PP Sasu of RC Sunyani Central gave this talk to his club members during one of their meetings.

1. The Rotary Formula
Presenter: PP Kwame Ampadu Sasu
(Past President, RC Sunyani Central [2014/15])
Date: June 12, 2018

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The Rotary Formula

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PRESENTATION MENU
 Why Rotary Formula?
 What Formula is
 Variables in the Formula

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WHY ROTARY FORMULA?
 Rotary International and its affiliate organizations (Rotary
Clubs, Rotaract, and Interact) provide one of the most basic
human needs; the need for friendship and fellowship.
 Second reason is business development. Membership in any
Rotary International’s organizations improves one’s growth
and education in human relations and personal development.
 However, Rotary numbers seem not to be increasing;
recruitment and retention drives appear to be weak. Around
1.2million.
 This ‘Formula’ is designed to help recruit and retain
members, and more importantly whip up their interest,
make them happy and committed, and improve attendance
at meetings which engenders Efficient Clubs.


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FORMULA EXPLAINED
 Formula simply means a standard, systematic or
accepted way of doing or making something
(successfully and easily).
 For example, the formula for finding area is length
multiplied by breadth (A=L x B).

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ROTARY FORMULA
 Rotary/Rotarian = I + K + P + P + F + C
Where:
I = Information
K = Knowledge
P = Plans
P = Programmes
F = Fun
C = Commitment

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INFORMATION
 Information simply means facts provided or learnt about
something or someone, in this case about Rotary.
 The Rotarian should seek information on RI, District and Club
from various sources.

 This keeps you abreast with developments in Rotary at RI,
District, Zone, Country, Club or Committee levels.
 Major Rotary information sources include www.rotary.org,
Rotary Webinar, The Rotarian, District websites, Manual of
Proceedings, Club Meetings, Club Platforms (website,
WhatsApp).

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INFORMATION (Cont’d)
 Attendance at official Rotary programmes such as RI
Conventions, DATCs, PrePETS, Youth Summit, Project Fairs,
RYLA, Membership/Foundation Seminars.
 Regular reporting by Club Presidents, other club officials or
members given tasks or responsibilities also keeps members
informed, reminded of their own responsibilities and rekindle
their commitment.
 Any communication gaps create room for rumour, suspicion,
and mistrust which is not good for the integrity of any Rotary
organization.

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KNOWLEDGE
 Knowledge is all about having the relevant facts, information,
and skills acquired through experience, education or information.
 Being up to speed on Rotary information makes you
knowledgeable about Rotary which empowers you to get
involved in Rotary things.
 Knowledgeable Rotarians get involved in club activities, are
cherished by fellow Rotarians and are committed to the
successful implementation of club plans and projects.
 Club leaders should be saturated with Rotary information and
knowledge.

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KNOWLEDGE (Cont’d)
 Effective RI clubs and organizations are led by knowledgeable
officials who regularly update their Rotary information and
knowledge from the various Rotary sources.
 Good Rotary information and knowledge promote or
encourage team work particularly through the committee
system.

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PLAN
A Plan is a detailed proposal for doing or achieving something.
 The Club should draw and have plans or guidelines that guide or
direct them on how to conduct club meetings, elect leaders or induct
new members.
 Club plans include Planning Guide, Strategic Plans, and Budgets.
 Members should know the schedule on Rotary Talks/Presentations,
visit to project sites or Club Trainer Sessions.
 Such schedules whip up interest in Club activities and commitment.
 (Possibly) Hire consultants to help draw or prepare these plans,
projects and activities.

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PROGRAMME
Programme is a planned series of future activities, events or
performances that a club prepares to undertake.
 Draw programmes that will motivate members or meet club
interests with those of members by taking into consideration the
businesses, professions (classification) and interests of
members.
 Involve members in drawing such programmes so that they
own it.
 By-The- Fireside, Fellowship, Anniversary celebrations etc.

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FUN
Fun means enjoyment, amusement, entertainment.
 Club activities and programmes should meet the motivational
needs of members and can be done through entertainment or
fellowship opportunities before or after meetings (Extended
fellowship).
 Have fun during meetings or activities for Rotary itself is about
fellowship and promotes fun to reduce strain and stress in our
lives.
 Meetings should be fun; Club projects provide fun;
Conventions etc. are fun.
 Meetings should not necessarily be strictly formal like formal
business meetings of organizations or institutions. E.g. make
room for fun situations such as ‘Special Celebrations’ ‘Silly
Fines’, or ‘Happy Cedi’ .

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COMMITMENT
 Commitment is the state or quality of being dedicated, devoted
to or focused on a cause, activity, plan, or programme to
achieve success.
 Involve individuals in club activities, meetings etc. for
responsibility breeds discipline and commitment.
 Clubs should recognize the talent, skills, expertise and interests
of members when assigning them to committees or tasks.
 This builds their confidence and experience, help their growth
in human relations and personal development and makes them
more committed since they will be doing what they are
comfortable with.

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COMMITMENT (Cont’d)
 Celebrate achievements. Commitment is enhanced when clubs
recognize, acknowledge and reward achievements of
hardworking members or club as a whole.
 Possibly make such awards ‘big’ and memorable: invite family,
Rotary or institutional dignitaries to such functions.
 E.g. ‘Best Attendance’, ‘Participation in Club
Activities/Projects’, ‘Prompt Payment’, and other notable
personal or club achievements.
 Provide networking opportunities for both members and clubs
with other clubs or businesses.
 Organize business/pleasure tours or invite businesses and
professionals for classification talk on relevant issues.

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UNIQUENESS OF FORMULA
 The knowledgeable Rotarian is active, participates, happy,
developing, committed and never quits Rotary.
 The unique thing about the formula is that a combination of any
two or more variables in the formula enhances one’s
commitment to Rotary, which is crucial for an efficient Rotary
club.

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THANK
YOU