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HeatherHutto
YOU 4035
ProgrammingforYouthMinistry
Box #764
Dare2Serve: Compassion Conference
Special Event Project
Page 1
Program Description/Summary
Group/Team: X-ample Youthof HighwayPHChurch
Coordinator: HeatherHutto
Name of Program: Dare2Serve Compassion Conference
Purpose of Program: Compassionisourfocus. Messages will be discussingMatthew 25,Luke 10:27-37.
Our sole purpose isservingourcommunityinthe formof our own“local missionstrip”;aweeklong
service opportunityandendingwithacommunityoutreacheventatourchurch.
Outcome/Goals: Studentsand Adultswill…
 Work together as a team
 Build relationships andbondas a team andas a “family”
 Learn the importance of serving others, especiallythose less fortunate inour community, loving
and caring for the “least ofthese” just as Jesus would.
 Developlife skills andtraininginvarious areasthroughservice learning (workethic)
 Participate in Bible studyandgroup discussion/processing, opportunityto lead devotion
 Become activelyinvolvedinoutreach/evangelistic event
Targeted Audience: VariousAges (12 & up,youngerthan12 mustbe accompaniedbyparent/guardian)
 Middle School
 High School
 College Age
 Adults/Parents
StaffingNeeds: Volunteers/TeamLeaders/Supervisors Responsibilities…
 We will travel to worksite as one team, at the site team willbe delegated various tasks insmall
groups. Adult must be 21. Each night one groupwill cook dinner (e.g. 5 nights, 5 groups).
Depending onnumber ofparticipants/attendees adult to student ratio willvary. 1 adult per every
5 students (1:5). Estimatedsize of team:15-30 people (including all students volunteers and adult
volunteers)
 Number of volunteer staff needed: 5-10 adults
Location/Setting: VariousLocationseach day…
 HighwayPH Church, Elgin SC
 Various locations, ColumbiaSC(destination work sites, see pages1-4 Student/Parent InfoPacket )
 Homes for lodging(various host families, see page 6 Student/Parent Info Packet)
Time/Date of Event:July8-13, 2013, 8am-8pm.
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Dare2Serve Compassion Conference 2013
Tentative Schedule
Sunday July 7
4:00pm Volunteer/Staff Meeting (set up for Monday)
5:00pm Parent Meeting (collect permission forms/necessary waivers)
Monday July 8
7:00am Staff arrive at church (pick up breakfast and make sure everything is set, go over
the day’s schedule with staff)
7:30am Students arrive at church (drop luggage in storage room) and register (see page 4
Student/Parent Information Packet
8:00am Opening prayer & Student Led Devotion
8:15am Go over the day’s scheduled events, handout itinerary assign work site.
8:30am Leave to go to work site
9:00am Arrive at work site (to be announced each day)
9am-12pm Introduced to organization staff and given instructions on what our assignments
are for the day.
12-1pm LUNCH break (students will disperse with chaperone to various local restaurants
if they want to or will eat together at one location, depending on work site we
may eat lunch at site)
1:15pm Return to work site
1:15-4:30pm Continue working
4:45pm Leave to return back to church
5:00pm Arrive at church. Teamassigned to cook dinner will start dinner; other team
members will hangout and fellowship. (See team assignments page in leader’s
packet)
5:45/6pm DINNER will be served. Team for the next night’s meal will wash dishes. Clean up.
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Dare2Serve Compassion Conference 2013
Tentative Schedule CONTINUED
6:45-7:15pm Debriefing/Discussion of day’s experiences/stories (see small group/team
discussion page in leader’s packet)
7:15-7:30pm Worship
7:30-8pm Sermon/Message: (each night different section of Matthew 25 and Luke 10:27-
37 will be taught and discussed)
8:00pm Closing prayer and students disperse to host family homes to spend the night
(see lodging page). Girls will be staying at one home, boys will staying at another
home.
8-11:45pm Bonding Time/Fellowship/Group Activities for girls/boys at the home (see group
activities page in leader’s packet)
11:45pm Get ready for bed
12:00 am LIGHTS OUT
Tuesday July 9-Friday July 12
7:00am WAKE UP! (Get ready, take showers at host home, and be at church by 8:00!)
8:00 am Students arrive at church
8:10am Opening prayer and BREAKFAST
8:15-8:30am Student Led Devotion
8:30am Go over the day’s scheduled events, handout itinerary assign work site.
8:45am Leave to go to work site (see transportation, page 6 Student/Parent Info Packet)
9:00 am Arrive at work site (to be announced each day, see last page of schedule)
9am-12pm Introduced to organization staff and given instructions on what our assignments
are for the day.
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Dare2Serve Compassion Conference 2013
Tentative Schedule CONTINUED
12-1pm LUNCH break (students will disperse with chaperone to various local restaurants
if they want to or will eat together at one location, depending on work site we
may eat lunch at site)
1:15pm Return to work site
1:15-4:30pm Continue working
4:45pm Leave to return back to church
5:00pm Arrive at church. Teamassigned to cook dinner will start dinner; other team
members will hangout and fellowship. (See team assignments in leader’s packet)
5:45/6pm DINNER will be served. Team for the next night’s meal will wash dishes. Clean up.
6:45-7:15pm Debriefing/Discussion of day’s experiences/stories (see small group/team
discussion in leader’s packet)
7:15-7:30pm Worship
7:30-8pm Sermon/Message: (each night different section of Matthew 25 and Luke 10:27-
37 will be taught and discussed)
8:00pm Closing prayer and students disperse to host family homes to spend the night
(see Lodging, pg. 5-6 Student/Parent Info Packet). Girls will be staying at one
home, boys will staying at another home.
8-11:45pm Bonding Time/Fellowship/Group Activities for girls/boys at the home. (See group
activities page)
11:45pm Get ready for bed
12:00 am LIGHTS OUT
Saturday July 13
7:15am Wake up, be at church by 8:15am
8:15am Breakfast served at church
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Dare2Serve Compassion Conference 2013
Tentative Schedule CONTINUED
9:00 am Instructions/assignments begin set up for outreach event at church.
11am-4pm Dare2Serve “Community of Compassion” (Family Outreach Event)
 InflatableBounceHouses
 Dunking Booth
 “BlessingBags”
 Face Painting/ Arts & Crafts
 Outdoor games (water games, basketball,flagfootball,volleyball,playground is
available)
12:00pm LUNCH will be served (COOKOUT: burgers, hot dogs, BBQ and all side dishes)
12:30pm Gospel Message
1-3pm Resume activities (listed above)
3-4pm Concert (Worship Team)
4-5:30pm Clean up church and church facilities
5:30pm Students/participants short debriefing meeting, handout evaluation/experience
forms (see pg. 7 Student/Parent Info Packet). Students and volunteer staff gather
their luggage and check out.
6:00pm Students and volunteer staff leave to return home.
DAILY ASSIGNMENTS & WORK SITES
Monday July 8: DAY 1- Harvest Hope Food Bank/Product Rescue
Tuesday July 9: DAY 2- Oliver Gospel Mission/Hannah’s House
Wednesday July 10: DAY 3- Children’s Hospital/Ronald McDonald House
Thursday July 11: DAY 4- Nursing Home/Assisted Living (AM) Children’s Home (PM)
Friday July 12: DAY 5- Habitat for Humanity (home building)
Saturday July 13: Dare2Serve “Community of Compassion” Family Outreach Event/Cookout
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Dare2Serve Compassion Conference 2013
PROMO SCHEDULE
Monday, April 22 Contact & send flyer and packet to local organizations we
will be serving)
Wednesday, April 24 First Announcement & Skit
Wednesday, May 1 PowerPoint Presentation #1 (to youth service)
Friday, May 3 Post flyers around the church (handouts, etc.)
Sunday, May 5 PowerPoint Presentation #2 (to church congregation, AM
service)
Sunday, May 5 Student Participant/Parent Volunteer Staff Informational
Meeting @ 5pm (sign-up sheet available if you’re
interested)
Wednesday, May 8 Video Clip about local needs (clip #1 Harvest Hope)
Wednesday, May 15 Video Clip about local needs (clip #2 Oliver Gospel Mission
& Hannah’s House)
Wednesday, May 22 Video Clip about local needs (clip #3 Children’s Hospital/
Ronald McDonald House)
Wednesday, May 29 Video Clip about local needs (clip #4 about helping the
elderly)
Wednesday, June 5 Video Clip about local needs (clip #5 Habitat for Humanity/
building homes)
Sunday, June 10 Canned Food (nonperishable) Drive &
Toiletries/Necessities Drive begins (ends July 7)
Sunday, July 7 Power Point Presentation #3 (AM service, Participant
Meeting PM)
Sunday, July 7 Volunteer/Staff Meeting @ 4pm
Parent/Student Meeting @ 5pm
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Dare2Serve Compassion Conference 2013
Administrative List (Delegation Worksheet)
I. Youth Leaders(middleschool-college age) Walt & Wynde Clark
Jack & Julie Morin
II. EventCoordinator/Conference Administrator HeatherHutto
III. PromotionsCoordinationTeam HeatherHutto,Wynde Clark.
A. Announcements KaileyJowers
B. Skit X-ample DramaTeam
C. VideoClip&PowerPoint AustinLankford
D. Meetings Wynde Clark
E. T-shirtDesign HeatherHutto & KayleyMiles
IV. Contact CoordinatorforOrganizations HeatherHutto & Walt Clark
A. HarvestHope HeatherHutto
B. OliverGospel Mission Walt Clark
C. Hannah’sHouse HeatherHutto
D. NursingHome/AssistedLiving Walt Clark
E. Children’sHome/Orphanage HeatherHutto
F. Habitatfor Humanity/Homeworks Walt Clark
V. Registration&InformationForms/Packets Julie Morin& Wynde Clark
VI. Registration
A. Sign-InTable KayleyMiles&JordanMorin
B. Luggage Storage Rooms CodyShoars & Matt Hyman
C. Late Payments&PermissionForms Julie Morin& Wynde Clark
D. CrowdControl Jack Morin & ArthurBentley
E. T-shirtDistribution Michelle Bentley&KortneyBentley
F. BreakfastPick-Up Walt Clark& JonathanMiles
VII. Supplies&SetUp Jack Morin,Walt Clark, Jonathan
Miles, ArthurBentley, &Carl Jowers
VIII. Meals& Kitchen(Groceries) HeatherHutto,Wynde Clark,Julie
Morin,CindyMiles,Michelle
Bentley,&CristyJowers.
IX. Nurse & FirstAid CristyJowers& LynnAnderson
X. TransportationAssignments Jack Morin
XI. LodgingAssignments Wynde Clark& Walt Clark
A. Girls(ClarkHome)
B. Boys(Morin Home)
XII. Team Assignments/Small Groups Julie Morin& Jack Morin
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Dare2Serve Compassion Conference 2013
Administrative List (Delegation Worksheet continued)
XIII. StudentLedDevotions
A. Day 1 KortneyBentley
B. Day 2 JonathanMiles
C. Day 3 KaileyJowers
D. Day 4 CodyShoars
E. Day 5 Michelle Moseley
XIV. Photographer VictoriaMoak
XV. Games/Activities/Recreation JonathanMiles& CodyShoars
XVI. Videographer AustinLankford
XVII. EvangelismSuppliesCoordinators Michelle Moseley&Amanda
Moseley
XVIII. EncouragementNotes/Hugs JennaMorin,KelseyJowers&Alyssa
Bentley
XIX. OutreachEvent
A. Inflatables(Rented) Wynde Clark
B. KitchenCrew Michelle Bentley &SherryShoars
C. SetUp ALL YOUTH & PARTICIPANTS
D. Arts & Crafts/Face Painting HeatherHutto & KaileyJowers
E. Speaker PastorPaul Miles
F. Recreation/Games JonathanMiles& WaltClark
G. BlessingBags Michelle Moseley,AmandaMoseley
JordanMorin & KatelynMorgan
H. CleanUp ALL YOUTH & PARTICIPANTS
XX. Post-Conference
A. EvaluationForms& Testimonies HeatherHutto
B. Lost & Found
C. VideoEditing AustinLankford
D. PhotoEditing VictoriaMoak
E. Thank You Notes HeatherHutto,Julie Morin,&
Wynde Clark
F. CompassionConference Rewind ALL Students/Participants
THANK YOU FOR ALL YOUR HELP AND SUPPORT!
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Dare2Serve Compassion Conference 2013
Planning Timeline (by month)
October2012
- [ ] Beginearlystagesof planning
- [ ] CheckCalendarDates
- [ ] PresentIdeatoChurch Board
November2012
- [ ] Begin researchingthe local organizationswe plantoworkwith
- [ ] EstablishContactswithSupervisorsatOrganizations
- [ ] Gather statisticsonlocal needs
December2012
- [ ] Find videoclipsforpresentationpromoweeks(see promoschedule page 6)
- [ ] Beginworkonbrochure and flyers
January2013
- [ ] DevelopBudgettodetermine costfor participants
- [ ] SubmitbudgettoChurchBoard
- [ ] Posteventinformationtochurchwebsite &Facebookpage
- [ ] Develop&complete Administrative Delegation
- [ ] FirstStaff LeaderMeeting
- [ ] BeginworkingonPowerPointonce all informationisestablished
February2013
- [ ] X-ample DramaTeambeginworkingonskit
- [ ] Beginannouncementsinchurchbulletinonce amonthat least
- [ ] Finishflyers
- [ ] Begindevelopinginformationpacketsforstudents
March 2013
- [ ] Meetwithdrama teamaboutskit progress
- [ ] Check-inwithOrganizations throughemail andphone calls
- [ ] Compile informationpacketsaboutlocal needsandorganizations/charitiestogive
to studentsandsparktheirinterest.
- [ ] Start writinglettersforchurchsupportanddonationstoput inthe bulletin.
April 2013
- [ ] Meetwithhostfamiliesaboutlodgingandrules andstaff meeting
- [ ] Contact& sendflyerandpackettolocal organizationswe will be serving.
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Dare2Serve Compassion Conference 2013
Planning Timeline (by month) CONTINUED
- [ ] Firstannouncementtoyouthandskitbydrama team.
- [ ] Begindevelopingsmall group/teamdiscussionandactivityguide packets.
May 2013
- [ ] PowerPointPresentation#1(youth Wednesdaynightservice)
- [ ] Postflyersandbrochuresaroundthe church
- [ ] PowerPointPresentation#2(church congregation AMservice)
- [ ] StudentParticipant/ParentVolunteerStaff InformationalMeeting@5pm
- [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard
- [ ] VideoClip#1(one everyWednesday)
- [ ] VideoClip#2(one everyWednesday)
- [ ] VideoClip#3(one everyWednesday)
- [ ] VideoClip#4(one everyWednesday)
- [ ] BeginRegistrationandPayments
- [ ] LessonPlanforSermonMessagesforMatthew 25 and Luke 10:27-37
June 2013
- [ ] VideoClip#5(one everyWednesday)
- [ ] CannedFoodDrive begins&Toiletries/NecessitiesDrive (June10-July7)
- [ ] Call rental companytobook inflatablesforoutreachevent
- [ ] Recruitchurch volunteersforoutreachevent
- [ ] Call eachorganizationthe weekbefore forconfirmationandanynecessarydetails
July 2013
- [ ] Collectcannedfood/nonperishables
- [ ] Shoppinglistforgroceries&suppliesforthe week.
- [ ] Parent/Student ParticipantMeeting5pm,VolunteerStaff Meeting4pm
- [ ] Collectnecessarypermissionforms,waivers,behaviorcontracts, etc.
- [ ] Setup luggage storage rooms(4 rooms)
- [ ] Setup check-intable, table forlate forms/payments,&t-shirtdistribution.
- [ ] BlessingBagsfilledandorganized.
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Dare2Serve Compassion Conference 2013
Planning Timeline (by month) CONTINUED
August2013
- [ ] CollectandreviewEvaluationForms
- [ ] Lost & Founditems
- [ ] ThankYou lettersforstaff & organizations
- [ ] Talkwithstudentswhoare interestedinsharingtheirtestimonies/experiencesfor
CompassionConference 360 Rewind
- [ ] PhotoEditingandslide show forCompassionConference 360 Rewind.
- [ ] Copiesof grouppictures.
- [ ] VideoEditingforslideshow.
- [ ] CompassionConference 360 Rewind(churchcongregationPMservice) skit,video,slide
showandstudent/staff testimonies.
.
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Dare2Serve Compassion Conference 2013
Planning Timeline (by categories)
A. BUDGET & FINANCE
- [ ] PresentIdeatoChurchBoard
- [ ] DevelopBudgettodetermine costforparticipants.
- [ ] SubmitbudgettoChurchBoard.
- [ ] Start writinglettersforchurchsupportanddonationstoput inthe bulletin.
- [ ] T-shirtCost(inbulk,grouprate 2 shirtsper person)
- [ ] Shoppinglistforgroceries&suppliesforthe week.
- [ ] Printingcostflyersandbrochures,etc.
B. RESEARCH & STATISTICS
- [ ] Beginresearchingthe local organizationswe plantoworkwith
- [ ] EstablishContactswithSupervisorsatOrganizations
- [ ] Gather statisticsonlocal needs
- [ ]Compile informationpacketsaboutlocal needsandorganizations/charitiestogive
to studentsandspark theirinterest.
C. PROMOTIONAL/MEDIA
- [ ] Beginworkonbrochure and flyers.
- [ ] Posteventinformationtochurchwebsite &Facebookpage.
- [ ] Beginannouncementsinchurchbulletinonce amonthat least.
- [ ] Finishflyers.
- [ ] Postflyersand brochuresaroundthe church.
- [ ] BeginworkingonPowerPointonce all informationisestablished.
- [ ] Meetwithdrama teamaboutskitprogress.
- [ ] Contact& sendflyerandpackettolocal organizationswe will be serving.
- [ ] Firstannouncementtoyouth andskitbydrama team.
- [ ] PowerPointPresentation#1(youthWednesdaynightservice)
- [ ] PowerPointPresentation#2(church congregationAMservice)
- [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard
- [ ] VideoClip#1(one everyWednesday)
- [ ] VideoClip#2(one everyWednesday)
- [ ] VideoClip#3(one everyWednesday)
- [ ] VideoClip#4(one everyWednesday)
- [ ] VideoClip#5(one everyWednesday)
- [ ] CannedFoodDrive begins&Toiletries/NecessitiesDrive (June10-July7).
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Dare2Serve Compassion Conference 2013
Planning Timeline (by categories) CONTINUED
D. ADMINISTRATIVE
- [ ] Beginearlystagesof planning
- [ ] CheckCalendarDates
- [ ] EstablishContactswithSupervisorsatOrganizations.
- [ ] Develop&complete Administrative Delegation
- [ ] FirstStaff LeaderMeeting.
- [ ] Check-inwithOrganizationsthroughemail andphone calls.
- [ ] Begindevelopinginformationpacketsforstudents
- [ ] Begindevelopingsmall group/teamdiscussionandactivityguide packets.
- [ ] Call rental companytobook inflatablesforoutreachevent.
- [ ] Recruitchurch volunteersforoutreachevent
- [ ] Call eachorganizationthe weekbefore forconfirmationandanynecessarydetails.
- [ ] Collectcannedfood/nonperishables,toiletries/necessities.
- [ ] Parent/StudentParticipantMeeting 5pm,VolunteerStaff Meeting4pm
- [ ] Student/ParentInfoPacketsandLeader’sGuide Packets.
- [ ] BlessingBagsfilledandorganized.
- [ ] Setup tablesandstationsforoutreachevent.
- [ ] Lost & Founditems
- [ ] ThankYou lettersforstaff & organizations.
- [ ] LessonPlanforSermonMessagesforMatthew 25 and Luke 10:27-37.
- [ ] T-shirtdistribution
E. REGISTRATION/INFORMATION
- [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard.
- [ ] Developandtype Registration/PermissionForms.
- [ ] Medical Release Forms/Insurance CardInfo
- [ ] BehaviorContracts/SafetyRegulations&Rules.
- [ ] NecessaryWaiversforminorsfromorganizations.
- [ ] T-shirtorder(sizes)
- [ ] BeginEarlyRegistration andPayments.
- [ ] Collectpaymentsandall forms.
- [ ] Setup luggage storage rooms(2 rooms)
- [ ] Setup check-intable.
- [ ] Setup table forlate forms/payments.
- [ ] Setup table fort-shirtdistribution.
- [ ] EvaluationForms.
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Dare2Serve Compassion Conference 2013
Planning Timeline (by categories) CONTINUED
F. TRANSPORTATION
- [ ] Checkwhatvolunteerswanttodrive.(carpool)
- [ ] Teamassignments,ride withleadertoandfrom sitesandchurch.
- [ ] Cleanandcheckmaintenance of vehicles.
- [ ] Checkthat eachdriverisinsured.
- [ ] Permissionslipsfromparents.
- [ ] Gas moneyreimbursementforvolunteerdrivers.
G. LODGING
- [ ] Meetwithhostfamilies.
- [ ] Giftcard for hostfamiliesfornecessitiesif needed.
- [ ] GirlsAssignments
- [ ] BoysAssignments
- [ ] Small Group/DiscussionandActivityPackets.
H. WHAT TO BRING/PURCHASEFOR THE WEEK
- [ ] GroceryShoppingList
- [ ] CleaningSuppliesList
- [ ] Tool Kit
- [ ] FirstAidKit
- [ ] Batteries
- [ ] Flashlights
- [ ] Walkie-Talkies
- [ ] Digital Camera/Video
- [ ] 2 colors of duct tape (hotpink& brightblue) formarkingandcolor-coordinating
guys/girlsluggage.
- [ ] Trash bags
- [ ] Arts/Craftsforoutreachevent
- [ ] Board Games/Recreational Activities(balls,etc.)
- [ ] Snacks
- [ ] BottledWater
- [ ] Musical Instruments(acousticguitarforworship)
- [ ] Bibles,notebooks.
- [ ] Box of pensandpencils
- [ ] Findappropriate DVDsforstudentstowatchat hosthomes.
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Dare2Serve Compassion Conference 2013
Estimated Financial Budget/Cost
INCOME
2013-2014 Budget $3,000
ParticipantFees $2,425
25 Students x $90= $2250
7 Leaders x $25= $175
INCOME TOTAL: $5,425
EXPENSES
 Transportation $550
- Bus: 1 church bus (no rental fee) Gas $300 for the week
- Reimbursement for leaders vehicles (carpool)
$50 card x 5 leaders=$250
 Meals/Food/Snacks $600
- Groceries (2 meals each day x 4 days)
*Breakfast $50 x every morning (4 days) = $200
* Dinner $100 x every day dinner (4 days) = $400
 Lodging $100
- Host Family Hospitality Reimbursement $100
 Activities/Miscellaneous $426
- CleaningSupplies for the week’s project $50
- FirstAid Kit $20
- Batteries, Walkie-Talkie,Flashlights,etc. $25
- Games $30
- T-shirts (2 shirts person) $300
- Wristbands (100 ct.for $1.09)
 Dare2Serve “Community of Compassion” Outreach Event $890
- InflatableRentals ( water slide,bounce house 5 hr. rental)= $590
- Food (burgers, hot dogs,drinks,chips,etc.)= $250
- Arts/Crafts/GoodieBags/Face Painting,misc.supplies,etc. = $50
EXPENSE TOTAL $2,566
SURPLUS (extra funds are divided up evenly and distributed to the charities listed)
$2,859/7 charities=approx. $410 to each charity
Page 1
Dare2Serve Compassion Conference 2013
STUDENT/PARENT INFORMATION PACKET
Compassion is our focus. Our sole purpose is serving our community in the form of our own “local
missions trip”; a week long service opportunity and ending with a community outreach event at our
church. This is the time and opportunity to use our hearts and hands to impact and change our
community by showing the love of Jesus Christ to those in need.
Students and Adultswill…
 Work togetherasa team
 Buildrelationshipsandbondasa teamand as a “family”
 Learn the importance of servingothers,especiallythose lessfortunate inour
community,lovingandcaringforthe “leastof these”justas Jesuswould.
 Developlifeskillsandtraininginvariousareasthroughservice learningandworkethic.
 Participate inBible studyandgroupdiscussion/processing,opportunitytoleaddevotion
amongsttheirpeers.
 Become activelyinvolvedinhostinganoutreach/evangelisticeventatour church.
 HAVEFUN & GROW IN CHRIST!
Matthew 25:35-40 “…‘for I was hungry and you gave Me food; I was thirsty and you gave Me
drink; I was a stranger and you took Me in; I was naked and you clothed Me; I was sick and
you visited Me; I was in prison and came to Me. Then the righteous will answer Him, saying,
‘Lord, when did we see You hungry and feed You, or thirsty and give You drink? When did we
see You a stranger and take You in or naked and clothe You? Or when did we see You sick, or
in prison, and come to You?’ And the King will answer and say to them, ‘Assuredly, I say to
you to you, inasmuch as you did it to one of the least of these My brethren, you did it to Me.”
WHAT DOES OUR LOCAL NEED LOOK LIKE IN OUR COMMUNITIES & HOW CAN WE HELP?
STATISTICS & ORGANIZATION INFORMATION
HarvestHope Food Bank,Columbia
2220 ShopRoad
Columbia,SC29201
(803) 254-4432
(803) 254-6011 Fax
(803) 223-6111 AgencyDistributionFax
www.harvesthope.org
 The missionof the HarvestHope Food Bankis to provide forthe needsof hungrypeople by
gatheringandsharingqualityfoodwithdignity,compassionandeducation.
Page 2
 ChildHunger:Sixty-fourpercentof school childrenacrossour20 countyservice areaqualifyfor
free andreducedprice breakfastsandlunchesatschool.Insome areas,such as Darlingtonor
Marion counties,80%of childrendependonthese programsfortheirmeals.
 HarvestHope today isa regional fooddistributionorganizationthatcollects,stores,and
distributesfoodandrelateditemsthatassistfamiliesandchildrenthroughout20 countiesin
central SouthCarolina.
The OliverGospel Mission
1100 TaylorStreet,Columbia,SC29201
P.O.Box 7791, Columbia,SC29202
Telephone:(803) 254-6470
Fax: (803) 254-0590
Email:ogm@olivergm.com
 OliverGospel Missionstrivestosee thatthe brokenandhomelessare sheltered,giventhe
gospel of JesusChrist,andequippedtolive responsibly.Ourphilosophyisdrawnfromthe adage
“Give a man a fishand youhave fedhimfor today.Teach a man to fishandyouhave fedhimfor
a lifetime.”Ourgoal isthat the menarrivingat our doorwill receive the toolstheyneedtolive
fulfilled,functioningandfruitfullives,readytocontribute toandenhance the community.
 We ministertothe community’shomelessbyprovidingmeals,shelter,andspiritual direction.
Our Christ-centeredLeadershipDevelopmentRecoveryProgram(CLD) isdesignedtohelpmen
escape theiraddictionstodrugsandalcohol.
Hannah House SC
www.HannahHouseSC.org
1726 SumterStreet
Columbia,SC29201
(at the intersectionof Laurel andSumterStreets)
803-771-4357
Suzanne@HannahHouseSC.org
 Our Missionisto give hope tothose withoutbyteachingthe life skillsnecessarytosucceedin
our societyandto create a foundationinJesusChrist.
 Our Visionistocreate a self-sufficientwomancapable of caringforherchildrenandbuildinga
future forher family.
 Our Programis designedtocreate ahavenof hope anda centerof helpby identifyingand
respondingtothe emotional,physical,andspiritual needsof ourresidents.We seektofostera
change in theirlivesbyallowingthemachance to breakthe destructive cycle of chronicpoverty.
RonaldMcDonaldHouse of Columbia,SC
2955 Colonial Drive
Columbia,SC29203
Phone:803.254.318
Page 3
 Familiesare strongerwhentheyare together,whichhelpsasickchildheal fasterandcope
better.While we cannotease the painof the sickchildrenandtheirfamilies'experience,we can
helplessentheirburdenandensure childrenhave accesstoqualitymedical care byproviding
theirfamilyaplace to stay nearbythe hospital atour RonaldMcDonaldHouse,or a place to rest
inside the hospital atourRonaldMcDonaldFamilyRoom.More thanjust a place to sleep,the
RonaldMcDonaldHouse providesawarm, safe andcomfortable home forsickchildrenand
theirfamilies.Todothis,RonaldMcDonaldHouse Charitiesof Columbia,SCreliesonthe love,
sharingand caringof hundredsof generousdonorsandvolunteersfromthe community.
Agape SeniorCare
Gena Turner
1053 CenterStreet
WestColumbia,SouthCarolina29169
(803) 454-0365
gturner@agapesenior.com
 There comesa time inour liveswhenwe wanttodo somethingspecial;tomake adifference in
the qualityof life forothersandfor ourselves. OpportunitiesforvolunteeringatAgapé are
endless.Youwill be workingwithourlife enrichmentspecialiststomake adifference inthe
everydaylivesof Agapé Seniorresidents,Agapé Hospice patients,andtheirfamilies.
 Our "Life EnrichmentProgram"improvesthe livesof all ourpatientsandresidentsby
stimulatingthemeverydaywithactivities,socialization,exercise andinteraction. ThroughAgapé
Hospice,we provide compassionate,individualizedendof life care forourpatientsandtheir
lovedones.
CarolinaChildren’sHome
3201 TrenholmRoad
Columbia,SC29204
Phone:(803) 787-2306
Fax:(803) 787-2642
 The missionof CarolinaChildren’sHome (CCH) istomeetthe underservedmentalandphysical
healthneedsof children,youngadults,andtheirfamilies.We supportthiswitharange of
preventionandtreatmentprogramsthatprovide toolsandsupportformaximizingindividual
potential andtransitioningtohealthyadulthood.ActivelyservingSouthCarolina'smostvalued
resource formore than 100 years,CarolinaChildren'sHome hasproactivelyaddressedthe ever
evolvingneedsof childrenandfamiliesinthe state of SouthCarolinatoensure thatno needy
childisforgottenorun-served.
 The Home's extensive historydemonstratesapowerful belief thateverychilddeservesthe
rightsand privilegesof asafe,educated,andnourishedchildhood.CarolinaChildren'sHome has
beenable toprovide programsandservicesthatsupportthis belief because of generous
individualdonorsandcorporations.Activelyacceptingresponsibilitytocare for severely
Page 4
neglectedandemotionallydisturbedchildren,the communityhasenabledCarolinaChildren's
Home to create a culture of healingandnew beginnings.
Habitatfor Humanity
Columbia,SouthCarolina
Central SouthCarolinaHFH
209 S SumterSt
Columbia,SouthCarolina29201-4558.
Phone:(803) 252-3570
Fax:(803) 252-7525
http://www.habitatcsc.org/
 Habitatfor Humanityisa ChristianministryfoundedinAmericusGeorgiain1976 by Millard
Fullerwiththe missionof eliminatingpovertyhousing. Fromthismodestbeginning,Habitathas
grownintoa world-wide organizationandranksamongthe Top20 buildersinthe world.
 The lack of affordable housingisacritical needthroughoutthe UnitedStatesandthe restof the
world. Recentestimatesindicate thatmore than15 millionAmericansneedsubsidizedhousing
because of theirage,income statusor disabilities,butonlyabout4.3millionhave accesstoit.
 "Everyone inthe worlddeserves,ata minimum, asimple,decent,affordable place tolive."
- MillardFuller
Luke 10:27-37 “…’You shall love the Lord your God with all your heart, with all your soul, with
all your strength, and with all your mind, and your neighbor as yourself.” (v. 27)…“But a
certain Samaritan , as he journeyed, came where he was. And when he saw him, he had
compassion.” (v.33) [The Good Samaritan]
IMPORTANT INFORMATION FOR STUDENTS & PARENTS
 Registration & Arrival:
-Please be here by7:30am Monday morning(July8). Please eatbreakfastbefore youcome.
-Sign-inatthe check-in/registration table.Atthe registrationtable youwillbe givenapiece of
coloredducttape (hotpink=girls, brightblue=boys) andaSharpie tomark your luggage anda
leaderwill directyouwhichroomtostore yourluggage.There will be 2rooms inthe hallway,
one for girlsandone for boys.
- If you have late paymentsandformsto turnin,you will take care of that at the secondtable
for formsand payments.
-Afteryouhave takencare of registrationanddroppedyourluggage off,youwill gotoroom104
inthe hallwayandsignforyour twot-shirts.Tableswill be arrangedaccordingtosize.Each
studentwill receive one greent-shirt,one yellow t-shirt,andawristband.
Page 5
-Afteryouhave registeredandreceivedyourshirtsanditemsreturntothe fellowshiphall to
hangoutand waitfor devotion.
 Daily Assignments & Work Sites:
Monday July8: DAY 1- Harvest Hope FoodBank/ProductRescue
TuesdayJuly9: DAY 2- OliverGospel Mission (men’shomelessshelter)
Hannah’sHouse (womenandchildren’shomelessshelter)
WednesdayJuly10:DAY 3- Children’sHospital/RonaldMcDonaldHouse
ThursdayJuly 11: DAY 4-NursingHome/AssistedLiving(AMmorning)
CarolinaChildren’sHome/orphanage (PMafternoon)
FridayJuly12: DAY 5- Habitatfor Humanity(home building)
SaturdayJuly13: Dare2Serve “Communityof Compassion”FamilyOutreach
Event/Cookout@HighwayPH Church
 Meals:
-Breakfastwill be servedat the church eachmorningat 8am (excludingMonday)
- Studentswill disperse withchaperone tovariouslocal restaurantsif theywanttoor will eat
togetheratone location,dependingonworksite we mayeatlunchat site.The onlymoneyyou
will needislunchforall five days.
- For dinner,eachnightadifferent Teamwill be assignedtocookdinnertogetherforthe
“family”.The teamthat isassignedforthe followingnightwill have dishwashingduty.
-Youmay bringsnacks to carry inyour backpack.
 Transportation:
-We will be usingthe churchbus (15 passengers).However,we mayneedtouse extravehicles
as well. TeamLeaderswill be responsibleforcar-poolingtheirteamstoandfromdailywork
sites,if necessary.
 Lodging/Sleep Arrangements:
-Girlswill be stayingatthe ClarkHome withfemale leaders,Mrs.Julie &Mrs. Wynde.
Page 6
-Guyswill be stayingatthe MorinHome withmale leaders,Mr.Jack& Mr. Walt.
-Youare responsibleforyour ownbedding/sleepingbag,pillow,towels,pajamas,etc.
-Afterdinneronthe firstnight,we will transporteveryone’sluggage fromthe churchto the host
homes.Girlswill be transportedanddroppedoff atthe Clarkhouse firstusingthe church bus,
gentlemenyouwill helpthe ladieswiththeirluggage thenreturntothe church to pickup the
boysluggage andarrive at the Morin house.
 Student-Led AM Devotions/PM Group Discussions:
-Everymorninga studentwill have the opportunitytolead asmall, 5-10 minute devotionat
breakfast.Youcan pickany passage or verse of your choice.Please seeHeatherif youare
interestedinsigningupforone morning.
-Everystudentisencouragedtoactivelyengage andparticipateingroupdiscussionseachnight.
Please feelfree tojournal yourprayersortestimonial responses/reactionsinyournotebooks.
 Group Activities/Bonding Time:
-Everynightthere will be funinteractive andgroupactivitiesforbondingandrecreationaltime
at the hosthomes.
-We are here to serve butdon’tforgettohave fun,everyday.Thisis aboutservingthe needsof
others,discipleship,andbondingtime together.
REGISTRATION FORM(Fill outanddetach,turn inwithmedical form& firstpayment)
Name:
Age:
T-shirtSize:
Phone Number:
Parent ContactNumber:
Email Address:
Payment Due by July 7, 2013
**Mandatory Meeting: July7,2013 @ 5pm in Youth Chapel**
Page 7
Dare2Serve Compassion Conference 2013
EVALUATION
Poor Average Excellent
1 2 3 4 5
1) Devotions/Messages
Comments:
2) Small Group/Discussions/Activities 1 2 3 4 5
Comments:
3) Food/Meals 1 2 3 4 5
Comments:
4) Transportation 1 2 3 4 5
Comments:
5) Schedule 1 2 3 4 5
Comments:
6) Organization 1 2 3 4 5
Comments:
7) Overall Experience 1 2 3 4 5
Comments:

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Special Event Project Planning

  • 2. Page 1 Program Description/Summary Group/Team: X-ample Youthof HighwayPHChurch Coordinator: HeatherHutto Name of Program: Dare2Serve Compassion Conference Purpose of Program: Compassionisourfocus. Messages will be discussingMatthew 25,Luke 10:27-37. Our sole purpose isservingourcommunityinthe formof our own“local missionstrip”;aweeklong service opportunityandendingwithacommunityoutreacheventatourchurch. Outcome/Goals: Studentsand Adultswill…  Work together as a team  Build relationships andbondas a team andas a “family”  Learn the importance of serving others, especiallythose less fortunate inour community, loving and caring for the “least ofthese” just as Jesus would.  Developlife skills andtraininginvarious areasthroughservice learning (workethic)  Participate in Bible studyandgroup discussion/processing, opportunityto lead devotion  Become activelyinvolvedinoutreach/evangelistic event Targeted Audience: VariousAges (12 & up,youngerthan12 mustbe accompaniedbyparent/guardian)  Middle School  High School  College Age  Adults/Parents StaffingNeeds: Volunteers/TeamLeaders/Supervisors Responsibilities…  We will travel to worksite as one team, at the site team willbe delegated various tasks insmall groups. Adult must be 21. Each night one groupwill cook dinner (e.g. 5 nights, 5 groups). Depending onnumber ofparticipants/attendees adult to student ratio willvary. 1 adult per every 5 students (1:5). Estimatedsize of team:15-30 people (including all students volunteers and adult volunteers)  Number of volunteer staff needed: 5-10 adults Location/Setting: VariousLocationseach day…  HighwayPH Church, Elgin SC  Various locations, ColumbiaSC(destination work sites, see pages1-4 Student/Parent InfoPacket )  Homes for lodging(various host families, see page 6 Student/Parent Info Packet) Time/Date of Event:July8-13, 2013, 8am-8pm.
  • 3. Page 2 Dare2Serve Compassion Conference 2013 Tentative Schedule Sunday July 7 4:00pm Volunteer/Staff Meeting (set up for Monday) 5:00pm Parent Meeting (collect permission forms/necessary waivers) Monday July 8 7:00am Staff arrive at church (pick up breakfast and make sure everything is set, go over the day’s schedule with staff) 7:30am Students arrive at church (drop luggage in storage room) and register (see page 4 Student/Parent Information Packet 8:00am Opening prayer & Student Led Devotion 8:15am Go over the day’s scheduled events, handout itinerary assign work site. 8:30am Leave to go to work site 9:00am Arrive at work site (to be announced each day) 9am-12pm Introduced to organization staff and given instructions on what our assignments are for the day. 12-1pm LUNCH break (students will disperse with chaperone to various local restaurants if they want to or will eat together at one location, depending on work site we may eat lunch at site) 1:15pm Return to work site 1:15-4:30pm Continue working 4:45pm Leave to return back to church 5:00pm Arrive at church. Teamassigned to cook dinner will start dinner; other team members will hangout and fellowship. (See team assignments page in leader’s packet) 5:45/6pm DINNER will be served. Team for the next night’s meal will wash dishes. Clean up.
  • 4. Page 3 Dare2Serve Compassion Conference 2013 Tentative Schedule CONTINUED 6:45-7:15pm Debriefing/Discussion of day’s experiences/stories (see small group/team discussion page in leader’s packet) 7:15-7:30pm Worship 7:30-8pm Sermon/Message: (each night different section of Matthew 25 and Luke 10:27- 37 will be taught and discussed) 8:00pm Closing prayer and students disperse to host family homes to spend the night (see lodging page). Girls will be staying at one home, boys will staying at another home. 8-11:45pm Bonding Time/Fellowship/Group Activities for girls/boys at the home (see group activities page in leader’s packet) 11:45pm Get ready for bed 12:00 am LIGHTS OUT Tuesday July 9-Friday July 12 7:00am WAKE UP! (Get ready, take showers at host home, and be at church by 8:00!) 8:00 am Students arrive at church 8:10am Opening prayer and BREAKFAST 8:15-8:30am Student Led Devotion 8:30am Go over the day’s scheduled events, handout itinerary assign work site. 8:45am Leave to go to work site (see transportation, page 6 Student/Parent Info Packet) 9:00 am Arrive at work site (to be announced each day, see last page of schedule) 9am-12pm Introduced to organization staff and given instructions on what our assignments are for the day.
  • 5. Page 4 Dare2Serve Compassion Conference 2013 Tentative Schedule CONTINUED 12-1pm LUNCH break (students will disperse with chaperone to various local restaurants if they want to or will eat together at one location, depending on work site we may eat lunch at site) 1:15pm Return to work site 1:15-4:30pm Continue working 4:45pm Leave to return back to church 5:00pm Arrive at church. Teamassigned to cook dinner will start dinner; other team members will hangout and fellowship. (See team assignments in leader’s packet) 5:45/6pm DINNER will be served. Team for the next night’s meal will wash dishes. Clean up. 6:45-7:15pm Debriefing/Discussion of day’s experiences/stories (see small group/team discussion in leader’s packet) 7:15-7:30pm Worship 7:30-8pm Sermon/Message: (each night different section of Matthew 25 and Luke 10:27- 37 will be taught and discussed) 8:00pm Closing prayer and students disperse to host family homes to spend the night (see Lodging, pg. 5-6 Student/Parent Info Packet). Girls will be staying at one home, boys will staying at another home. 8-11:45pm Bonding Time/Fellowship/Group Activities for girls/boys at the home. (See group activities page) 11:45pm Get ready for bed 12:00 am LIGHTS OUT Saturday July 13 7:15am Wake up, be at church by 8:15am 8:15am Breakfast served at church
  • 6. Page 5 Dare2Serve Compassion Conference 2013 Tentative Schedule CONTINUED 9:00 am Instructions/assignments begin set up for outreach event at church. 11am-4pm Dare2Serve “Community of Compassion” (Family Outreach Event)  InflatableBounceHouses  Dunking Booth  “BlessingBags”  Face Painting/ Arts & Crafts  Outdoor games (water games, basketball,flagfootball,volleyball,playground is available) 12:00pm LUNCH will be served (COOKOUT: burgers, hot dogs, BBQ and all side dishes) 12:30pm Gospel Message 1-3pm Resume activities (listed above) 3-4pm Concert (Worship Team) 4-5:30pm Clean up church and church facilities 5:30pm Students/participants short debriefing meeting, handout evaluation/experience forms (see pg. 7 Student/Parent Info Packet). Students and volunteer staff gather their luggage and check out. 6:00pm Students and volunteer staff leave to return home. DAILY ASSIGNMENTS & WORK SITES Monday July 8: DAY 1- Harvest Hope Food Bank/Product Rescue Tuesday July 9: DAY 2- Oliver Gospel Mission/Hannah’s House Wednesday July 10: DAY 3- Children’s Hospital/Ronald McDonald House Thursday July 11: DAY 4- Nursing Home/Assisted Living (AM) Children’s Home (PM) Friday July 12: DAY 5- Habitat for Humanity (home building) Saturday July 13: Dare2Serve “Community of Compassion” Family Outreach Event/Cookout
  • 7. Page 6 Dare2Serve Compassion Conference 2013 PROMO SCHEDULE Monday, April 22 Contact & send flyer and packet to local organizations we will be serving) Wednesday, April 24 First Announcement & Skit Wednesday, May 1 PowerPoint Presentation #1 (to youth service) Friday, May 3 Post flyers around the church (handouts, etc.) Sunday, May 5 PowerPoint Presentation #2 (to church congregation, AM service) Sunday, May 5 Student Participant/Parent Volunteer Staff Informational Meeting @ 5pm (sign-up sheet available if you’re interested) Wednesday, May 8 Video Clip about local needs (clip #1 Harvest Hope) Wednesday, May 15 Video Clip about local needs (clip #2 Oliver Gospel Mission & Hannah’s House) Wednesday, May 22 Video Clip about local needs (clip #3 Children’s Hospital/ Ronald McDonald House) Wednesday, May 29 Video Clip about local needs (clip #4 about helping the elderly) Wednesday, June 5 Video Clip about local needs (clip #5 Habitat for Humanity/ building homes) Sunday, June 10 Canned Food (nonperishable) Drive & Toiletries/Necessities Drive begins (ends July 7) Sunday, July 7 Power Point Presentation #3 (AM service, Participant Meeting PM) Sunday, July 7 Volunteer/Staff Meeting @ 4pm Parent/Student Meeting @ 5pm
  • 8. Page 7 Dare2Serve Compassion Conference 2013 Administrative List (Delegation Worksheet) I. Youth Leaders(middleschool-college age) Walt & Wynde Clark Jack & Julie Morin II. EventCoordinator/Conference Administrator HeatherHutto III. PromotionsCoordinationTeam HeatherHutto,Wynde Clark. A. Announcements KaileyJowers B. Skit X-ample DramaTeam C. VideoClip&PowerPoint AustinLankford D. Meetings Wynde Clark E. T-shirtDesign HeatherHutto & KayleyMiles IV. Contact CoordinatorforOrganizations HeatherHutto & Walt Clark A. HarvestHope HeatherHutto B. OliverGospel Mission Walt Clark C. Hannah’sHouse HeatherHutto D. NursingHome/AssistedLiving Walt Clark E. Children’sHome/Orphanage HeatherHutto F. Habitatfor Humanity/Homeworks Walt Clark V. Registration&InformationForms/Packets Julie Morin& Wynde Clark VI. Registration A. Sign-InTable KayleyMiles&JordanMorin B. Luggage Storage Rooms CodyShoars & Matt Hyman C. Late Payments&PermissionForms Julie Morin& Wynde Clark D. CrowdControl Jack Morin & ArthurBentley E. T-shirtDistribution Michelle Bentley&KortneyBentley F. BreakfastPick-Up Walt Clark& JonathanMiles VII. Supplies&SetUp Jack Morin,Walt Clark, Jonathan Miles, ArthurBentley, &Carl Jowers VIII. Meals& Kitchen(Groceries) HeatherHutto,Wynde Clark,Julie Morin,CindyMiles,Michelle Bentley,&CristyJowers. IX. Nurse & FirstAid CristyJowers& LynnAnderson X. TransportationAssignments Jack Morin XI. LodgingAssignments Wynde Clark& Walt Clark A. Girls(ClarkHome) B. Boys(Morin Home) XII. Team Assignments/Small Groups Julie Morin& Jack Morin
  • 9. Page 8 Dare2Serve Compassion Conference 2013 Administrative List (Delegation Worksheet continued) XIII. StudentLedDevotions A. Day 1 KortneyBentley B. Day 2 JonathanMiles C. Day 3 KaileyJowers D. Day 4 CodyShoars E. Day 5 Michelle Moseley XIV. Photographer VictoriaMoak XV. Games/Activities/Recreation JonathanMiles& CodyShoars XVI. Videographer AustinLankford XVII. EvangelismSuppliesCoordinators Michelle Moseley&Amanda Moseley XVIII. EncouragementNotes/Hugs JennaMorin,KelseyJowers&Alyssa Bentley XIX. OutreachEvent A. Inflatables(Rented) Wynde Clark B. KitchenCrew Michelle Bentley &SherryShoars C. SetUp ALL YOUTH & PARTICIPANTS D. Arts & Crafts/Face Painting HeatherHutto & KaileyJowers E. Speaker PastorPaul Miles F. Recreation/Games JonathanMiles& WaltClark G. BlessingBags Michelle Moseley,AmandaMoseley JordanMorin & KatelynMorgan H. CleanUp ALL YOUTH & PARTICIPANTS XX. Post-Conference A. EvaluationForms& Testimonies HeatherHutto B. Lost & Found C. VideoEditing AustinLankford D. PhotoEditing VictoriaMoak E. Thank You Notes HeatherHutto,Julie Morin,& Wynde Clark F. CompassionConference Rewind ALL Students/Participants THANK YOU FOR ALL YOUR HELP AND SUPPORT!
  • 10. Page 9 Dare2Serve Compassion Conference 2013 Planning Timeline (by month) October2012 - [ ] Beginearlystagesof planning - [ ] CheckCalendarDates - [ ] PresentIdeatoChurch Board November2012 - [ ] Begin researchingthe local organizationswe plantoworkwith - [ ] EstablishContactswithSupervisorsatOrganizations - [ ] Gather statisticsonlocal needs December2012 - [ ] Find videoclipsforpresentationpromoweeks(see promoschedule page 6) - [ ] Beginworkonbrochure and flyers January2013 - [ ] DevelopBudgettodetermine costfor participants - [ ] SubmitbudgettoChurchBoard - [ ] Posteventinformationtochurchwebsite &Facebookpage - [ ] Develop&complete Administrative Delegation - [ ] FirstStaff LeaderMeeting - [ ] BeginworkingonPowerPointonce all informationisestablished February2013 - [ ] X-ample DramaTeambeginworkingonskit - [ ] Beginannouncementsinchurchbulletinonce amonthat least - [ ] Finishflyers - [ ] Begindevelopinginformationpacketsforstudents March 2013 - [ ] Meetwithdrama teamaboutskit progress - [ ] Check-inwithOrganizations throughemail andphone calls - [ ] Compile informationpacketsaboutlocal needsandorganizations/charitiestogive to studentsandsparktheirinterest. - [ ] Start writinglettersforchurchsupportanddonationstoput inthe bulletin. April 2013 - [ ] Meetwithhostfamiliesaboutlodgingandrules andstaff meeting - [ ] Contact& sendflyerandpackettolocal organizationswe will be serving.
  • 11. Page 10 Dare2Serve Compassion Conference 2013 Planning Timeline (by month) CONTINUED - [ ] Firstannouncementtoyouthandskitbydrama team. - [ ] Begindevelopingsmall group/teamdiscussionandactivityguide packets. May 2013 - [ ] PowerPointPresentation#1(youth Wednesdaynightservice) - [ ] Postflyersandbrochuresaroundthe church - [ ] PowerPointPresentation#2(church congregation AMservice) - [ ] StudentParticipant/ParentVolunteerStaff InformationalMeeting@5pm - [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard - [ ] VideoClip#1(one everyWednesday) - [ ] VideoClip#2(one everyWednesday) - [ ] VideoClip#3(one everyWednesday) - [ ] VideoClip#4(one everyWednesday) - [ ] BeginRegistrationandPayments - [ ] LessonPlanforSermonMessagesforMatthew 25 and Luke 10:27-37 June 2013 - [ ] VideoClip#5(one everyWednesday) - [ ] CannedFoodDrive begins&Toiletries/NecessitiesDrive (June10-July7) - [ ] Call rental companytobook inflatablesforoutreachevent - [ ] Recruitchurch volunteersforoutreachevent - [ ] Call eachorganizationthe weekbefore forconfirmationandanynecessarydetails July 2013 - [ ] Collectcannedfood/nonperishables - [ ] Shoppinglistforgroceries&suppliesforthe week. - [ ] Parent/Student ParticipantMeeting5pm,VolunteerStaff Meeting4pm - [ ] Collectnecessarypermissionforms,waivers,behaviorcontracts, etc. - [ ] Setup luggage storage rooms(4 rooms) - [ ] Setup check-intable, table forlate forms/payments,&t-shirtdistribution. - [ ] BlessingBagsfilledandorganized.
  • 12. Page 11 Dare2Serve Compassion Conference 2013 Planning Timeline (by month) CONTINUED August2013 - [ ] CollectandreviewEvaluationForms - [ ] Lost & Founditems - [ ] ThankYou lettersforstaff & organizations - [ ] Talkwithstudentswhoare interestedinsharingtheirtestimonies/experiencesfor CompassionConference 360 Rewind - [ ] PhotoEditingandslide show forCompassionConference 360 Rewind. - [ ] Copiesof grouppictures. - [ ] VideoEditingforslideshow. - [ ] CompassionConference 360 Rewind(churchcongregationPMservice) skit,video,slide showandstudent/staff testimonies.
  • 13. . Page 12 Dare2Serve Compassion Conference 2013 Planning Timeline (by categories) A. BUDGET & FINANCE - [ ] PresentIdeatoChurchBoard - [ ] DevelopBudgettodetermine costforparticipants. - [ ] SubmitbudgettoChurchBoard. - [ ] Start writinglettersforchurchsupportanddonationstoput inthe bulletin. - [ ] T-shirtCost(inbulk,grouprate 2 shirtsper person) - [ ] Shoppinglistforgroceries&suppliesforthe week. - [ ] Printingcostflyersandbrochures,etc. B. RESEARCH & STATISTICS - [ ] Beginresearchingthe local organizationswe plantoworkwith - [ ] EstablishContactswithSupervisorsatOrganizations - [ ] Gather statisticsonlocal needs - [ ]Compile informationpacketsaboutlocal needsandorganizations/charitiestogive to studentsandspark theirinterest. C. PROMOTIONAL/MEDIA - [ ] Beginworkonbrochure and flyers. - [ ] Posteventinformationtochurchwebsite &Facebookpage. - [ ] Beginannouncementsinchurchbulletinonce amonthat least. - [ ] Finishflyers. - [ ] Postflyersand brochuresaroundthe church. - [ ] BeginworkingonPowerPointonce all informationisestablished. - [ ] Meetwithdrama teamaboutskitprogress. - [ ] Contact& sendflyerandpackettolocal organizationswe will be serving. - [ ] Firstannouncementtoyouth andskitbydrama team. - [ ] PowerPointPresentation#1(youthWednesdaynightservice) - [ ] PowerPointPresentation#2(church congregationAMservice) - [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard - [ ] VideoClip#1(one everyWednesday) - [ ] VideoClip#2(one everyWednesday) - [ ] VideoClip#3(one everyWednesday) - [ ] VideoClip#4(one everyWednesday) - [ ] VideoClip#5(one everyWednesday) - [ ] CannedFoodDrive begins&Toiletries/NecessitiesDrive (June10-July7).
  • 14. Page 13 Dare2Serve Compassion Conference 2013 Planning Timeline (by categories) CONTINUED D. ADMINISTRATIVE - [ ] Beginearlystagesof planning - [ ] CheckCalendarDates - [ ] EstablishContactswithSupervisorsatOrganizations. - [ ] Develop&complete Administrative Delegation - [ ] FirstStaff LeaderMeeting. - [ ] Check-inwithOrganizationsthroughemail andphone calls. - [ ] Begindevelopinginformationpacketsforstudents - [ ] Begindevelopingsmall group/teamdiscussionandactivityguide packets. - [ ] Call rental companytobook inflatablesforoutreachevent. - [ ] Recruitchurch volunteersforoutreachevent - [ ] Call eachorganizationthe weekbefore forconfirmationandanynecessarydetails. - [ ] Collectcannedfood/nonperishables,toiletries/necessities. - [ ] Parent/StudentParticipantMeeting 5pm,VolunteerStaff Meeting4pm - [ ] Student/ParentInfoPacketsandLeader’sGuide Packets. - [ ] BlessingBagsfilledandorganized. - [ ] Setup tablesandstationsforoutreachevent. - [ ] Lost & Founditems - [ ] ThankYou lettersforstaff & organizations. - [ ] LessonPlanforSermonMessagesforMatthew 25 and Luke 10:27-37. - [ ] T-shirtdistribution E. REGISTRATION/INFORMATION - [ ] PostSign- upsheetinyouthbuildingandone copyforhallwaybulletinboard. - [ ] Developandtype Registration/PermissionForms. - [ ] Medical Release Forms/Insurance CardInfo - [ ] BehaviorContracts/SafetyRegulations&Rules. - [ ] NecessaryWaiversforminorsfromorganizations. - [ ] T-shirtorder(sizes) - [ ] BeginEarlyRegistration andPayments. - [ ] Collectpaymentsandall forms. - [ ] Setup luggage storage rooms(2 rooms) - [ ] Setup check-intable. - [ ] Setup table forlate forms/payments. - [ ] Setup table fort-shirtdistribution. - [ ] EvaluationForms.
  • 15. Page 14 Dare2Serve Compassion Conference 2013 Planning Timeline (by categories) CONTINUED F. TRANSPORTATION - [ ] Checkwhatvolunteerswanttodrive.(carpool) - [ ] Teamassignments,ride withleadertoandfrom sitesandchurch. - [ ] Cleanandcheckmaintenance of vehicles. - [ ] Checkthat eachdriverisinsured. - [ ] Permissionslipsfromparents. - [ ] Gas moneyreimbursementforvolunteerdrivers. G. LODGING - [ ] Meetwithhostfamilies. - [ ] Giftcard for hostfamiliesfornecessitiesif needed. - [ ] GirlsAssignments - [ ] BoysAssignments - [ ] Small Group/DiscussionandActivityPackets. H. WHAT TO BRING/PURCHASEFOR THE WEEK - [ ] GroceryShoppingList - [ ] CleaningSuppliesList - [ ] Tool Kit - [ ] FirstAidKit - [ ] Batteries - [ ] Flashlights - [ ] Walkie-Talkies - [ ] Digital Camera/Video - [ ] 2 colors of duct tape (hotpink& brightblue) formarkingandcolor-coordinating guys/girlsluggage. - [ ] Trash bags - [ ] Arts/Craftsforoutreachevent - [ ] Board Games/Recreational Activities(balls,etc.) - [ ] Snacks - [ ] BottledWater - [ ] Musical Instruments(acousticguitarforworship) - [ ] Bibles,notebooks. - [ ] Box of pensandpencils - [ ] Findappropriate DVDsforstudentstowatchat hosthomes.
  • 16. Page 15 Dare2Serve Compassion Conference 2013 Estimated Financial Budget/Cost INCOME 2013-2014 Budget $3,000 ParticipantFees $2,425 25 Students x $90= $2250 7 Leaders x $25= $175 INCOME TOTAL: $5,425 EXPENSES  Transportation $550 - Bus: 1 church bus (no rental fee) Gas $300 for the week - Reimbursement for leaders vehicles (carpool) $50 card x 5 leaders=$250  Meals/Food/Snacks $600 - Groceries (2 meals each day x 4 days) *Breakfast $50 x every morning (4 days) = $200 * Dinner $100 x every day dinner (4 days) = $400  Lodging $100 - Host Family Hospitality Reimbursement $100  Activities/Miscellaneous $426 - CleaningSupplies for the week’s project $50 - FirstAid Kit $20 - Batteries, Walkie-Talkie,Flashlights,etc. $25 - Games $30 - T-shirts (2 shirts person) $300 - Wristbands (100 ct.for $1.09)  Dare2Serve “Community of Compassion” Outreach Event $890 - InflatableRentals ( water slide,bounce house 5 hr. rental)= $590 - Food (burgers, hot dogs,drinks,chips,etc.)= $250 - Arts/Crafts/GoodieBags/Face Painting,misc.supplies,etc. = $50 EXPENSE TOTAL $2,566 SURPLUS (extra funds are divided up evenly and distributed to the charities listed) $2,859/7 charities=approx. $410 to each charity
  • 17. Page 1 Dare2Serve Compassion Conference 2013 STUDENT/PARENT INFORMATION PACKET Compassion is our focus. Our sole purpose is serving our community in the form of our own “local missions trip”; a week long service opportunity and ending with a community outreach event at our church. This is the time and opportunity to use our hearts and hands to impact and change our community by showing the love of Jesus Christ to those in need. Students and Adultswill…  Work togetherasa team  Buildrelationshipsandbondasa teamand as a “family”  Learn the importance of servingothers,especiallythose lessfortunate inour community,lovingandcaringforthe “leastof these”justas Jesuswould.  Developlifeskillsandtraininginvariousareasthroughservice learningandworkethic.  Participate inBible studyandgroupdiscussion/processing,opportunitytoleaddevotion amongsttheirpeers.  Become activelyinvolvedinhostinganoutreach/evangelisticeventatour church.  HAVEFUN & GROW IN CHRIST! Matthew 25:35-40 “…‘for I was hungry and you gave Me food; I was thirsty and you gave Me drink; I was a stranger and you took Me in; I was naked and you clothed Me; I was sick and you visited Me; I was in prison and came to Me. Then the righteous will answer Him, saying, ‘Lord, when did we see You hungry and feed You, or thirsty and give You drink? When did we see You a stranger and take You in or naked and clothe You? Or when did we see You sick, or in prison, and come to You?’ And the King will answer and say to them, ‘Assuredly, I say to you to you, inasmuch as you did it to one of the least of these My brethren, you did it to Me.” WHAT DOES OUR LOCAL NEED LOOK LIKE IN OUR COMMUNITIES & HOW CAN WE HELP? STATISTICS & ORGANIZATION INFORMATION HarvestHope Food Bank,Columbia 2220 ShopRoad Columbia,SC29201 (803) 254-4432 (803) 254-6011 Fax (803) 223-6111 AgencyDistributionFax www.harvesthope.org  The missionof the HarvestHope Food Bankis to provide forthe needsof hungrypeople by gatheringandsharingqualityfoodwithdignity,compassionandeducation.
  • 18. Page 2  ChildHunger:Sixty-fourpercentof school childrenacrossour20 countyservice areaqualifyfor free andreducedprice breakfastsandlunchesatschool.Insome areas,such as Darlingtonor Marion counties,80%of childrendependonthese programsfortheirmeals.  HarvestHope today isa regional fooddistributionorganizationthatcollects,stores,and distributesfoodandrelateditemsthatassistfamiliesandchildrenthroughout20 countiesin central SouthCarolina. The OliverGospel Mission 1100 TaylorStreet,Columbia,SC29201 P.O.Box 7791, Columbia,SC29202 Telephone:(803) 254-6470 Fax: (803) 254-0590 Email:ogm@olivergm.com  OliverGospel Missionstrivestosee thatthe brokenandhomelessare sheltered,giventhe gospel of JesusChrist,andequippedtolive responsibly.Ourphilosophyisdrawnfromthe adage “Give a man a fishand youhave fedhimfor today.Teach a man to fishandyouhave fedhimfor a lifetime.”Ourgoal isthat the menarrivingat our doorwill receive the toolstheyneedtolive fulfilled,functioningandfruitfullives,readytocontribute toandenhance the community.  We ministertothe community’shomelessbyprovidingmeals,shelter,andspiritual direction. Our Christ-centeredLeadershipDevelopmentRecoveryProgram(CLD) isdesignedtohelpmen escape theiraddictionstodrugsandalcohol. Hannah House SC www.HannahHouseSC.org 1726 SumterStreet Columbia,SC29201 (at the intersectionof Laurel andSumterStreets) 803-771-4357 Suzanne@HannahHouseSC.org  Our Missionisto give hope tothose withoutbyteachingthe life skillsnecessarytosucceedin our societyandto create a foundationinJesusChrist.  Our Visionistocreate a self-sufficientwomancapable of caringforherchildrenandbuildinga future forher family.  Our Programis designedtocreate ahavenof hope anda centerof helpby identifyingand respondingtothe emotional,physical,andspiritual needsof ourresidents.We seektofostera change in theirlivesbyallowingthemachance to breakthe destructive cycle of chronicpoverty. RonaldMcDonaldHouse of Columbia,SC 2955 Colonial Drive Columbia,SC29203 Phone:803.254.318
  • 19. Page 3  Familiesare strongerwhentheyare together,whichhelpsasickchildheal fasterandcope better.While we cannotease the painof the sickchildrenandtheirfamilies'experience,we can helplessentheirburdenandensure childrenhave accesstoqualitymedical care byproviding theirfamilyaplace to stay nearbythe hospital atour RonaldMcDonaldHouse,or a place to rest inside the hospital atourRonaldMcDonaldFamilyRoom.More thanjust a place to sleep,the RonaldMcDonaldHouse providesawarm, safe andcomfortable home forsickchildrenand theirfamilies.Todothis,RonaldMcDonaldHouse Charitiesof Columbia,SCreliesonthe love, sharingand caringof hundredsof generousdonorsandvolunteersfromthe community. Agape SeniorCare Gena Turner 1053 CenterStreet WestColumbia,SouthCarolina29169 (803) 454-0365 gturner@agapesenior.com  There comesa time inour liveswhenwe wanttodo somethingspecial;tomake adifference in the qualityof life forothersandfor ourselves. OpportunitiesforvolunteeringatAgapé are endless.Youwill be workingwithourlife enrichmentspecialiststomake adifference inthe everydaylivesof Agapé Seniorresidents,Agapé Hospice patients,andtheirfamilies.  Our "Life EnrichmentProgram"improvesthe livesof all ourpatientsandresidentsby stimulatingthemeverydaywithactivities,socialization,exercise andinteraction. ThroughAgapé Hospice,we provide compassionate,individualizedendof life care forourpatientsandtheir lovedones. CarolinaChildren’sHome 3201 TrenholmRoad Columbia,SC29204 Phone:(803) 787-2306 Fax:(803) 787-2642  The missionof CarolinaChildren’sHome (CCH) istomeetthe underservedmentalandphysical healthneedsof children,youngadults,andtheirfamilies.We supportthiswitharange of preventionandtreatmentprogramsthatprovide toolsandsupportformaximizingindividual potential andtransitioningtohealthyadulthood.ActivelyservingSouthCarolina'smostvalued resource formore than 100 years,CarolinaChildren'sHome hasproactivelyaddressedthe ever evolvingneedsof childrenandfamiliesinthe state of SouthCarolinatoensure thatno needy childisforgottenorun-served.  The Home's extensive historydemonstratesapowerful belief thateverychilddeservesthe rightsand privilegesof asafe,educated,andnourishedchildhood.CarolinaChildren'sHome has beenable toprovide programsandservicesthatsupportthis belief because of generous individualdonorsandcorporations.Activelyacceptingresponsibilitytocare for severely
  • 20. Page 4 neglectedandemotionallydisturbedchildren,the communityhasenabledCarolinaChildren's Home to create a culture of healingandnew beginnings. Habitatfor Humanity Columbia,SouthCarolina Central SouthCarolinaHFH 209 S SumterSt Columbia,SouthCarolina29201-4558. Phone:(803) 252-3570 Fax:(803) 252-7525 http://www.habitatcsc.org/  Habitatfor Humanityisa ChristianministryfoundedinAmericusGeorgiain1976 by Millard Fullerwiththe missionof eliminatingpovertyhousing. Fromthismodestbeginning,Habitathas grownintoa world-wide organizationandranksamongthe Top20 buildersinthe world.  The lack of affordable housingisacritical needthroughoutthe UnitedStatesandthe restof the world. Recentestimatesindicate thatmore than15 millionAmericansneedsubsidizedhousing because of theirage,income statusor disabilities,butonlyabout4.3millionhave accesstoit.  "Everyone inthe worlddeserves,ata minimum, asimple,decent,affordable place tolive." - MillardFuller Luke 10:27-37 “…’You shall love the Lord your God with all your heart, with all your soul, with all your strength, and with all your mind, and your neighbor as yourself.” (v. 27)…“But a certain Samaritan , as he journeyed, came where he was. And when he saw him, he had compassion.” (v.33) [The Good Samaritan] IMPORTANT INFORMATION FOR STUDENTS & PARENTS  Registration & Arrival: -Please be here by7:30am Monday morning(July8). Please eatbreakfastbefore youcome. -Sign-inatthe check-in/registration table.Atthe registrationtable youwillbe givenapiece of coloredducttape (hotpink=girls, brightblue=boys) andaSharpie tomark your luggage anda leaderwill directyouwhichroomtostore yourluggage.There will be 2rooms inthe hallway, one for girlsandone for boys. - If you have late paymentsandformsto turnin,you will take care of that at the secondtable for formsand payments. -Afteryouhave takencare of registrationanddroppedyourluggage off,youwill gotoroom104 inthe hallwayandsignforyour twot-shirts.Tableswill be arrangedaccordingtosize.Each studentwill receive one greent-shirt,one yellow t-shirt,andawristband.
  • 21. Page 5 -Afteryouhave registeredandreceivedyourshirtsanditemsreturntothe fellowshiphall to hangoutand waitfor devotion.  Daily Assignments & Work Sites: Monday July8: DAY 1- Harvest Hope FoodBank/ProductRescue TuesdayJuly9: DAY 2- OliverGospel Mission (men’shomelessshelter) Hannah’sHouse (womenandchildren’shomelessshelter) WednesdayJuly10:DAY 3- Children’sHospital/RonaldMcDonaldHouse ThursdayJuly 11: DAY 4-NursingHome/AssistedLiving(AMmorning) CarolinaChildren’sHome/orphanage (PMafternoon) FridayJuly12: DAY 5- Habitatfor Humanity(home building) SaturdayJuly13: Dare2Serve “Communityof Compassion”FamilyOutreach Event/Cookout@HighwayPH Church  Meals: -Breakfastwill be servedat the church eachmorningat 8am (excludingMonday) - Studentswill disperse withchaperone tovariouslocal restaurantsif theywanttoor will eat togetheratone location,dependingonworksite we mayeatlunchat site.The onlymoneyyou will needislunchforall five days. - For dinner,eachnightadifferent Teamwill be assignedtocookdinnertogetherforthe “family”.The teamthat isassignedforthe followingnightwill have dishwashingduty. -Youmay bringsnacks to carry inyour backpack.  Transportation: -We will be usingthe churchbus (15 passengers).However,we mayneedtouse extravehicles as well. TeamLeaderswill be responsibleforcar-poolingtheirteamstoandfromdailywork sites,if necessary.  Lodging/Sleep Arrangements: -Girlswill be stayingatthe ClarkHome withfemale leaders,Mrs.Julie &Mrs. Wynde.
  • 22. Page 6 -Guyswill be stayingatthe MorinHome withmale leaders,Mr.Jack& Mr. Walt. -Youare responsibleforyour ownbedding/sleepingbag,pillow,towels,pajamas,etc. -Afterdinneronthe firstnight,we will transporteveryone’sluggage fromthe churchto the host homes.Girlswill be transportedanddroppedoff atthe Clarkhouse firstusingthe church bus, gentlemenyouwill helpthe ladieswiththeirluggage thenreturntothe church to pickup the boysluggage andarrive at the Morin house.  Student-Led AM Devotions/PM Group Discussions: -Everymorninga studentwill have the opportunitytolead asmall, 5-10 minute devotionat breakfast.Youcan pickany passage or verse of your choice.Please seeHeatherif youare interestedinsigningupforone morning. -Everystudentisencouragedtoactivelyengage andparticipateingroupdiscussionseachnight. Please feelfree tojournal yourprayersortestimonial responses/reactionsinyournotebooks.  Group Activities/Bonding Time: -Everynightthere will be funinteractive andgroupactivitiesforbondingandrecreationaltime at the hosthomes. -We are here to serve butdon’tforgettohave fun,everyday.Thisis aboutservingthe needsof others,discipleship,andbondingtime together. REGISTRATION FORM(Fill outanddetach,turn inwithmedical form& firstpayment) Name: Age: T-shirtSize: Phone Number: Parent ContactNumber: Email Address: Payment Due by July 7, 2013 **Mandatory Meeting: July7,2013 @ 5pm in Youth Chapel**
  • 23. Page 7 Dare2Serve Compassion Conference 2013 EVALUATION Poor Average Excellent 1 2 3 4 5 1) Devotions/Messages Comments: 2) Small Group/Discussions/Activities 1 2 3 4 5 Comments: 3) Food/Meals 1 2 3 4 5 Comments: 4) Transportation 1 2 3 4 5 Comments: 5) Schedule 1 2 3 4 5 Comments: 6) Organization 1 2 3 4 5 Comments: 7) Overall Experience 1 2 3 4 5 Comments: