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3. Tips for Converting Data




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Tabulate the responses
Calculate percentages
Round off figures to whole numbers
Arrange in logical order
Prepare table with title
Include number of respondents

4. http://www.qualtrics.com/survey-university/the-useand-interpretation-of-cross-tabulation-analysis/
http://www.bespoke.com/docs/VSys/HTMLDocs/1.8/1812.htm

5. http://www.bmglabtech.com/application-notes/fluorescencepolarization/false-positives-fluorescence-polarization-124.cfm
http://www.uth.tmc.edu/uth_orgs/educ_dev/oser/L1_3.HTM

6. Tips for Writing Conclusions
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Interpret and summarize the findings
Relate the conclusions to the report
problem
Limit the conclusions to the data presented
Number the conclusions and present in
parallel form
Be objective, avoid exaggeration
Use consistent criteria

7. Tips for Writing Recommendations
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Make specific suggestions
Prepare practical recommendations
Avoid conditional words
Present each suggestion separately
Number the recommendations
Describe how recommendations may be
implemented if necessary
Arrange in announced order where possible

9. Data can be organized logically by:
Time: Chronologically
 Component: Location, division ect.
 Importance: Most important first
 Criteria: To evaluate choices easily
 Convention: Follow a plan everyone understands


10. 
Introduction
Tells the purpose of the report
Describes the significance of the topic
Previews the main points and order

Transitions
To present additional thoughts
To suggest cause and affect
To contrast ideas
To show time and order
To clarify points

Headings

12. Types of Informational Reports
Periodic Reports
 Trip Convention and Conference Reports
 Progress and Interim Reports
 Investigative Reports


13. Informational reports ordered logically
Introduction
ii. Facts/Findings
iii. Summary/Conclusion
i.

14. Types of Analytical Reports
Justification/Recommendations Reports
 Feasibility Reports
 Yardstick Reports


15. Analytical Reports ordered logically

Direct Pattern
i.
ii.
iii.
iv.

Introduction/Problem
Conclusions/Recommendations
Facts/Findings
Discussion/Analysis
Indirect Pattern
i.
ii.
iii.
iv.
Introduction/Problem
Facts/Findings
Discussion/Analysis
Conclusions/Recommendations

16. F1: Cross-tabulations
 F2: Correlations Graph
 F3: The 3 M’s  Mean, Median, Mode
 F4: Grids


17. 
Images
› F1: http://www.qualtrics.com/survey-university/the-use-andinterpretation-of-cross-tabulation-analysis/
› F2: http://www.bmglabtech.com/application-
notes/fluorescence-polarization/false-positives-fluorescencepolarization-124.cfm
› F3: http://www.uth.tmc.edu/uth_orgs/educ_dev/oser/L1_3.HTM
› F4:
http://www.bespoke.com/docs/VSys/HTMLDocs/1.8/1812.htm

18. WEBSITES
“Business Report Writing.” Clayton State of University School of
Business. 17 Jan. 2006. Web. 21 Oct. 2011.
<http://business.clayton.edu/arjomand/business/writing.html>
 “Common Business Reports.” Western Michigan University. 21
Aug. 2002. Web. 21 Oct. 2011.
<http://homepages.wmich.edu/~bowman/rpttypes.html>
 “General and Business Report Writing.” University of Huddersfield.
Web. 25 Oct. 2011.

<http://hospitality.hud.ac.uk/studyskills/writing/reportWriting/index.htm>

19. Wikipedia

“Business report writing.” Wikipedia. 8 Nov. 2011. Web. 8 Nov.
2011.<http://en.wikipedia.org/wiki/Business_report_writing>
Blogs

“Business Report Writing.” Custom Writing. 4 May 2007. Web. 22
Oct. 2011.
<http://custom-writing.org/blog/writing-tips/free-report-writing-tips/132.html>

Gaertner-Johnston, Lynn. Business Writing. Syntax Training, 2004.
Web. 22 Oct. 2011. <http://www.businesswritingblog.com/>
Textbooks

TEXTBOOK
Guffey, Mary Ellen, Kathleen Rhodes, and Patricia Rogin. Business
Communication: Process and Product. 3rd brief Canadian ed.
Toronto: Nelson Education, 2012. Print.

20. ZENOME

“Business Communication: Process and Product -13”. Zenome –
The Directory of Communities. Web. 9 Nov. 2011.
http://zenome.com/directory/index.php?parentID=007.063.013&desc=13-

Zenome is a community-based website where communities
can share their own interests with others. Communities can
visit, create and edit any community that interests them.