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Repair, Replace, or Upgrade?
   How to make the right choice
     An Introduction to Asset Lifecycle Model
     for Total Cost of Ownership Management

                                Presented by:
                                       Garry Brinton
                                       Josh Millman
www.facplan.com
How much does it cost?




                  $1.00   $3.50

www.facplan.com
When does it cost $1.00, or $3.50?

                  Just after you buy it,
                  before you use it!




www.facplan.com
What do you do when your car
 needs major repairs?

 Repair …                 Go ahead and fix it
 Replace …             Find a similar used car
 Upgrade …        Buy a new (and fancier) car




www.facplan.com
How do you shop for a car?

        •Dealership visits
        •On line research
        •Advice from your friendly garage
        •Consumer Reports, Car and
        Driver, other magazines




www.facplan.com
How do you compare prices for
 a car?

         •Initial price
         •Trade in for your clunker
         •Cost of ownership




www.facplan.com
Research by Consumer Reports
 Where does the money go?




                  Ownership costs break down over five
                  years, based on their study of more
                  than 300 vehicles.


www.facplan.com
Cost of ownership comparison

          “A Toyota Highlander can cost
          you $3,000 more to purchase
          than a Ford Explorer V6, but
          owning the Ford after five years
          can cost $6,750 more.”

                                   Consumer Reports,
                                   August 2008
www.facplan.com
Looking to buy a car?

 Edmunds True Cost to Own® (TCO)
 pricing system

          http://www.edmunds.com/tco.html




www.facplan.com
What about measuring and
 managing a facility’s useful life?
        •Terminology
        •Processes and practices
        •Metrics and/or cost models
        •Resources and skills




www.facplan.com
Are you asking?
                      Do I
                  continue to
                   repair, or
                    should I
                    replace?
 Should we
  move to
better office
                     What
  space?
                  information
                  do I need to
                   make the
                      right
                   decision?


www.facplan.com
Asset Lifecycle Model




                         Source: IFMA publication
www.facplan.com
The BIG Picture




           Contact Garry Brinton for the spreadsheet
              gbrinton@facplan.com
              717-221-9700 x 122



www.facplan.com
What are the issues?

What data do you need?

How do you structure the analysis?




www.facplan.com
Resources:




www.facplan.com   … and your own data
Total Cost Of Ownership (TCO)
 by facility lifecycle component

         •Space Management
         •Project Delivery Management
         •Operations Management
         •Capital Asset Management




www.facplan.com
Asset Lifecycle Model


                  Space Management




www.facplan.com
Space Management

 Space Planning and Utilization
   •TCO per square foot
   •Churn rate (# of moves/# of occupants per
   year)
   •Utilization rate (Occupied space/Usable
   area)



www.facplan.com
Space Management

 Programming
   •Adaptation Index
      •Program or mission based condition
      •Program requirements/Replacement
      value
   •Uptime - Amount of time suitable for the
   program(s) served


www.facplan.com
Asset Lifecycle Model



                  Project
                  Delivery




www.facplan.com
Project Delivery

 Design and Construction
   •Cost estimating
   •Delivery speed
   •Project delivery




www.facplan.com
Asset Lifecycle Model




                  Operations
                  Management




www.facplan.com
Operations Management

 Operations
   •Operating cost/SF
   •Energy usage
   •Replacement value index




www.facplan.com
Operations Management

 Planned and Unplanned Maintenance
    •PM cost/SF
    •Emergency or unplanned maintenance
    costs




www.facplan.com
Asset Lifecycle Model



                  Capital Asset
                  Management




www.facplan.com
Capital Asset Management

 Retrofits/Upgrades, Improvements, and
 Replacements
   •Facility Condition Index
   •Deferred maintenance
   •Capital renewal
   •Current replacement value



www.facplan.com
Example of TCO Analysis

 Need new 25,000 SF office space. Do you…

 •Repair – Renovate existing space, with hard
      walled offices and cube farm
 •Replace – Move to new vanilla space, with
      same office features, lower rent
 •Upgrade – Move to vanilla space, with new
      flexible office furniture and components
                         Contact Garry Brinton for
www.facplan.com
                         spreadsheet link
Comparisons

 25,000 SF new office space (TCO), over a ten
 year period
         Repair          $7,610,000
         Replace         $7,040,000
         Upgrade         $6,900,000
                   …..and there are intangibles
                      (productivity, downtime,
                           attractiveness, etc.)
www.facplan.com
Summary
 Total Cost of Ownership
    •First costs + lifecycle operating costs

 Lifecycle Operating Costs
     •Space management
     •Project delivery
     •Operations management
     •Capital asset management

 Repair, Replace, or Upgrade scenarios
www.facplan.com
Questions?

     For more information:

         717-221-9700

         Garry Brinton (x 122)
             gbrinton@facplan.com
         Josh Millman (x 123)
             jmillman@facplan.com


www.facplan.com

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Repair, Replace, or Upgrade

  • 1. Repair, Replace, or Upgrade? How to make the right choice An Introduction to Asset Lifecycle Model for Total Cost of Ownership Management Presented by: Garry Brinton Josh Millman www.facplan.com
  • 2. How much does it cost? $1.00 $3.50 www.facplan.com
  • 3. When does it cost $1.00, or $3.50? Just after you buy it, before you use it! www.facplan.com
  • 4. What do you do when your car needs major repairs? Repair … Go ahead and fix it Replace … Find a similar used car Upgrade … Buy a new (and fancier) car www.facplan.com
  • 5. How do you shop for a car? •Dealership visits •On line research •Advice from your friendly garage •Consumer Reports, Car and Driver, other magazines www.facplan.com
  • 6. How do you compare prices for a car? •Initial price •Trade in for your clunker •Cost of ownership www.facplan.com
  • 7. Research by Consumer Reports Where does the money go? Ownership costs break down over five years, based on their study of more than 300 vehicles. www.facplan.com
  • 8. Cost of ownership comparison “A Toyota Highlander can cost you $3,000 more to purchase than a Ford Explorer V6, but owning the Ford after five years can cost $6,750 more.” Consumer Reports, August 2008 www.facplan.com
  • 9. Looking to buy a car? Edmunds True Cost to Own® (TCO) pricing system http://www.edmunds.com/tco.html www.facplan.com
  • 10. What about measuring and managing a facility’s useful life? •Terminology •Processes and practices •Metrics and/or cost models •Resources and skills www.facplan.com
  • 11. Are you asking? Do I continue to repair, or should I replace? Should we move to better office What space? information do I need to make the right decision? www.facplan.com
  • 12. Asset Lifecycle Model Source: IFMA publication www.facplan.com
  • 13. The BIG Picture Contact Garry Brinton for the spreadsheet gbrinton@facplan.com 717-221-9700 x 122 www.facplan.com
  • 14. What are the issues? What data do you need? How do you structure the analysis? www.facplan.com
  • 15. Resources: www.facplan.com … and your own data
  • 16. Total Cost Of Ownership (TCO) by facility lifecycle component •Space Management •Project Delivery Management •Operations Management •Capital Asset Management www.facplan.com
  • 17. Asset Lifecycle Model Space Management www.facplan.com
  • 18. Space Management Space Planning and Utilization •TCO per square foot •Churn rate (# of moves/# of occupants per year) •Utilization rate (Occupied space/Usable area) www.facplan.com
  • 19. Space Management Programming •Adaptation Index •Program or mission based condition •Program requirements/Replacement value •Uptime - Amount of time suitable for the program(s) served www.facplan.com
  • 20. Asset Lifecycle Model Project Delivery www.facplan.com
  • 21. Project Delivery Design and Construction •Cost estimating •Delivery speed •Project delivery www.facplan.com
  • 22. Asset Lifecycle Model Operations Management www.facplan.com
  • 23. Operations Management Operations •Operating cost/SF •Energy usage •Replacement value index www.facplan.com
  • 24. Operations Management Planned and Unplanned Maintenance •PM cost/SF •Emergency or unplanned maintenance costs www.facplan.com
  • 25. Asset Lifecycle Model Capital Asset Management www.facplan.com
  • 26. Capital Asset Management Retrofits/Upgrades, Improvements, and Replacements •Facility Condition Index •Deferred maintenance •Capital renewal •Current replacement value www.facplan.com
  • 27. Example of TCO Analysis Need new 25,000 SF office space. Do you… •Repair – Renovate existing space, with hard walled offices and cube farm •Replace – Move to new vanilla space, with same office features, lower rent •Upgrade – Move to vanilla space, with new flexible office furniture and components Contact Garry Brinton for www.facplan.com spreadsheet link
  • 28. Comparisons 25,000 SF new office space (TCO), over a ten year period Repair $7,610,000 Replace $7,040,000 Upgrade $6,900,000 …..and there are intangibles (productivity, downtime, attractiveness, etc.) www.facplan.com
  • 29. Summary Total Cost of Ownership •First costs + lifecycle operating costs Lifecycle Operating Costs •Space management •Project delivery •Operations management •Capital asset management Repair, Replace, or Upgrade scenarios www.facplan.com
  • 30. Questions? For more information: 717-221-9700 Garry Brinton (x 122) gbrinton@facplan.com Josh Millman (x 123) jmillman@facplan.com www.facplan.com