The document provides guidelines for writing effective reports in various situations. It states that a report can be written for a newspaper or magazine to describe an event, whether planned or unplanned. It then lists the essential elements of writing a good report, such as using the appropriate tense and language, providing a clear and logical description of events, and including key identifying information like the date, location, and reporter's name. Various types of events that may require reports are described, such as accidents, cultural or sports activities, competitions, workshops, and field trips, along with the important details that should be covered in each type of report.

1. REPORT WRITING

2. A REPORT CAN BE WRITTEN FOR A NEWSPAPER OR
A MAGAZINE. IN A REPORT AN EVENT, WHICH CAN
BE A PLANNED ONE, AN ACCIDENT OR A NATURAL
CALAMITY, IS REPORTED.

3. REPORT
Unforeseen
(Unplanned)
Foreseen
(Planned)
- Accident
- Building
collapse
- Fire in a
shop
- Terrorist
attack
- Robbery
1. Classification of report -

4. 2. School based activities
4. Factual description on any object, place or person.
3. Social organization and its activities.
5. Process writing.

5. ESSENTIALS OF WRITING REPORT -
 Appropriate form of language.
 Past passive and past tense should be used while
writing.
 Logical development of ideas.
 Factual description and process writing should be in
present tense.
 Report should be brief and clear.
 It should have a title,date,place of origin,time and name
of the reporter.

6. GUIDELINES FOR WRITING AN EFFECTIVE
REPORT.
 Give a suitable attention heading (preferably in passive
voice)
 Under the heading write the reporter’s name/Designation
 Write the date and name of the city if you are writing the
report for a newspaper. Begin with – when , what
happened , where
 Next give details of the event. Also quote a statement
made by any witness.
 Conclude with the reaction of the
people/victims/spectators/officials-whichever is
appropriate.

7. NOTE
Remember to use the correct tense. For an event that is already over, use
the past/past perfect tense. For an event which is still continuing use the
present continuous tense. For situations expected in the future use the
future tense.

8. VALUE POINTS OF REPORTS

9. A) ACCIDENT/CALAMITY/DISEASE
OUTBREAK/ROBBERY -
 Catchy headlines-expansion of headlines in the first
sentence itself is highlighting what/when/where.
 Give reasons, if any.
 Details in brief.
 Eyewitness account.
 Casualties damage etc. (if any)
 Action taken, relief measures. (if any)
 Conclusion/Comments.

10. B) CULTURAL/SPORTS EVENTS -
 Occasion/organization/sponser etc.
 Date,venue,time.
 Chief guest/special invitees.
 Objectives and main highlights of the programme.
 Prize distribution.
 Message by the chief guest.
 Vote of thanks.
 Over all response.

11. C) COMPETITIONS
 Occasion/organizer/sponser.
 Date , Venue, time.
 Name of the competition level , topic etc.
 Participations.
 Inaugural ceremony/welcome.
 Chief Guest, judge etc.
 Highlights related to performances, result etc.
 Prize distribution.
 Special remarks, if any.
 Vote of thanks.

12. D) WORKSHOP/SEMINAR/TALK
 What, by whom, For whom.
 Date, Venue, Duration.
 Guest speaker, panel of experts.
 Chief Guest, invitees.
 Activities undertaken.
 Aids used - audio-visual, charts, documentary, films etc.
 Literary or field activities, if any.
 Interactive session including question – answers.
 Experts comments.
 Over all effect.

13. E) RALLY/CAMPAIGN
 What/by whom.
 Duration/Venue, Places covered.
 Objectives/motto
 Activities undertaken.
 Any display/educational material used. e.g.
Placard, Banner, Pamphlet etc.
 Over all success.

14. F) CAMP/VISIT/EXHIBITION -
 Place, destination
 Organizer, sponser (if any)
 Duration, date etc.
 No. of persons/visitors etc.
 Description –
a) Theme of exhibition, type –
b) Places of sight seeing, food, scenic beauty
etc.
c) Purpose of nature of camp, activities.
 Over all your own response.