This document provides instructions and terms & conditions for submitting a quotation in response to a request for quotation from Bharat Electronics Ltd. Key details include: quotations must be submitted through the company's SRM portal by the closing date; validity must be at least 90 days; specifications must match what is requested; MSME suppliers should provide relevant documents; preference will be given to Make in India suppliers; the lowest quote with the best delivery will be chosen; payment terms and integrity pacts are also addressed.

1. Bharat Electronics Ltd, Ghaziabad
Sub: Instructions and Terms & Conditions for Submitting Quotation against our RFQ
1. Quotation must be sent only through BEL SRM Portal in SRM.BEL.CO.IN .In case of any difficulty in sending the quotation, pl. contact
Corporate IS at e-mail ID srmadmin@bel.co.in or concerned purchase officer/sender.
2. Quotation must submitted latest by 23:59 Hours on the closing date. Quotation received after the closing date and to any other mail id/fax no.
/address will not be considered.
3. VALIDITY OF QUOTATION: The quotation must remain valid for a minimum period of 90 days from the closing date.
4. Item specification (s) must be as per our RFQ / BEL Drawing. Any alternate item offered must accompany with its data sheet. BEL reserves all
right to accept or reject the tender on the basis of deviation(s). Also attach all relevant document/ brochures. All items should conform to
Government/ statutory regulations with regard to Safety, handling & environment as applicable.
5. The Bidders required to indicate in their bids whether they are participating in the bid in the capacity of Manufactures/ Traders/
Service Providers in respect of the Tendered items. In case of MSME supplier, submit your latest MSME certificate/ requisite
documents, as stipulated in the statute along with the bid. For MSME supplier, Purchase Preference and Payment Terms will be as
per government guidelines in vogue. MSME Vendor participating in the capacity of “Traders” of the goods being tendered will not be
considered as eligible MSME vendors for this bid.
6. Preference to MAKE IN INDIA: Purchase preference to Makein India shall be extended to local suppliers as per Govt. Of India order 2017 (PPO-
2017) and BEL guidelines in vogue.For all the information on PPO-2017, its amendments, notifications and clauses, Public Procurement
(Preference to make in India) link on BEL website (under ‘Make in India initiatives) or the link as below shall be
referred:http://www.belindia.in/ContentPage.aspx?Mld=20&Cld=0&Lld=1&link=0.
7. Please submit your lowest quote and best delivery schedule. L1 will be decided on the basis of Cost to Company and sum of all service line item
basis. Cost to BEL and compliances to RFQ, conditions like delivery requirements, packing, etc. would be the basis while evaluating L1.
Payment terms including advances, if any, will be considered while working out cost to BEL.
8. Integrity pact: for offer value more than Rs 3 Cr, supplier must submit Integrity Pact along with bid. Format can be taken from Purchase
officer if applicable.
9. In case OEM is not bidding directly, the authorized distributor/ channel partner of OEM need to submit authorization letter from OEM
along with the bid.
10. Price shall be quoted with all applicable Taxes and duties and same shall be clearly & separately spelt out in the offer. No taxes will be payable
by BEL unless payment of same is specifically stipulated by the supplier in their quotation and the same is legally leviable
11. If the supplier/OEM is not interested to quote due to any reason against that published RFX, then it is required to submit a Regret mail with
reason on mail ID:- pursccs@bel.co.in.

2. 12. Quotation Submitted may get disqualified/ Rejected on following Condition:-
 Advance Payment Terms.
 Alternate offered by general distributors or stockiest.
 Abnormal Delivery Schedule and non-Compliance to terms and conditions
 Any other term and condition quoted by vendor which is not in line with our business Ethics and procedures.
 Incomplete quotation.
13. The tendered rate against each item indicated in the RFQ should be indicated both in words and figures. In case of any clerical error between
the rates indicated in figures and word, the rates quoted in words would prevail. If there is any inconsistency between the rate and the value
extended (after multiplication with the tender quantity), the rate quoted shall be taken to prevail. Further, in case of any discrepancy between
price filled in SRM portal and quotation attached in the SRM, then the rates quoted in the attachment will be considered for further processing.
14. If vendor has not submitted the compliance to SOW/ Terms & conditions, then it will be assumed that said SOW/T&C is fully complied and
accepted by vendor.
15. The quotation and any other resulting from this RFX shall be governed by BEL’s Conditions of contract and the supplier quoting against this
enquiry shall be deemed to have read and understood the same.
16. Where counter terms and conditions of business have been offered by the supplier, we shall not be deemed to be governed by those unless
BEL’s specific written acceptance thereof has been given.
17. BEL reserves the right to accept or reject any quotation or part of the quotation without assigning any reasons. BEL reserves the right of
ordering part quantities without assigning reasons and the supplier shall supply the ordered quantity at accepted rates.
18. This RFX is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer
also reserves the right to withdraw the RFX, should it become necessary at any stage without assigning any reasons.
19. MENDATORY DOCUMENTS REQUIRED WITH BID
(i) Compliance to specifications/ Drawing
(ii)Point wise compliance to Terms and conditions enclosed at Annexure-A. If vendor doesn’t submit compliance with respect to
Annexure –I then full compliance shall be deemed to be considered.

3. Annexure-A
T&C and SOW of “ICNS: IN SITU IPEU REPAIRS 2023”
A. OBJECTIVE:
To carry out in situ repair of 120 nos. faulty IPEUs of ICNS project.
10. Repairs of 1st lot – 30 nos.
20. Repairs of 2nd lot – 30 nos.
30. Repairs of 3rd lot – 30 nos.
40. Repairs of 4th lot – 30 nos.
B. Period of repair Order
The repair of the faulty IPEUs shall be completed within 180 days from the date of release of PO.
C. Scope of Work:
1. PCB/LRU level fault rectification of the faulty IPEU at BEL GAD.
2. Scope of repair is to restore the basic functionality of the faulty units after ensuring normal booting up.
3. Repair/ replacement of faulty items shall cover all LRUs/ PCB/ modules, cables, connectors, display, sensors and other accessories. List of major
replaceable items at LRU/PCB level is placed at Appendix-1.
4. The repair activity is to be undertaken at repair bench at BEL GAD.
5. All tools, instruments and spares/modules at appendix-1 and any other items required for fault rectification is in the scope of work of the vendor/
firm.
6. A detailed report of rectification activities carried out on each unit must be documented and submitted.
7. Repaired items shall perform all basic functions and must pass the system run checks at the test bench at BEL GAD.
8. Any test failed item post repair shall be re-worked and repaired without any extra cost on BEL.
D. Payment Terms: The Payment for the subject order shall be made within 30 days after submission of satisfactory completion certificate signed
by BEL Rep at BEL, GAD on pro-rata basis of lots.
Prices mentioned in PO are without Taxes. Taxes are to be paid extra as applicable at the time of invoice. At present GST @ 18%.

4. E. Liquidated Damages (LD): In case of delayed supplies, where reasons for delay is directly attributable to seller, BEL shall be entitled at their
option :
a. To recover from the supplier a liquidated damages of sum of 0.5% of value of any stores/ services not supplied/ rendered in time for every
week or part of a week for which there have been delayed with a ceiling of 10%. Or
b. To purchase elsewhere, at the risk and cost of the supplier, the undelivered item/ services or to cancel the Purchase Order.
F. WARRANTY: The vendor shall extend a warranty for 06 months post repair wherein the vendor would be liable to repair the faulty unit without
any additional payment for the same.
G. REPEAT ORDER: Buyer at its option can order up to 120% quantity of the supplied items within 18 months from the date of original Purchase
Order on same cost, terms and conditions.
H. Option Clause: Purchase orders can be placed under option clause within 18 months from the date of Purchase Order for additional qty. upto a
max of 50% of the original quantity for the same price and terms & conditions.
I. PREVENTION OF COUNTERFEIT PART:
• In case of counterfeit parts supplied by vendor, no payment shall be made to vendor.
• In case of line-rejection due to counterfeit parts, payment will be recovered/deducted from the vendor.
• Counterfeit parts will not be returned back and shall be destroyed as per Standard Operating Procedure.
• Necessary action to debar the vendor from further RFQs shall be initiated.
J. Termination/Cancellation of Purchase order: BEL reserves the right to cancel the order (if placed) with 15 days notice without any financial
liability in the event of any of the following:
• Spurious supplies in service
• Time expired supplies
• Adulterated supplies
• Supplies inferior to the quality standards
• Repeated delays in deliveries
• Repeated rejections.
K. FORCE MAJEURE CLAUSE:
Force Majeure means an event beyond the control of the supplier and not involving the supplier’s fault or negligence and which is not foreseeable.
Such events may include, but are not restricted to, acts of the purchaser either in its sovereign or contractual capacity, wars or revolutions, hostility,
acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts, and freight
embargoes. If there is delay in performance or other failures by the supplier to perform its obligation under its contract due to event of a Force
Majeure, the supplier shall not be held responsible for such delays / failures. If a Force Majeure situation arises, the supplier shall promptly notify
the purchaser in writing of such conditions and the cause thereof within twenty-one days of occurrence of such event. Unless otherwise directed by
the purchaser
in writing, the supplier shall continue to perform its obligations under the contract as far as reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the Force Majeure event. If the performance in whole or in part or any obligation under this
contract is prevented or delayed by any Reason of Force Majeure for a period exceeding sixty days, either party may at its option terminate the
contract without any financial repercussion on either side. There may be a Force Majeure situation affecting the purchase organization only. In such
a situation the purchase organization is to take up with the supplier on similar lines as above for further necessary action.

5. L. Jurisdiction:
This order shall be governed by the Laws of Indian Union in force. Only competent courts shall have the jurisdiction as provided under the Indian
Arbitration and Conciliation Act 1996, or any statutory modifications thereof in force on any matter arising out of any Arbitration proceedings under
this contract.
Appendix-1: COMMONLY FAILED SPARES OF IPEU/CFG/MFG
Sl. Item Description BEL Part No.
1 RTC Battery 437444590171
2 Cable Assy Ethernet CAT 5E LFH HAL free 490712470165
3 iButton (64-bit ID) 437445170134
4 iButton touch probe with LED 437445180125
5 Ultra bright LED green HLMP-3950 446040510175
6 Ultra bright LED Red HLMP-3750 446040510272
7 Fuse time lag L5x20mm 250V, 0.0500A RoHS 456800801364
8 15W single output switching power supply 457944030172
9 Button Key ring mount 471642670193
10 Keypad with header (1x9) without cable 471642690272
11 Switch Toggle DP on none MIL-G 471301100310
12 LCD Assy IDU 142001238324
13 Battery CR-P2, 6V Li 457540610179
14 Battery CableAssy 142001194480
15 Keypad cable assy (IDU Filguns) 142001195353
16 AdhesiveCyanoacrylate 20g 560501400150
17 Fuse HLDR 10A250V for 5X20mm Fuse 475111000156
18 Resistor TFCH 75.0 ± 1% 0.125W 400505431187
19 Resistor TFCH 470 ± 5% 0.125W 400505240194
20 Resistor TFCH 121 ± 1% 0.125W 400505433418
21 Res 1.5 OHM SMD 1206 5% 400541720245
22 Diode SCHOT RECT 1A 40V 1N5819 RoHS 423204100196
23 Diode RECT 1N4007 RoHS 423200700540
24 Diode SI SW 1N4448 423772060125
25 ICLIN VREG LT1764AEQ 432841360111
26 IC RS232 TxRx 437814480368
27 LED Red 1.6V 60mA SMD 0805 446013160249
28 Ethernet Transceiver HX1188 437816570136
29 SRAM IC 437445140161
30 Wire PTFE 600V7/0.20 OD1 2W 485900200352