The document differentiates between resource capacity planning and resource planning, highlighting that capacity planning focuses on assessing whether sufficient resources with the necessary skills are available for projects, while resource planning involves assigning those resources based on their availability. It outlines key questions addressed by both planning types, emphasizing their strategic and operational implications. The document concludes by noting that both planning processes work together to prioritize and manage project resources effectively.

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Resource capacity planning
vs. resource planning

2. Resource capacity planning vs. resource planning
Capacity planning Determines if you have sufficient resources with the right skills to get your projects done.
Resource planning The process of assigning resources to projects based on availability and skill.

3. 1. Can your organization take on additional work?
2. Do you have the necessary resources to complete your committed work?
Capacity planning answers three basic questions
3. Do you need to change things around?

4. 1. Who should be allocated to each project?
2. When should they be allocated?
Resource planning answers three basic questions
3. How much work can they be allocated?

5. Resource capacity planning and resource planning key differences
Capacity planning Resource planning
Assessing required level of resources Allocating resources to projects
Strategic Operational
Plan at skill / team level Plan at named / actual resource level
Long range planning Shorter range planning

6. Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Team A
Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Team B
Team A
Team B
Team C
Team A
Team A
Team B
Team C
Team and
Skill Capacity
Project Blue
Project Red
Project Green

7. Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Resource A
Project Blue
Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Jan Feb Mar Apr May Jun
e
July Aug Sept Oct Nov Dec
Resource B
Resource C
Resource A
Resource B
Resource C
Resource
Capacity

8. Months
Now Future
Resource Plan
Capacity Plan
Weeks

9. Resource planning and capacity planning work together
Prioritise and
select projects
Capacity plan Resource plan
Project
Backlog
Project plan /
schedule work

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