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What do we have to offer a corporate sponsor?
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Slide 1:
Welcome, and thank you for joining me today. We will explore a strategic proposal to enhance parking and traffic management at Lincoln Financial Field, aiming to improve the overall fan experience and operational efficiency. This comprehensive plan addresses existing challenges and leverages innovative solutions to create a smoother and more enjoyable experience for our fans.
Slide 2:
Picture this: It’s a crisp fall afternoon, driving towards Lincoln Financial Field. The atmosphere is electric—tailgaters grilling, fans in Eagles jerseys creating a sea of green and white. The air buzzes with camaraderie and anticipation. You park, join the throng, and make your way to your seat. The stadium roars as the Eagles take the field, sending chills down your spine. Each play is a thrilling dance of strategy and skill. This is what being an Eagles fan is all about—the joy, the pride, and the shared experience.
Slide 3:
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Slide 4:
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Slide 6:
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Secret Sauce of Advance Revenue
1. The Secret Sauce of
Advance Event Revenue
Wes Allison
Kendra Wright
2. PRESENTERS
Wes Allison
Kendra Wright
Extraco Events Center
Heart O’ Texas Fair
Saffire Events
• Serves as President and CEO
• Oversee management of
Extraco Events Center and
Heart O’ Texas Fair & Rodeo
• Began building websites in
1995
• Helps events market
themselves smarter online
4. EVENT PORTFOLIO
Rodeo Austin
South Texas State Fair
Rodeo Belton/ 4th of July
Celebration
Brazos Valley Fair
Heart O' Texas Fair & Rodeo
Amarillo Tri-State Fair
Fort Bend County Fair
Central Texas State Fair
Comal County Fair
Okeechobee County Fair
Amador County Fair
Chowchilla Fair
Palomino Fest
Lea County
Coors Cowboy Club
Washington County Fair
Texas State Forest Festival
American Royal
Colorado State Fair
Napa County Fair
Dodge City Round Up
Brazoria County Fair
San Angelo
Rogers County Fair
Greater Baton Rouge State Fair
Central States
Black Hills Stock Show/Rodeo
Los Fresnos
Twas the Lights
Reno Rodeo
Redding Rodeo
Northwest Washington Fair
Sikeston Rodeo
Delaware State Fair
Sangamon County Fair
East Texas
Park of East Texas
Laramie County Fair
Benton-Franklin Fair
OVER
Carroll County Fair
Pendleton Round-Up
Pony Express Days
Arizona National Livestock
Show
Yolo County Fair
California Rodeo Salinas
Rio Grande Valley
Livestock Show
Old Sorehead Trade Days
Cuero TurkeyFest
Fiesta San Antonio
Glenn County Fair
State Fair of Louisiana
Four States Fair
Montgomery County Fair
Fiesta San Antonio
Glenn County Fair
State Fair of Louisiana
Four States Fair
100
Four States Fair
Montgomery County Fair
Agricultural Learning Center
Grant County Fair
North Texas State Fair
Rooftop Rodeo
West End Fair
Crabtree Amusements
Trinity Valley Exposition
Brackenridge Recreation Complex
Kitsap Rodeo Cowpokes
Refugio County Fair
Rockdale Fair & Rodeo
Children’s Center
NILE
MATE
Volusia County Fair
Firefighter’s Fair
Fayette County Fair
Extreme Tix
Salvation Army
Jerry Jones Education Town
Wings Stadium
Bradford County Fair
Pasco County Fair
Greeley Stampede
Sweetwater Events
Complex
iFest
Hardee County Fair
Angelina Ccounty
Fair/Expo
Midland Horseshoe Arena
Harborside Events Center
My River District
Taylor County Expo
Five State Fair
Western Heritage Classic
Extraco Events Center
Central Washington State
Fair
CLIENTS!
10. WHAT IS IT?
– Volunteers sell advance tickets and more
– Top salespeople are rewarded with a trip
– Bottom line: Self-funding and selfrewarding
11. HOW DID IT START?
–
–
–
–
Originally gave prize of a trip to top volunteer
salesperson
Discovered that Chamber better rewarded volunteers
Turning point was awarding trips to a much higher
number of volunteers
Bottom line: INSURANCE
13. #1: THE ITEMS FOR SALE
– Important to give enough choices but
not too many
– Include big and small ticket items
– Make sure it feels like a value
• “I’m getting something I can’t get
anywhere else; it’s exclusive”
14. #1: THE ITEMS FOR SALE
– Make it for a limited time
• Ours starts 5 months prior to the
fair
• Stops 2 weeks before the fair
15. #1: THE ITEMS FOR SALE
– Biggest sales items are:
•
•
•
•
•
•
General admission to fair
General admission to secondary event
Family fun packs
Sponsorship packages
Calf scramble packages
Meet and greet with performers
16. #1: THE ITEMS FOR SALE
– Be open to flexibility year to year
• Timeframe
• Infrastructure
–
–
Committee structures
Rewards sessions
• Items
18. #2: THE INFRASTRUCTURE
Absolute requirements
• Chairman is biggest cheerleader
• Staff member or super dedicated person to record and
manage the program.
• Cash
• Rewards tracking
• Trip planning
• Everyone has to sell something
19. #2: THE INFRASTRUCTURE
Chairman
Vice
Chairman
Division
Leader 1
Division
Leader 2
Division
Leader 3
Each team has
12-18 members.
Division
Leader 4
Division
Leader 5
Team 1
Team 1
Team 1
Team 1
Team 1
Team 2
Team 2
Team 2
Team 2
Team 2
Team 3
Team 3
Team 3
Team 3
Team 3
Team 4
Team 4
Team 4
Team 4
Team 4
20. #2: THE INFRASTRUCTURE
• Setting goals
– Set total goal amount – let’s say $100k
– Division leader goal is $20k (1/5th total
goal)
– Team goal is $5k (1/4 total division goal)
21. #2: THE INFRASTRUCTURE
How infrastructure was set initially
• Fair chooses campaign chair and vice chair
–
Chair and vice chair is one-year commitment
• Campaign chair and vice chair choose 5 division
leaders
–
Division leaders are two-year commitments
Later on, top salesmen become leadership
22. #2: THE INFRASTRUCTURE
– Captains:
• Keep one member
• Draft 4
• The rest are randomly chosen by fair
– If there is an opening for division leader, team
leaders move up based on sales
23. #2: THE INFRASTRUCTURE
– Materials include:
•
Committeeman guide and structure
–
–
–
–
–
–
–
–
–
–
Letter from fair and chairman
Campaign leadership
Campaign goals
Meeting dates and times
Order form
Details about items for sale
Sponsor list (do not contact)
Volunteer sales list (with volunteer contact)
Frequently Asked Questions
Selling incentives
24. #2: THE INFRASTRUCTURE
– Materials include:
• Leave-behind materials
–
–
–
Sales materials
Business cards
A few other things
26. #3: THE KICK-OFF PARTY
– 4 months before event
– Invite current volunteers and a guest
– Sponsor involvement
•
•
•
•
•
Held at sponsor location
Sponsor can do additional promo
Sponsor provides meal
Bar with beer
Drawing among attendees
27. #3: THE KICK-OFF PARTY
– Chairman (and HOT Fair) go over
program details
– Disseminate sales materials
• Sales packet
• Business cards
• Leave behinds
30. #4: ONGOING COMMUNICATIONS
– Meetings every two weeks
• Communicate anything new
– Division leaders speak
•
•
•
•
Volunteers turn in money
Reward people for hitting sales levels
Sponsors involved in these too
Keeps people energized
– Mega ongoing emails!
35. #5: THE INCENTIVES
• Set the “payback %” as 20%
• Gambled at first that not everyone would
get trip
• Leadership picks destination from inbudget options
• Previous trips were cruise, Jamaica,
Mexico
37. #5: THE INCENTIVES
• Trip benefits:
– Volunteers get to know each other and
fair staff better
– They are more efficient volunteers at
the fair
– They almost become extended “fair
staff”
38. #5: THE INCENTIVES
• Who gets a trip:
– Chairman and vice chair (for two)
– Division leaders (for one)
– If division leaders reach goal, they can get extra
trip and 2% incentive
– If team leaders reach goal, they get one trip and
2% incentive
– There are also levels where you can get
merchandise and cash
– Individuals must raise $5,400 for trip for one or
$6,600 for trip for two
40. #6: THE TRACKING
At first, all tracking was in Excel
•
•
•
Manually entered in all orders by
team
Calculated rewards
Time-consuming as program grew
42. THEN SWITCHED TO TRACKING SOFTWARE
Now teamed with a developer to
build tracking software
o
o
Still enter orders, but it calculates
what is sold and if they get trip
Figures division and team totals, as
well as incentives
43. STARTING SMALL
• Determine what is most important to sell
– For most, this is gate admissions
– Consider packages (e.g., family fun pack)
• Develop a way to track revenue and reward volunteers
• Find a volunteer to rally troops for the program
– Set up a small leadership committee
• Make sure you have a way to fulfill tickets
44. THANK YOU
Questions?
• Leave your business card, and we will send:
– This presentation
– Original spreadsheet
– Marketing materials
– Free subscription to The Dirt for online marketing
tips
– Invitation to upcoming Saffire educational webinars