The document discusses the standardization of business practices and lookups for the ROMAN II asset management system in Western Australia. It provides background on the previous Roman system and development of the new ROMAN II system. Key aspects summarized include developing standards while leveraging existing processes, implementing the new RAMM software with considerations for urban vs. rural users, documenting standards on a new website, and establishing a user group to guide future improvements and asset data standardization.

1. Standardising Business Practices & Lookups
The ROMAN II Experience
Freddy Salvador
ARRB Group Ltd
22 March 2012

2. Overview
1. ROMAN II Background
2. Development Phase
3. Systems Implementation
4. Documentation of Standards
5. Establishment of User Group
6. What is next?

3. ROMAN II Project Background
 WA Roman System - Access DB
- 20yrs old
- Unmaintained in last 5 years
- no real ownership, hence lack of use
- lack of support material
 WALGA - Identified needs
- Managed tender process
 Tender process identified RAMM as best replacement tool
 It includes Software and Processes

4. Development Phase
Make most of existing, improve some, and add new tools and
processes
RAMM - Only ONE version of the software exists – RSL worked
heavily on using the best of both worlds.

5. System Implementation
 Challenges
Urban/Rural differences/resources
 Database Translations
Template DB created to cater for default values
Standard lookup tables and locking some
 Rollout Process
DB Naming Convention (live vs. test)
 Training
Basic Training
Levels of understanding/education/background

6. Documentation of Standards
 ROMAN II Website (roman2.com.au)
Central place (documentation, forums, ticketing system,
support, etc.)
 Operational Rules Document
Network setup guidelines
Lookup table contents
 Guidelines documents
Condition rating manual
Training material

7. Establishment of User Group
 Who is in?
Committee (LG Users, Consultants, RII and WALGA)
All users get invited
 Tasks
Agree recommended future improvements
Manage asset lookups including processes
 Identify/Prioritise field trials
New tools, processes, ideas.
 UDT standardization
Identification and implementation

8. What is Next?
 Better communication with RSL
Bug resolution
Future improvements
 Link to New Zealand
RIMS?
 Link to Australian Eastern States
IPWEA, NAMS

9. Questions?