The document outlines the guidelines for submitting work to a competition including: - Projects can be submitted from April 1 to May 15, 2011. - There is a registration fee of 500 UAN to submit projects. Additional fees are charged based on the category and submission date. - Projects must be realized in 2010 and have permission from the customer to participate. Submissions should be in PowerPoint format up to 3 MB and include details about the event, idea, execution, results and media. Winners will receive awards and have their projects published.

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TO SUBMIT WORK
1. Projects for participation in the competition are accepted from the 1st of April 2011 to
the15th of May 2011.
2. The Participation of projects in Competition is paid
3. The price of participation amounts:
3.1. Regardless of the quantity of the submitted works, the participant pays a registration
payment at a rate of 500 UAN without VAT.
3.2. In such nominations:
Best Corporate Event
Best public or outdoor event
Best Traditional event
Best In-House event
Best children holiday
Best business event
Best exhibition
Best MICE or incentive program
Event for the brand
Best marketing strategy
Best PR-strategy
Best use of sponsorship
Best international event
650 UAN without VAT for one competitive project in one competitive nomination at giving
projects till 30.04.2011.
890 UAN without VAT for one competitive project in one competitive nomination at giving
projects till 15.05. 2011.
3.3. In such nominations:
Best use of technology
Best caterer
Best event supplier
Best productions company
Best small locations
Best medium locations
Best large locations
Best unusual locations
Best scheme of event
Best creative use of small budget
Best creative use of small budget
450 UAN without VAT for one competitive project in one competitive nomination at giving
projects till 30.04.2011.
570 UAN without VAT for one competitive project in one competitive nomination at giving
projects till 15.05. 2011.
3.4. In such nominations:
Best social event campaign
Best culture event
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Best sport event
Best education event
project are accepted free of charge.
3.5. For subscribers of magazine about the corporate event-industry and business tourism
ADnako! there is a discount of 15 %.
3.6. For participants of Ukrainian Event Awards 2010 there is a discount of 10%.
4. For participation in competition, registration of the competitive application and submitting
the project(s), the participant passes the accreditation on a site of Competition or in Award
Organizing committee.
5. For participation in Competition the projects realized during 2010 are accepted. A necessary
condition is the written presence of the recommendation-permission of the Customer of event to
project representation in the competitive program.
6. The projects that participate in competition, should be developed and realized by the
company that has presented them or be accompanied by the letter from the final organizer on the
consent of submitting the project.
7. The form of submitting works:
7.1. The project should be presented on competition in the form of presentation in a format. ррt
(Power Point). The presentation volume should not exceed 3 Mb. Use of firm symbolic of the
company-organizer of action, logos and so forth is categorically forbidden.
7.2. The description of works should contain the following obligatory blocks of the
information:
7.2.1. Slide 1:
- The name of category in which the project is submitted;
- The name of work;
- The executor (the name of agency, the company, a personal of organizers);
- Contacts (contacts of the Responsible person in agency for the operative solution of arising
questions of organizing committee of Competition and Jury).
7.2.2. Slide 2:
Introduction data:
- The customer (the name of company, product, brand, service);
- The type of event (Conference, anniversary, insentive-round etc.);
- The quantity of people who took part in the event (for a category «the Best children holiday» -
the quantity and age of children-participants);
- The place of holding the event;
- The contractors of the executor who were involved in realization of the project (technical
support, a catering, a location, multimedia filling, the producer center).
- The date of holding the event (for a category «the Best children holiday» - the date of holding
and the duration of the event)
7.2.3. Slide 3:
- The brief (the purposes and tasks of the project, economic conditions in which the project was
realized; what achievements were assumed by event).
7.2.4. Slide 4:
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- The offered decision (an idea; what was developed according to the offered tasks and the
purposes).
7.2.5. Slide 5 (it is not necessary)
The realization of the idea (the description of a planned steps of performance of the event – the
planning of works, the planned schedule in the free form).
7.2.6. Slide 6:
Complications (Specify the basic complications from the solving of which the success of event
depended (there can be one, two - no more), and the ways of their solving - perhaps, any creative
step which allowed to manage the problem)
7.2.7. Slide 7 - 8:
- The realization (description of the event how everything was happening).
7.2.7.1. Slide 9 (The information of this paragraph will not be disclosed in public):
The plan-scheme of the event with indication of points of activity and "working" zones of the
event, movement of a stream of participants on a location etc.
The detailed description of a technical equipment of the event (light, sound, a scene, multimedia
etc.)
Optional: a substantiation of use of technological elements.
7.2.8. Slide 10:
Efficiency (actual results of the event, efficiency of distribution of the budget, client’s responses,
the responses of mass-media are also desirable).
7.2.9. Slide 11:
The special features (describe distinctive features of this event, what singles out this event at the
level with other events of the same type?).
7.2.10. Slide 12:
The additional information (here you can add any other information about your project that, in
your opinion, will help Jury to estimate the project presented on their consideration on
advantage).
Slide 12а:
It is filled in only by nominees in a category « Best creative use of small budget». It is necessary
to give the provisional expenses according to various stages of event.
7.2.11. Slide 13:
Additional materials (specify the list of materials applied on the competitive project).
7.3. It is necessary to indicate the budget of the event for projects that are submitted into the
nomination « Best creative use of small budget». At the submitting into the other nominations
the indication of the budget is advisable.
7.4. Contractors and providers of services for events at the submitting of the company into a
nomination represent the information on not less, than 5 executed contracts in their field of
activity (technology, a catering etc.) during 2010, being guided by above offered scheme of the
presentation.
7.5. The form of submitting the projects for location:
7.5.1. Slide 1: The name
7.5.2. Slide 2: Traffic intersection, the availability of parking etc.
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7.5.3. Slide 3: The spaciousness (halls, a cloakroom, the record of variants of the seating of
visitors).
залы, гардероб, учет вариантов рассадки гостей). The plan of scheme of halls and subsidiary
premises, possible for use during the holding of the event.
7.5.4. Slide 4: The list of own equipment (sound, light, plasma, etc.)
7.5.5. Slide 5: The quantity of staff. Kitchen.
7.5.6. Slide 6: The brief information about the chief cook.
7.5.7. Slide 7: Additional possibilities that are given by a platform.
7.5.8. Slide 8: The appendix to the project: not less than 5 recommendations from the clients
who organised events on a location in 2010. The general number of the accepted and served
corporate orders in 2010.
7.6. There should be letters of recommendation from the Customer of this event in which the
client estimates the level of work of agency, the professionalism of its command, the aiming at
result and the use of innovative technologies in work, the ability to predict results of event, to
provide possible complications in the realization of projects etc.
7.6.1. In case of absence of letters of recommendation, the agency can give the information
about the contact person of the Customer (Surname, name, a post, telephone numbers: mobile
and work, e-mail), who was authorized to give the comment about the quality of the executed
works. The Award organizing committee will specify the necessary information on its own and
give comments to judges.
7.7. The language of the description of the project: the agency submits the presentation, the first
part of which is in Russian, and the second (identical) is in English. The nominee can co-ordinate
questions of translation with Award Organizing committee.
7.8. To the text description of the project it is attached:
7.8.1. It is necessary to give 5 photos with the high resolution (300 dpi in JPEG or EPS format,
to 10 Mb) - are obligatory;
7.8.2. Video materials in format MPEG 4 or QuickTime Movie, that last not more than 1,5
minutes, and also to give additionally a video material in HD-quality to Award Organizing
committee on CD (DVD) disk.
7.8.3. Press materials, originals or copies of publications in an original language, certificates,
thankful letters, etc., total amount no more than 5 Mb.
8. Exceeding the volume, incorrectly issued works will be automatically excluded by jury.
9. One participant of Competition can nominate unlimited quantity of projects.
10. Giving of one project into two and more nominations is considered as two and more
participating projects. One project is limited by giving in 3 (three) nominations.
11. Descriptions of projects can be used for the publication in mass-media in order to make the
industry of event service and an exchange of experience more popular. It is not allowed to use
the information concerning a slide 9 of the presentation.
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12. The participant of Competition bears full responsibility for the given information and
accompanying materials.
13. The projects that are received on Competition are not returned.
14. The Organizing committee of Competition does not return the means transfered for projects
presented on competition, in case of non-participation.
15. The sending, delivery of projects and other correspondence is realized at the expense of the
participant. The organizing committee of Competition does not bear responsibility for the
materials lost at sending.
16. In case of occurrence of technical problems with project loading on the Competition site, it
is necessary to submit the statement in Competition Organizing committee.
17. The scale and place of holding the projects presented on competition, have no value. The
jury will estimate both scale projects, and local actions with identical attention.
18. The award is awarded to authors of the most interesting works according to the decision of
Jury upon a correspondence estimation and their public protection. In each nomination the
diploma and a figurine - a gold key is handed over to winners. The Grand prix is awarded by the
majority of voices of Jury.
19. Prize winner projects will be published in magazine about the corporate event-industry and
business tourism ADnako!, on the Award site, and also are reported in a post materials about
winners in mass-media. All projects submitted to a nomination, will be published in the Award
catalogue (1/1 strip) with the appendix of video materials.
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