United States of America in cooperation with partial financial support of Visiting Lecturers, Oxford Round Table (2005). The book is the product of a collaborative twenty-four year effort started in 1978 with the late Dr. Philip H. Phenix. Dr. Kritsonis was in continuous communication with Dr. Phenix until his death in 2002.
In 2007, Dr. Kritsonis was the lead author of the textbook Practical Applications of Educational Research and Basic Statistics. The text provides practical content knowledge in research for graduate students at the doctoral and master’s levels.
In 2009, Dr. Kritsonis’ b
These are the slides that accompany the Confidentiality Moodle lesson posted at The VIEW, White Oak Intermediate School's online curriculum site. Created by Pam Cranford, Testing Coordinator
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A Memorandum of Association (MOA) is a legal document that outlines the fundamental principles and objectives upon which a company operates. It serves as the company's charter or constitution and defines the scope of its activities. Here's a detailed note on the MOA:
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Name Clause: This clause states the name of the company, which should end with words like "Limited" or "Ltd." for a public limited company and "Private Limited" or "Pvt. Ltd." for a private limited company.
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Registered Office Clause: It specifies the location where the company's registered office is situated. This office is where all official communications and notices are sent.
Objective Clause: This clause delineates the main objectives for which the company is formed. It's important to define these objectives clearly, as the company cannot undertake activities beyond those mentioned in this clause.
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Capital Clause: This clause specifies the authorized capital of the company, i.e., the maximum amount of share capital the company is authorized to issue. It also mentions the division of this capital into shares and their respective nominal value.
Association Clause: It simply states that the subscribers wish to form a company and agree to become members of it, in accordance with the terms of the MOA.
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Protection of Members: It protects the interests of the company's members by clearly defining the objectives and limiting their liability.
External Communication: It provides clarity to external parties, such as investors, creditors, and regulatory authorities, regarding the company's objectives and powers.
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Confidentiality Training by Spotsylvania County Schools
1. SPOTSYLVANIA COUNTY SCHOOLS
EMPLOYEE TRAINING ON
CONFIDENTIALITY
“SCS provides a premier education of world class
distinction in a positive, collaborative environment
with high levels of community engagement…”
This PowerPoint was prepared by the Office of Human
Resources to comply with SCS School Board Policy
GAC Employee Confidentiality
Anyone who has been approved to be a volunteer
which includes observation, student teaching, or
working in any unpaid capacity in our schools may be
asked to review this presentation and sign a
Confidentiality Agreement. Although not paid
employees, they are expected to abide by the
confidentiality policies and practices outlined in this
presentation.
2011-12
2. School Board Policy GAC
Employee Confidentiality
“Spotsylvania County Schools is
committed to maintaining the highest
standard of confidentiality for all student
and employee information. Employees
have a professional and ethical
responsibility to reasonably protect the
confidentiality and privacy of employee and
student records. All employees shall
receive training on confidentiality and
privacy as they relate to the Family
Education Rights and Privacy Act (FERPA)
and the Health Insurance Portability and
Accountability Act (HIPAA). As a condition
of employment with Spotsylvania County
Schools, all employees shall be required to
sign a confidentiality agreement.”
3. BACKGROUND
Why should we have such a policy?
Employees have a legal and ethical
responsibility to safeguard student and
employee confidentiality. We have a
responsibility to
create a reasonably safe environment for
our employees and students relative to
confidential information.
to protect the confidentiality of employee
and student information that is
accessible due to the nature of one’s
position and responsibilities.
to reinforce the expectation of
professional and ethical responsibilities
in the workplace.
to insure that we are in compliance with
federal laws.
to raise awareness to potential liability
and be pro-active in minimizing employee
and division exposure to damages.
4. BACKGROUND (cont.)
How does this policy affect
me as a school employee?
As an SCS employee, you
have a collaborative
relationship with peers and
subordinates. As such, you
may be privy to information
that is confidential and can be
damaging to the individual if
the information is shared with
other employees and/or
community members.
5. Definition of Terms Related
to Policy GAC
Confidentiality – a person’s obligation to not
disclose or transmit information to unauthorized
parties
Privacy – a uniquely personal right that reflects
an individual’s freedom from intrusion
Legitimate educational interest - An employee has
a legitimate educational interest if the employee
needs the information in order to fulfill his or her
professional responsibility
School official - A person employed by SCS.
NOTE: This does not include non-SCS
employees, PTA/PTO, volunteers, parents who are
not the child’s parent, and/or other students
6. Definition of Terms Related
to Policy GAC (cont.)
Family Education Rights and Privacy Act
(FERPA) established in 1974 and modified in
1996 with constant changes and revisions due
to court cases and federal interpretations
It is a federal law designed to protect the
privacy of the students’ educational
records.
It gives parents (and students over 18 years
old) certain rights to records maintained by
the school and school personnel.
It gives parents a procedure for challenging
the contents of records and a hearing to
have records that are inaccurate or
misleading modified.
It defines educational records and personal
identifiable information.
7. Definition of Terms Related
to Policy GAC (cont.)
Personal identifiable information
includes but is not limited to the
student’s name, name of the student’s
parent or other family member(s), social
security number, personal characteristics
that would make the student’s identity
easily traceable
Parents – those who hold custodial
rights and all natural parents whose
parental rights have not been terminated
by a court order or other legal means.
Non-custodial parent rights must be
terminated by a court order or state law.
8. Definition of Terms Related
to Policy GAC (cont.)
Educational records – information that may
take on different forms to include handwritten
materials, information in
print, video, audio, computer stored
information, emails, pictures, film, etc. Examples
include: parent information, grades, test
scores, special education records, health
records, courses taken, student participation in
activities, discipline records, official letters
regarding student status, attendance
records, pictures, awards, etc.
NOTE: Personal notes made by teachers or other
staff members are not considered education
records if they are kept in the sole possession of
the maker, not accessible except to a
substitute, and/or used only for memory aids.
Records created and maintained by a law
enforcement unit for law enforcement purposes
9. Definition of Terms Related
to Policy GAC (cont.)
Directory Information – Information
that, if disclosed, would not generally be
considered harmful or an invasion of
privacy. This includes a student’s
name, address, phone
number, information found in yearbooks
or athletic programs, degrees/awards
received, photographs, etc.
NOTE: Unless the parents give written notification
not to, directory information can be published
without written consent.
10. Definition of Terms Related
to Policy GAC (cont.)
HIPAA (Health Insurance Portability and
Accountability Act) insures the privacy
and security of a patient’s
mental, physical, and health information.
The Privacy and Security rules went into
effect on April 14, 2003, with stiff
penalties for those who fail to comply, or
who improperly disclose or misuse
protected health information.
Medical records – Any record that
identifies the mental, physical, or
emotional health of an individual.
11. Who has access to student and/or
employee Information?
“A school official with a legitimate
educational interest.”
Other than a SCS employee, who has
access to student information without
the consent of parents?
• Out of county school officials in student transfer
situations;
• Officials for audits in compliance with federal
laws;
• Legal agents who present subpoenas;
• Juvenile justice authorities/law enforcement
agents; and
• Medical personnel for health and safety
emergencies.
12. Who has access to medical
information?
School nurses, counselors, and
instructional personnel
Employees who work with special
education students
Administrators who supervise
employees and students
Employees who work with employee
and student attendance
Human Resources and Payroll
personnel
13. Strictly Confidential
Information
You must receive written consent to
disclose the following information:
Diagnosed learning disability
Current or previous status as a “special
education” student
Any diagnosed medical/mental/physical
condition
Use of prescription medications
History of drug/alcohol abuse or
treatment
HIV or AIDS status
Official transcripts
14. In summary…
Questions/class projects that are intended to
illicit information about a student’s family and
their political views or religious beliefs; the
mental/physical heath and/or sexual behavior of
family members; family members engaging in
illegal conduct; and/or anything relating to the
personal beliefs of the family are prohibited.
If you have access to school records, you can
not discuss them or disclose them unless you
follow proper procedures. Make sure that they
are not accessible and are stored in a secure
place.
Only the parents of the child and /or those who
have a legitimate educational interest should
have a right to access student or employee
information.
Students’ records should not be discussed with
anyone outside of the school setting.
15. How can I be sure that I am
doing the right thing?
Collaboration with
colleagues who
teach the child and
others who have a
legitimate
educational need
for the information
Gossiper
who loves to
share “juicy
stories”
“Loose lips
sinks ships”
“Collaboration is required
for 21st Century teaching
and learning”
16. How can I be sure that I am
doing the right thing?
When in doubt, don’t release information
before consulting with your administrator or
the school counselor or school nurse.
Obtain written consent before giving out any
identifiable student information.
Avoid conversations about students for whom
you have no legitimate reason to discuss.
Avoid discussions with non-employees about
any students except their own.
Avoid comments that may be heard by others
in places where others can hear, i.e., grocery
store, sporting events, hallways, doctor’s
office.
17. Conclusion
Safeguarding the privacy and
confidentiality of student information is
the responsibility of everyone in the
division.
These rights are some of the most
cherished in our society.
Violations of FERPA-HIPAA can be both
costly for SCS, students, families, and
you.
Most importantly, violations can
adversely affect a student’s life and
ability to learn.
18. Repercussions for Violations
Employee disciplinary action
School district can risk losing
federal dollars
Families can file punitive lawsuits
against districts
Employees are not immune from
liability (i.e., families can file
punitive lawsuits against an
employee)