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Rocme 2016
The document outlines a comprehensive suite of event management software services provided by EventDrive, including tools for event planning, registrations, budgeting, and networking solutions. It emphasizes their commitment to security, customer support, and innovative technology, serving a global client base with over 10 million registrations. EventDrive offers customizable mobile app functionalities, onsite check-in solutions, and data analytics for real-time audience tracking.
Rocme 2016
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- 3. Our core services ServicesSoftware Partners Internal ! eventsupport
- 4. Single event services BeforeDuring After MOBILE APP GUEST LIST FLOOR PLANS SESSION VOTING Q&ASPONSOR ADVERTISING POST EVENT SURVEYMESSAGING SURVEYS CONSULTING ROI GOALSETTING TARGETING COPYWRITING WEBDESIGN PLANNING PRODUCTION LOGISTICS DATA ANALYTICS ROI REPORTING NO SHOW FOLLOW UP POST EVENT SURVEY MEDIA UPLOADSPROJECT MANAGEMENT ONSITE PAYMENTS HOSPITALITY TEAMS TRANSFERTS SOCIAL FEEDS EVENT WEBSITES REGISTRATIONS REPORTINGSEATING PLANS TICKETING ABSTRACTS MAILINGS NETWORKING LIVE BADGING SESSION SCANNING TRACK & TRACE CAR SCANNING TESTDRIVE BOOKING DIGITAL SIGNAGE INFO KIOSKS GIFTBAGS SOCIAL FEEDSREPORTING BOOTH SCANNING CLOAKROOM PARKING
- 5. Multi event services Marketing Sales HR Training CROSSEVENT REPORTING ROI MEASURING BUDGET ALLOCATION BUSINESS INTEGRATION BUSINESS INTELLIGENCE EVENT STRATEGY OUTSOURCING VENUE SOURCING CUSTOM DEVELOPMENT TECHNICAL LOGISTICS EVENT CALENDARS DATA ANALYTICS
- 6. © EventDrive 2012 6 !eventsupport
- 7. 7 Your personal accountmanager • Single Point Of Contact • Needs analysis • Proposal • Project management • Time sheets • Onsite production • Reporting • Evaluation forms • Debriefing • Invoicing ! eventsupport
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- 9. 9 • Best-in-class event management software since 2008 • 1000+ customers, 100k+ events, 10M+ registrations •15 intuitive modules, multilingual, multicurrency • Constant innovation with our clients • 90+% customer retention Growth Customer service InnovationBest event software 2013 A software with event DNA
- 10. 10 • Running thousands events around the globe • In-house 24/7, 365 support by event and software experts •HQ in USA, offices in Europe, APAC and Middle east • Sales team and partners around the world • Core development in USA and UK A global company we are bringing closer
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- 12. 12 Packages - Justwhat you need
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- 14. 14 Online event registrations • Supports any look/feel • Fully customizable workflow •Multilingual/multiple currencies • Housing & travel management • Badging with Bar & QR codes • Payment collection • Custom reporting • Integrations & API Event website made easy • All event content, info • Highly customizable • Easy set-up (built for non-techs) • Integration with etouches modules • Automatic updates • 30+ languages supported Create and distribute emails • Promote your event • Send registration links • No design experience needed • Create & upload mailing lists • Personalization via merge fields • View recipient behavior / reports • Manage Unsubscribes • Track trends pre-event • Post-event quality checks • Create custom questions • Graphics stats output Create and distribute Customized surveys Package - The event essentials
- 15. 15 Real time event budget • Create budget for approval • Links to eReg •Track spending per vendor • Cross-event reporting • Gain control and insight into expenses & revenue Event project Management tool • Assign tasks & ownership • Monitor Progress • Send alerts, reminders • Make tasks conditional • Develop & clone event timelines • Filter your view to see tasks across all events • Internal collaboration tool • Virtual whiteboard • Idea exchange among teams • Easy communication among remote staffers • Keeps everyone on the same page Collaborative event master plan • Allocate equipment, AV • Specify room setup, seating plan • Create specific reports • Drag and drop room changes • Provides specifications sent to the venue Allocate sessions to meeting rooms The most complete suit
- 16. 16 Matchmaking and event networking • Matchmaking and networking • 1-to-1 or 1-to-many meetings •Pre-event, onsite & post-event Enhances attendee productivity • Extends the event experience and drives ROI • Summary reporting • Easily create booth layout • Online booth purchase • Upsell with logos • Online exhibitor floor plan auto- sync with website • Exhibitor listing Create interactive floor plans • Drag & drop feature • Banquets, galas dinner • Create seating assignments rules • Design tabletop and room layout Event seating planning tool The most complete suit
- 17. 17 Find the right venue • Over 74,000 hotels & venues worldwide • Generate RFP's to be sent •Interact with selected vendors & venues • Manage from initial contact to signed contract Manage content submissions • For abstract, awards, white paper, content workflow • Communicate with submitters/ speakers • Configurable review process • Automated transfer to agendas & webpages A la carte add-ons • Build your own web App with an easy- to-use interface • Integrated with etouches modules • Unlimited custom content videos, images • Works on all smartphones Tapcrowd
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- 19. 19 https://www.etouches.com/ehome/etouches/videotour/ https://www.etouches.com/ehome/etouches/product-updates/ https://www.etouches.com/ehome/etouches/api/ https://www.etouches.com/ehome/etouches/newsletter/ https://www.etouches.com/ehome/etouches/integrations/ https://www.etouches.com/ehome/etouches/partners/ Video Tour IntegrationsAPI Platform monthly update newsletter Partners Useful links
- 20. © EventDrive 2012 MobileApp 20
- 21. 21 An online platformthat allows anyone to create and maintain professional native mobile apps for all popular platforms. Backend platform
- 22. 22 1 Select aFlavor 2 Activate Modules 3 Add Content 4 Submission time! 3 easy steps
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- 25. 25 General Info List importantinformation regarding your event. From opening hours & event location to ticketing information. Attendees Allow attendees to easily network which their peers. Efficient networking has finally arrived! News Keep your audience up-to-date with the latest event news. Conference Bag Visitors can tag content they would like to take with them e.g. product brochures from a certain exhibitor. Session & Speaker Rating Request ratings from attendees after sessions and speaking slots. Exhibitor Catalog The exhibitor catalog is a list which offers detailed information on each exhibitor. Personal Agenda Your audience will love creating their own schedule filled with the sessions they want to attend. Interactive Floorplan Easily guide visitors the way with a multi-level interactive floorplan including indoor navigation. Note taking & slide sharing Allow attendees to take notes in the app Speakers can share slides live during presentations Ad Banners Integrated ad banners offer extra visibility for your sponsors. Sessions & Speakers A list with sessions and detailed speaker information which can be divided into tracks and rooms. Push Notifications Send last-minute event information to all users of the app. Enable your partners to send sponsored messages. Sponsors List of your event partners with detailed information. Live Q&A & Polls Voting for attendees with live displaying of results, and asking questions to speakers (with moderation) Messaging Attendees can send messages to each other to improve networking. App modules
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- 28. 28 Delegate can votelive during debates, panel discussions... Results are displayed on stage in real-time. Allow delegates to ask questions to speakers. Questions can be moderates and are then displayed on-stage using iPads for the speakers or on large screens. Live voting and Q&A
- 29. 29 Push notifications Annie, yourworkshop starts in 20 minutes in Room B. Send push notifications to delegates to alert them: “plenary session starts in 5 minutes !” Send an automatic push notification when delegates arrive at the venue (geofencing): “Welcome to the conference ! Please register at the front desk !” Send personalised push notifications: “Your flight is delayed !”
- 30. 30 Allow delegates tosend messages using “Meet Me” inside the app, to other delegates and to your help desk. Use the “speed networking” feature with badge scanning to stimulate networking during e.g. a reception. Stimulate networking
- 31. 31 + API forcustom integration with your CRM, internal database... Automatic app content synchronization: Event info Sessions Speakers Attendees Personal Agenda User accounts Exhibitors Sponsors Live synchronization
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- 34. 34 34 fielddrive is asolution to connect your event data to live event experiences
- 35. 35 35 Our API integrateswith etouches, or your CRM or you can upload data from Excel
- 36. 36 36 we connect thesedata to deliver onsite services: check-inn and badging - visitor tracing - digital signage
- 37. 37 37 badgedrive delivers 5solutions to perform onsite check-inn and live visitor badging Full size registration desks Self check in kiosksCarry - on trolleysBadgecube Tablet check inn
- 38. 38 38 crowddrive offers 5combined solutions to scan and trace visitors in your event Barcode scanning i-beaconsNFC kiosksRfid Gates m-beacons
- 39. 39 39 screendrive offers 3solutions to show content to your visitors digital signage Social wallsinteractive infokiosks
- 40. 40 40 onsite check-inn andbadging visitor tracing digital signage
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- 42. 42 Acces your dataanywhere ! • Setup data connection • Design badges • Order credits • Orders hardware • Order consumables • Get support • Get training • Share best practices
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- 46. 46 46 badgedrive delivers 5solutions to perform onsite check-inn and live visitor badging Full size registration desks Self check in kiosksCarry - on trolleysMini registration desk Tablet check inn
- 47. © EventDrive 2012 47 1.Full size badgedrive units...
- 48. 48 Register your guestswith full size badgedrive units • Plug and play • 500 guest / hour • Integrated UPS • Direct database connection • Different configurations possible • Tickets, wristband, badges.. • Digital signage included • Fully brand-able • Integrated 256 color led lighting • No DIY solution, only serviced by partner network or after training. • Pallet size transport volume. • High - end events • High volume events with fast throughput. • Fully integrated state of the art registration system with NFC, RfiD, badge printing, document printing and digital signage. Combinable as front desk or walk-trough setup. What is it? Best for Pro’s Con’s
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- 50. 50 Details full sizebadgedrive unit • Fully integrated dual registration desk - 500 badges / hour • 11”laptop • 3D barcode scanner • Evolis Primacy badge printer (standard) • 32”digital display • Programmable LED Backlight • Lanyard holder • Interconnectable as front desk or pass-trough setup • Transportation flight case • UPS battery pack
- 51. 51 • badgedrive software- drives up to 3 simultaneous printers • stand alone database with live connection to etouches API • Front and display can be personalized for event • LED color 256 DMX controlled • Optional modules: NFC, RFID, Local Server • Optional printers: • Zebra GD 420 • Epson TMC 3500 Details full size badgedrive unit
- 52. © EventDrive 2012 52 2.Badgecube
- 53. 53 Register your guestswith“Badgecube*” • Plug and play • Easy transports • Fits in car trunk • Flightcase available • Fits on table, extra bottom cube or leg-set • No integrated signage • No UPS. • DIY solution • Fast and easy check-inn and badging • 1 cube 200 = visitors / Hr • Compact DIY badge-unit • 50 x 50 x 50 cm • Do it yourself solution • Easy to transport • printer unit (2 types) + scanner + laptop with badgedrive pre-installed • Plug and play What is it? Best for Pro’s Con’s • *Available (20/12/2015)
- 54. © EventDrive 2012 54 3.Self check in kiosks
- 55. 55 Register your guestswith“Kiosk” • Great cue - buster • Less staff on peak moments • Different configurations, printers, tickets, wristbands • Brand-able customizable front • Compact transport volume • Payment units available • Setup by trained staff only • No DIY solution • Self check in in combination with fixed desks. • increase volume with less staff. • Fixed settings • Multifunctional self check - in or self registration kiosk • Easy to transport • Different combinations possible What is it? Best for Pro’s Con’s
- 56. © EventDrive 2012 56 4.Carry-on unit
- 57. 57 Register your guestswith“Carry on” • Easy and compact • Very functional • Slower printer • Not very attractive in design. • DIY check inn for smaller groups. • In - office preprint • Up to 100 guest / hour. • Combined with preprinted badges and unit for last minute changes. • Cabin size - carry-on badge kit with compact badge printer. • Includes laptop with badgedrive software. • 2 D barcode scanner • Compact badge printer. What is it? Best for Pro’s Con’s
- 58. © EventDrive 2012 58 5.tablet check-inn
- 59. 59 Register your guestswith“Badgedrive tablet” • Very easy to transports • Connection to badgedrive and live database. • Bluetooth printer connections • No Android and IOS version available … (yet) ;-) • Check in without badge printing • Check in with label printers • Cue busting • Anywhere check-inn • Tablet guest list check-inn for windows based surface devices. What is it? Best for Pro’s Con’s
- 60. © EventDrive 2012 60 Overviewbadging solutions
- 61. 61 Comparison table DIY Guest/ Hr / Unit Badgeprint / Labelprint Size Weight Full size registration desk N 500 B 120 x 80 x 90 90 kg Badgecube Y 250 B 50 x 50 x 50 25 kg Kiosk N 250 B 120 x 50 x 50 40 kg Carry on Y 150 B 60 x 40 x 40 12 kg Tablet Y 150 L 20 x 15 x 5 1 kg
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- 63. Consumables 63 63 Credit card badgewith bio clip Credit card badge with metal clip Badge pouch color Badgetrays Badge pouch nylon IBTM World - 16 - 19 november 2015 Danny Stevens CEO danny@rocme.eu Full color butterfly badges Badgetypes
- 64. Printer units 64 64 Evolis Zenius •Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 150 registrations / Hr • Standard in fastbadge case • Used for visitor badging up to 150 visitors / desk Evolis Primacy • Credit card size printer • B/W live print • Full color preprint • Thermo transfert ribbons • 250 registrations / Hr • Standard in badgedrive unit • Used for visitor badging up to 250 visitors / desk Epson TMC 3500 • Thermal transfer cartridges • Full color live print • 250 registrations / Hr • Optional in badgedrive unit • Used for visitor badging up to 250 visitors / desk, tickets printing, personalized programs full color… Printer units
- 65. Printer units 65 65 Zebra 430GD • Ticket and wristband printer • Thermal B/W • 250 registrations / Hr • optional in badgedrive unit • Used for tickets, wristband. Evolis Quantum • Credit card size printer • Thermo transfert ribbons • 1000 Badges / Hr • Used for full color badge preprinting • (currently 1 used available) Evolis Securion • Credit card size printer • Thermo transfert ribbons • 150 registrations / Hr • Used for high security ID Printer units
- 66. © EventDrive 2012 66 Badgedrivesoftware
- 67. 67 and you caneven continue if internet and power are down. with badgedrive all data are synchronized...
- 68. 68 Flexible settings totrim the needs of your event
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- 70. 70 70 crowddrive offers 5combined solutions to scan and trace visitors in your event Barcode scanning i-beaconsNFC kiosksRfid Gates m-beacons
- 71. © EventDrive 2012 71 Crowddriveplatform
- 72. 72 Trace your audiencein real time with crowddrive Visitors receives can be traced identified or anonimously by 5 different and combined technologies. This gives you a real time in sight in visitor behaviour and the full detail customer journey. How it works Best for Pro’s Con’s • Combination of technologies results in highly reliable reporting. • Easy setup for beacons or barcode scanning in the same platform. • Technical level for complex setup of RfiD, NFC, .. • From simple workshop scanning to full size real time visitor tracing
- 73. 73 combination of NFC/ RFid badge and bluetooth… Real time visitor analytics
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- 75. 75 Detailed drill-downs per perzone / visitor …
- 76. 76 get live presencemap for each zone…
- 77. 77 get live presencemap for each session…
- 78. 78 get live presencemap for each session…
- 79. © EventDrive 2012 79 1.Barcode scanning
- 80. 80 Trace your audiencebehaviour by barcode scanning and data collectors... • Easy tracing • Low cost • Reliable • No live data • Labour intensive • Slow trough flow • Workshops • Exhibitor boots Visitors receives a badge or wristband with a barcode. The barcodes are scanned by the staff with data collectors or bluetooth / wifi / 3G scanners for live presence reporting - Workshops can be scanned IN / OUT for correct certification. How it works Best for Pro’s Con’s
- 81. © EventDrive 2012 81 2.Rfid scanning
- 82. 82 Trace your audiencewith Rifd gates • Fast throughput • Live data • Difficult setup • 95% reliable • Encodes badges • Crowdsourcing • Volume reporting • Permanent setup each visitor receives an RfID Enabled wristband or badge, we setup a range of gates and antenna’s in the event and we can trace the whereabouts of each visitor. How it works Best for Pro’s Con’s
- 83. © EventDrive 2012 83 3.NFC scanning
- 84. 84 Trace your audiencewith NFC and payments • Fast throughput • Live data • 100 % Reliable • Easy setup • Encodes badges • More expensive • Workshop scanning • Acces control • Payments • Info kiosks each visitor receives NFC wristband or NFC enabled badge. By touching information points or payment terminals we can detect the whereabouts in the event. How it works Best for Pro’s Con’s
- 85. © EventDrive 2012 85 4.i beacons
- 86. 86 Trace your audiencewith i-beacons • Live data • Simple hardware • Bluetooth needs to be switched on • Low reliability • App download • Crowd control • Push messages • Benchmarking visitors witch on their smartphone and download the crowddrive or tapcrowd app and log in. The identifier of the smartphone is detected by the i- beacons setup around the event and presence and duration is reported to the server. How it works Best for Pro’s Con’s
- 87. © EventDrive 2012 87 5.m beacons
- 88. 88 Trace your audiencewith m-beacons • New technology • Live data • Simple hardware • Easy setup • High cost / visitor • Battery life = 6 months • Networking • Live radar • Knowledge base • Dietary requirements each visitor receives a mobile beacon that is linked to his profile on the crowddrive server. Other visitors or a selected group can see all profile data of the people around them by radar function. How it works Best for Pro’s Con’s
- 89. © EventDrive 2012 89 Overviewtracing solutions
- 90. 90 Comparison table Reliability Setup Manual/ Automatic Size Weight Barcode 95% Easy M 5 x 7 cm 10 g Rfid 90% Difficult A 120 x 50 x 6 8 kg NFC 99% Medium M 60 x 60 x 6 12 kg i-beacon 25% Easy A 10 x 5 x 6 50 g m-beacon 95% Easy A 2 x 2 x 0,4 5 g Q: But then what is the best solution? A: Setup different measuring solutions with combined technologies and depending on the objectives and reporting them in the same platform.
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- 92. Options 92 92 m beacons NFCreader Opticon 3D Workshop scanners 3D Barcode scanners Acces and workshop units Bluetooth / USB 3D scanners Scanners
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- 94. 94 94 screendrive offers 3solutions to show content to your visitors digital signage Social wallsinteractive infokiosks
- 95. © EventDrive 2012 95 1.Digital signage
- 96. 96 Inform your audiencewith passive screens • Low cost • Easy setup • Plug and play • central managed + -• Wifi dependent • Non interactive Best for • workshop info • Visitor info • Social wall How it works Best for Pro’s Con’s Visitors can consult event information, posters and social feeds. These displays are passive and are non touch.
- 97. © EventDrive 2012 97 2.Interactive kiosk
- 98. 98 Inform your audiencewith interactive kiosk • Live data • Easy setup • stand alone • Plug and play • central managed • Live engagement + -• Wifi dependent Best for• Personal information • Workshop info • Floorplans • e-posters How it works Best for Pro’s Con’s Visitors can find their personal information, program and documentations on interactive touch kiosks in the event. NFC enabled badges or m-beacons connect the visitor to his profile.
- 99. © EventDrive 2012 99 3.Social wall
- 100. 100 Connect your audiencewith social walls • Live data • 1 central social point • Live engagement + -• Complex Technical setup Best for • Social media engagement • Collaboration • Gamification How it works Best for Pro’s Con’s Visitors can all social media in one area with interactive setup, live feeds en top engagement level. This feature is fully scaled to the needs of each customer.
- 101. Rocme managed over3000 events in Benelux with 1.200.000 registrations 101
- 102. © EventDrive 2012 Mechelsesteenweg303 2830 Brussels North - Willebroek Belgium www.rocme.eu www.fielddrive.eu info@rocme.eu 102
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