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![Phase one Data collection process Eight students hired to assist Schools with data collection, three remain in post Continued student assistance until 31 st July, 2010 Kelly Ann Coulter & Bradley Maxwell [email_address] [email_address] Medway Campus Sarah Griffiths Repository Administrator [email_address] Greenwich Campus Stephen Acolatse [email_address] Avery Hill Campus](https://image.slidesharecdn.com/repositoryroadshowslidesmay2010finalv2003sg-100520054509-phpapp02/85/Repository-roadshow-slides_may2010__final_v2003_sg-7-320.jpg)
![Repository team GALA contacts Repository Manager: Nadine Edwards [email_address] Ext: 9781 Repository Administrator: Sarah Griffiths [email_address] GALA website: gre.ac.uk/gala GALA email address: [email_address]](https://image.slidesharecdn.com/repositoryroadshowslidesmay2010finalv2003sg-100520054509-phpapp02/85/Repository-roadshow-slides_may2010__final_v2003_sg-15-320.jpg)
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Repository roadshow slides_may2010__final_v2003_sg
- 1. University of GreenwichDigital Research Repository: Greenwich Academic Literature Archive (GALA) – a joint GRE & ILS initiative
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- 3. What is arepository? A digital repository is a collection of online materials that are managed, maintained and preserved in a central location GALA consists of research outputs published research journal papers, articles, conference papers But may include other research artefacts that assist with dissemination in the public domain
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- 6. Goals and objecti ves Create and maintain a centralised digital research repository to promote the research activities of our staff Populate the repository with research outputs from 2007-2009 in t he first instance, followed by retrospective data At the same time adding the very latest research appearing in 2010
- 7. Phase one Datacollection process Eight students hired to assist Schools with data collection, three remain in post Continued student assistance until 31 st July, 2010 Kelly Ann Coulter & Bradley Maxwell [email_address] [email_address] Medway Campus Sarah Griffiths Repository Administrator [email_address] Greenwich Campus Stephen Acolatse [email_address] Avery Hill Campus
- 8. Phase one Datacollection process Locate research outputs from 2007-08 & 2008-09 via Web of Knowledge & Schools Locate other research outputs Manually create references in Endnote Web where required for populating the repository with references and full text documents
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- 10. Phase two Populatingthe repository Metadata and copyright checks Material collected from Schools then proceeds to checking of reference metadata publisher compliance SHERPA/RoMEO Authors are encouraged to retain the copyright to their publications where possible
- 11. Phase two Progress on the repository to date Over 1,600 items are now stored in the repository Consisting of ‘Live’ items, visible both internally and externally, and items still 'Under Review' Diverse range of missing information needed to make the record live, these include keywords, abstracts and full references version of paper (post-print vs. publisher’s final) conference details and location peer review status
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- 13. Key objectives Goingforward to be a full text repository Academic staff to self-deposit research – ensuring a complete and accurate record of individual research outputs Depositing to be seamless with the functionality of single sign-on and access driven through the University’s Portal
- 14. External visibility EPrintsarchives are indexed by standard search engines Twitter page: http:// twitter.com/GALAeprints followers are able to sign up to the latest additions RSS links are available on most pages with functionality to embed feeds into websites, blogs and wikis GALA is registered with directories of repositories such as OpenDOAR ( www.opendoar.org ), ROAR ( www.roar.eprints.org )
- 15. Repository team GALA contacts Repository Manager: Nadine Edwards [email_address] Ext: 9781 Repository Administrator: Sarah Griffiths [email_address] GALA website: gre.ac.uk/gala GALA email address: [email_address]
Editor's Notes
- #3 I am pleased to present our repository! – named the Greenwich Academic Literature Archive GALA can be located at gre.ac.uk/gala and on 2 tabs on the Research and Library & IT tabs located on the University’s portal. GALA is built using Eprints which is an open source package developed by the University of Southampton in 2000 and is used by over 50 UK HE institutions and widely across the world.
- #4 Institutional repositories are collections of research artefacts that are managed, maintained and preserved in a central location. The outputs currently held within our repository differ amongst Schools as you would expect. Science, technology disciplines produce more journal and conference papers in comparison to the social science disciplines such as Law or creative research areas. Our repository has a diverse range of material that a repository is able to store such as academic papers, conference proceedings to audio and video; plays, art and music; as well as images and datasets.
- #5 Why did our institution feel that implementation of a repository was so important? Why the need for a repository? Here we see a very general overview to the research process. Here we see Identification/investigation of new knowledge – the platform of activity Carry out the research and conclude by justification of your research & now more importantly we are required to demonstrate the impact of that piece of research. Dissemination is the final stage in the process that in some instance may result in further work and therefore entering into the cycle again. This diagram illustrates that promotion through publications or outputs is an essential aspect to the career of a researcher and more importantly the engagement of intellectual exchange. A major contributor to recognition for a researcher is achieved through the material produced, whether it be published papers, plays, designs.
- #6 Outer: The repository is vital to support the engagement of research & scholarly communication. Middle: As a publicly funded institution providing open access to our research activities is equally important to advocacy. Inner: Research Funding Process shows a very generic workflow from applying – to obtaining funds – to the dissemination. ALL 3 steps are include validation by assessors. When applying for funding increasingly you are required to present evidence past expertise – of which your track record, ie. outputs is one measure.
- #7 The main drivers for this initiative are twofold; University aims to collectively centralise much of its research outputs to be accessed internally - therefore assists with eliminating individual submissions to Schools and centrally - in the assessment of proposals to internal research funding rounds To showcase the research outputs of Greenwich externally, which in turn would assist with maximising citation rates potential collaborations comply with funders’ mandates to make sponsored research visible and accessible via open access to the wider research community Increase the research expertise, reputation and competitiveness of Greenwich Intangibly creates an individual research profile The primary means of collecting and validating the research data for University’s submission to the Research Excellence Framework, and will now advocate The project commenced with the identification of outputs between 2007 – 2009 as this information was not centrally collected – within the Annual Research Planning Documents as required in previous years. 2007-09 would be included consensus period for the REF.
- #8 To facilitate this, in July 2009, GRE commenced the first phase of this project to collate institutional outputs produced between 2007 - 2009, by research staff. The hiring of assistance enabled the 1-2-1 contract with authors as we understood that there may not be sufficient time for academics to copy/scan material and forward to ILS for logging. Currently we have 3 contacts, 1 per campus for any on going support with collecting and scanning of outputs where required. Note that the 3 students wil only be available to you until the end of July, thereafter our Repository Administrator will be the main point of daily contact for all staff.
- #9 The first phase of this project will be the collection of publications data for the last two years 2007/8 – 2008/9 as this information was not centrally captured elsewhere in the University. This information will provide the ‘metadata’ required for populating the Research Repository: Greenwich Academic Literature Archive Second – WoS searches provided baseline data for the science, technology & Engineering disciplines using UoG as a search key Students would collect any other material presents – most of you were informed of this process via email through your DRE’s. Third – Each student then manually entered the references into a ‘holding’ store – EndNote Wed until our repository was developed and ready to use.
- #10 In February a survey of material received showed that over 550 journal articles were collected by students ready for uploading into the repository. Sarah to provide a chart of output types in the repository??
- #11 Permissions lie with the creator It may be possible to negotiate with smaller publishers prior to signing the copyright transfer agreement Some funders require funded research to be published in open access journals or subject repositories such as PubMed Central IEEE allows published version of articles to be deposited In repositories they are one of the few major publishers to do so Nature Open access – developing world
- #12 Under review items are only displayed to editors ILS may be contacting you to supply missing information or to provide the post-print hard copy to us We would like you to look at your author browse page and contact us if Items you have provided details for during the publications collection exercise are not visible in the live repository b) Items contain incorrect information c) You would like us to use a different version of your name in GALA. We aim to keep names consistent rather than listing variations of author names We would also like you to provide the funder information and project information for the items as this would greatly assist both with preparation for the REF and with funder mandates requirements. Funders will be auditing repositories as a way of checking that open access requirements have been met
- #13 We will work backwards to retrospectively populate the repository starting with 2007-08 – 2008-09 data. This is an example of the workflow. The formats for importing into EPrints are XML, PubMed ID, PubMed XML, BibTeX and DOI via CrossRef which is why the discussions with the Schools are vital as we need to find out in what formats their research output information is held and convert the data where necessary.
- #14 Soon we will be arranging training workshops to support the self submission process in addition to assisting local level staff members to assist with this process. A list of those staff members will be on the GALA website. Training sessions will also be offered as part of the Staff Development Programme and can be requested by staff as and when needed When logging in to the repository please use your computer username e.g. gh84
- #15 repository aggregating services to ensure external visibility and increase usage.