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Similar to RSO Grant Info Session (Fall) final
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RSO Grant Info Session (Fall) final
- 1. RSO Grant Info Session Fall 2015 ASSOCIATED STUDENTS OF MADISON FINANCE COMMITTEE
- 2. Where does Finance Committee Fit into ASM?
- 3. Segregated Fees What is a Segregated Fee? Paid by every student enrolled in UW- Madison F50 View-Point Neutral Decision Student Services Finance Committee
- 4. FINANCE COMMITTEE Grassroots committee of Student Council Created to Distribute grants to RSOs on campus 9 members of the committee 4 appointed by student council 5 at-large members We hold weekly meetings to hear grants
- 5. How much $ is Finance Committee dealing with this session? Operation Grants ______________________________ ___ $90,000 Travel Grants ________________ __ $200,000 Event Grants ________________ __ $210,000 Open Fund Grants ________________ __ $20,000 Green Fund Grants** ________________ __ $50,000
- 6. Event Grants Event Criteria: Held on Campus Free and open to all students In line with the mission of your RSO Primarily planned and organized by RSO Up to three days long Cap of 10% of line item- $21,000 What we fund: Honoraria/Fees Travel Lodging Equipment/Facility Rental Printing Advertising Program Supplies Other
- 7. Event Grants Continued: Honoraria/Fees: Speakers/performers NO UW student or faculty member Cap based on attendance: Under 100: $1,500 Between 100-250: $2,500 Above 250: $4,000 Travel and Lodging: Flights, Taxis, Buses Lodging subject to state rate: $82/night
- 8. Event Grants Continued: Equipment/ Facility Rental Facility/ building on campus Equipment Speakers, Microphones, Projectors, AUX cords, Tables, Chairs etc. Program Supplies Must be disposable Must be non-reusable Nothing related to food
- 9. Event Grants Continued: Advertising Badger Herald/ Daily cardinal Must be event specific Must have he ASM logo and disclaimer Cap: Under 100: $400 Between 100-250: $800 Over 250: $1400 Printing Must be event specific Flyers Posters Programs Must be through Student Print Must have ASM logo and Disclaimer Minimum: $15
- 10. Event Grants Continued: What CAN’T we fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee and meeting with financial staff. Legal services Elections of ANY kind Revenue-producing events Any purchase not pertinent to mission of the RSO
- 11. Travel Grants Criteria: Conferences and competitions Organized by the RSO In line with the mission of the RSO CAP: $3000, or $500/person What CAN we fund? Registration Fees: for the travel. Lodging Transit Costs
- 12. Travel Grants Continued Registration Fees: Conference Registration Cannot fund membership to an organization Transportation: Flights Taxis Fleet Vehicles (sponsor) Car Rentals Gas Tolls
- 13. Travel Grants Continued What CAN’T we Fund? Food, beverages, and associated items Gifts, donations, fundraising, contributions, financial aid Costumes or Supplies for costumes Expenses incurred prior to grant approval by the Finance Committee and meeting with financial staff. Legal services Revenue-producing events Any purchase not pertinent to mission of the RSO Travel of a non RSO member (WIN) Travel of a non seg-fee paying individual
- 14. Timeline (Event & Travel) One event/travel per RSO per semester Fall Semester: September Winter break Spring Semester: January Summer break 6 week deadline!!!! Notify 5-7 days before hearing MUST meet with finance staff before spending money MUST submit all document for reimbursement 30 days after travel/event.
- 15. General Pro Tips: EVENTS Do not charge admissions fee No credit Educational component Must be on campus TRAVEL NO interviews, NO job searching Use Fleet when possible Submit early Be aware Per Diem hotel rate
- 16. When in a hearing… 4 minutes to present, Q&A 1. When presenting a grant, clearly state the mission of your org in one or two sentences. 2. Explain how the grant empowers your org to advance that mission. 3. Demonstrate broad accessibility for interested students on campus. 4. Demonstrate positive impact on campus.
- 17. Operations Grants Year-long grant for operational expenses You apply the spring prior Start using funds on first day of fall classes Applications are due in mid-February Hearings in march
- 18. Operations Grants What CAN we fund? Operations Printing Operations Postage Operations Graphics/Web Design Operations Space and Equipment Rental Operations Office Supplies Operations Recruitment and Promotion Operations Subscriptions
- 19. Operations Grants What CAN’T we fund? Salaries, wages, and stipends Event-oriented funding Travel-oriented funding Grants, gifts, donations, fundraising, and Alumni relations. Equipment and Capital purchases. Food or beverages, or related purchases. Elections of any kind Subsidization of membership dues Any purchases not in mission with RSO
- 20. Open Fund Grants Smaller operations grant- $200 No hearing Fill out application, meeting with financial specialist Use for general supply/printing Given a wiscard to use at StudentPrint and Book store $150- Supplies $50- Printing
- 21. Green Fund $50,000 for sustainability projects. Sustainability@asm.wisc.edu