Here we show the steps of Recruitment process in an Organization

1. Faculty of Business Administration and Management
PATUAKHALI SCIENCE AND TECHNOLOGY UNIVERSITY
Dumki, Patuakhali-8602, Bangladesh
Phone-0441-62678-313(ext.) www.pstu.ac.bd E-mail: pstu_bd@bttb.net
2st Dec. 2014
To
Md. Zillur Rahman
Assistant Professor,
Department of Language and communication
Faculty of Business Administration and Management.
Subject: Letter of Transmittal
Dear Sir,
Here we are submitting our report on “Recruitment process in an Organization”.
Prescribed by you in your course “Business Communication and Report Writing”.
We, therefore, would like to request you to accept our report. And at last, thank you for
assigning us the report. We sincerely hope this report will live up to your expectation.
Yours truly,
Group: “D”
Level-I, Semester-II
Faculty of Business Administration and Management,
Patuakhali Science and Technology University.

2. Faculty of Business Administration and Management
PATUAKHALI SCIENCE AND TECHNOLOGY UNIVERSITY
Dumki, Patuakhali-8602, Bangladesh
Phone-0441-62678-313(ext.) www.pstu.ac.bd E-mail: pstu_bd@bttb.net
2st Dec. 2014
To
Md. Zillur Rahman
Assistant Professor,
Department of Language and communication
Faculty of Business Administration and Management.
Subject: Letter of Authorization
Dear Sir,
This is our truthful declaration that the Report on “Recruitment process in an
Organization” is not a copy of any research report or book previously made by any other
group. I also express my honest confirmation in support of the fact that the report has neither
been used before to fulfill any other course related purposes and not it will be submitted to
any other person or authority in future.
Sincerely yours
Masrur Rahman
On behalf of group “D”.

3. Group Member Details
SL.
No.
ID No. Reg.
No.
Name of Members
1. 1303062 04307 Shakil Bari Tanim
2. 1303063 04308 Nasrin Akter Nipamoni
3. 1303064 04309 Keya Akter
4. 1303065 04310 Masrur Rahman
5. 1303066 04311 Sanjay Sarkar
6. 1303067 04312 Sanjoy Kumar Mondol
7. 1303068 04313 Tanzimul Islam
8. 1303069 04314 Israt Farjana Usha
9. 1303070 04315 Sheikh SalahuddinYousuf
10. 1303081 04326 Ishrat Jahan Mitu
11. 1303082 04327 Md.Enamul Islam Shemul (Group
Captain)
12. 1303086 04331 Badrun Nahar

4. Acknowledgement
We, as everything has done by the willingness of Almighty Allah, are very grateful to Allah
for giving us hard laboring afford to accomplish this work.
Then the respectful gratitude goes to our honorable course teacher, Md. Zillur Rahman,
Assistant Professor, Department of Language and communication as he continuously
helped us by providing valuable guidelines in course of preparing of this report. Without his
great contribution it would be quite impossible for us to complete this report successfully and
in time.
We like to give thanks especially to our friends and many individuals, for their enthusiastic
encouragements and helps during the preparation of this report us by sharing ideas regarding
this subject and for their assistance in typing and proof reading this manuscript.

5. Abstract & Executive Summary:
Successful recruitment process is key components at the entry point of human resources in
any organization. Efficient recruitment strategies result in improved organizational outcomes.
The main objective of this paper is to identify general practices that organizations use to
recruit employees .The study also focus its attention to determine how the recruitment
process affect the organizational outcomes.
Origin of the Report:
Recently Education is also in the age of competition .So the procedures and standards of
teaching are upgraded by different universities and institution in our country .In respect to
that report is mandatory for every course in BBA program offered by Faculty of Business
Administration and Management, Patuakhali Science and Technology University. In this
respect our honorable course instructor has assigned us the report “Recruitment process in
an Organization”. So we have prepared this report.

6. Objective of the Report:
Every work has some distinctive objectives. We also started the preparation of this report
with some important and distinct objective to fulfill. As business executive in future, we
should need to gather knowledge about industrial management. We should not concern our
lesson only in classroom but to implement it in practically that will help us in our future life.
A clear objective helps to prepare a well-decorated report in which others take the right type
of decision. Similarly our honorable course teacher Md. Zillur Rahman gives us a report. The
main purpose of this report is to know about the Recruitment process in an Organization.
However, we try our best to get our essential information to fill the objective of the report.
As objective is the main overlooking part of a report, we set the following of object that will
likely be a reflection of our report to understand.
 To fulfill the academic requirement for the course of BBA.
 The primary objective of the study is to analyze the process of Recruitment.
 To gain a clear idea and knowledge about the Recruitment process of The Farmers
Bank Limited.
 Application of the term “Recruitment” in the different aspects.
 To know the importance of Recruitment Process.
 To identify major strengths and weaknesses of Recruitment Process in FBL.
 To recommend for the successful operation of the services offered by FBL.
 To know how the recruitment process affect the organizational outcomes.
 To find out the various recruitment sources.
 To study the employee satisfactory level with the existing recruitment policy in three
industries.
 To find the reasons for accepting the offer in the respective selected industries
 To evaluate and analyze the effectiveness of recruitment under study.

7. Methodology of the Report:
It is very much relevant that a partial job is done by following methods. As we tried to make
a rational report we have followed the proper methods to perform our job. Every study is
done on the basis of primary data and secondary data. Our presented report is related with the
primary & secondary data because for making this report we collected information from
surveyed there & internet journal and relevant books. Here the process is given below:
Analysis and interpretation of data & information
Fixation of the report topic from our course
teacher
Prepare planning to complete the report
Select the sources to collect data
Collecting data & information
Processing of data & information
Finally prepared the report

8. Limitation of the report:
Although it has been tried on the level best to make this report based on facts and complete
information available, there are some limitations that are inevitable. They are following:
 Confidentiality of information was another barrier that hindered the study.
 Sufficient records, publications were not available as per our requirement.
 Lack of sufficient skills or experience.

9. Introduction:
Recruitment process is important functions of human resource management. Technically
speaking the function of recruitment process is the selection function. It includes finding,
developing prospective employees and attracting them to apply for jobs in an organization.
Recruitment is the first stage in the process which continues with selection and ends with the
placement of candidate. Recruitment facilitates in acquiring the number and the types of
people necessary to ensure continued operations of the organizations .The purpose of
recruitment is to identify suitable man power to meet the job requirements and job
specifications. It is the most important function of personnel administration.
Description:
Mostimportant recruitment process:
 Job description
 Letter of application
 Curriculum vitae
 Letter to referee
 Letter of reference
 Testimonial from present company
 Letter of rejection to unsuitable applicants
 Invitation to interview
 Offer of employment
 Letter of acceptance
 Letter of resignation
Discussionaboutthe process:
Job description
As you can see in the illustration that the job description includes the following:
 The job title or name of the job
 The location where the job should be performed
 The name of the person to whom the jobholder should report
 The main purpose of the job in brief
 The main duties and responsibilities of the job

10. Job description
The Farmers Bank Limited
Gulshan-1, Jabber Tower, Level-13 Dhaka.
 Job Title- Cash Accountant.
 Location- Accounting Department, Head office
 Responsible to- Managing Director
 Main purpose of job- To make financial statement correctly.
MAIN DUTIES AND RESPONSIBILITIES:
1. To achieve the objective and target of the company
2. To have a good conducting manner and be courteous to customers at all times

11. Application Letter
26th July, 2014
The Manager
Gulshan-1, Jabber Tower, Level-13 Dhaka
Dear Sir,
Sub: Post of Accounting Executive.
I am interested in applying for the post as advertised in “the Daily Ittefaq” of July
15th.
My career objective is to dedicate myself in such field where innovation and
opportunity to show my creativity are available. In achieving this desire, I am
determined to offer my honesty, efficiency and sincerity up to the optimum level.
My full particulars are shown on my enclosed curriculum vitae. / I am pleased to
enclose herewith a copy of my CV for you kind consideration.
I have been employed as an Accounting officer for the last 1.5 years. I am keen to join
Farmers Bank Limited. I believe you will find my background most appropriate and
perfectly relevant to your requirements. I firmly assure you to render my services to
the best of my ability and sincerity and to the highest degree of modern
professionalism.
I shall be happy to attend an interview at any time and look forward to hearing from
you soon.
Yours faithfully
Md. Nur Islam
Enc. 1. One copy of CV
2. One copy of passport size photograph

12. CURRICULAM VITAE
Of
Md. Nur Islam
Cell Phone no: +8801920783303
Email Address: atikpstu2008@gmail.com
Career objective:
I want to be a cash accountant of any renowned Bank. I want to contribute to the business
of the country through financing and investment decision. I want to make decision through
my honesty, faithfulness, knowledge, organizational policy of business so that I can bring
success for my entity as well as for the country.
Educational Information:
Examination
Passed
Name of
Institution
Board / University
Year Of
Passing
GPA/CGPA
BBA
(6th Semester)
Patuakhali Science
and Technology
University(PSTU)
Patuakhali Science
and Technology
University(PSTU)
(Under
graduation)
3.05
(out of 4)
HSC Cant. Public school
and College.
Jahanabad Khulna
Jessor 2006 4.30
(out of 5)
SSC Star Jute Mills High
School
Jessor 2004 3.81
(out of 5)
Personal Information:
Name : Md. Nur Islam Sex : Male
Father’s name :
Md. Harun – or –
Rashid
Marital Status : Unmarried
Mother’s name : Nurun Nahar Nationality : Bangladeshi
Date of birth : 10th October ,1989 Religion : Islam
Place of birth : Barisal
Field of interest:
I am firstly interested in innovation and competition. I like working in digital environment.
From the light of games and sports, I value cricket above all other game.

13. Other Qualifications:
Regular in educational activities and responsible in any matter.
Good performance in Cricket.
Performed As university Corrospondent of Ittafaq Newspaper
Writing Poem Octionally.
Good Computer skill.
Strong communication and interpersonal skills.
Teaching English In High School (Hazi sayem uddin high school, Khulna.)
Teaching Accounting In College (Kadomtola College, Patuakhali.)
Secretary of regional student welfair association, Khulan. (Established by some
courageous university students )
President of ETHER University Admission Coaching PSTU
Fluent in English (completed S@ifur’s Natural English Spoken Course).
Address:
Permanent Present
Md. Nur Islam
C/o: Md. Harun - or - Rashid
Village: Kola post: Kola Bazar
Upazilla: Terokhada
Zilla: Khulna
Md. Nur Islam
Student of BBA 7th Semester
Faculty of Business Administration and
Management.
M. Keramat Ali Hall
207/B
Border no. 0121
Patuakhali Science and Technology University
Declaration:
I do hereby declare that the above information is true and correct to the best of my
knowledge.
Reference:

14. Md .Zillur Rahman
Asst. Professor
Department Of Language and Communication
Faculty of Business Administration and Management
Patuakhali Science and Technology University
Cell phone: +8801915547558
Email: zillu1977@yahoo.com
____________
Date: 1st sep. -2014 Md. Islam
Letter to referee

15. Dear Mr. Mizan
We are considering Mr. Nur Islam for the position of accounting executive officer in our
department. The post requires the general familiarity with the good conduction of customers
and the optimum quality in the relevant fields.
Mr. Nur Islam named you as a referee I believe he worked for you as a cash accountant I
would be most grateful if you would give me the position and negative qualities of Mr. Islam
or any comments you have about his suitability for the post.
Yours sincerely
(Mr. Shamim)
Letter of reference

16. Dear Mr. Mizan,
Thank you for your letter of 15th July’14 concerning Mr. Nur Islam.
Mr. Nur Islam whom I have known for the last seven years. He is a brilliant scholar
capable of discharging any responsible assignment with great competence.
From my experience with him at his university level, I would say that Mr. Islam will
be quite friendly and co-operative with his co-workers. I have even no hesitation in
vouching for the honesty, integrity, dynamism and commitment of Mr. Islam. He is
sure to prove an asset to any organization like you he joins.
I wish him every success, but at the same time will be very sorry to lose him.
Yours sincerely
(Md. Zillur Rahman)
Letter of Testimonial

17. To Home It May Concern
I have much pleasure in certifying that Mr. Islam whom I have known for the last seven
years. He is a brilliant scholar capable of discharging any responsible assignment with grate
competence. I vouchsafe his character and cool temperament.
From any experience with him at his university level, I would say that Mr. Islam will be quite
friendly and cooperative with his coworkers. I have even no hesitation in vouching for the
honesty. Integrity, dynamism and commitment of Mr. Islam. He is sure to prove an asset to
any organization like you he joins.
Mr. Islam has the quality of leadership and organizing which he demonstrated at the
particular university programs and other extra-curricular activities as well.
Mr. Islam is young, enthusiastic and industrious and deserves every success in life.
(Md. Ariful Rahman)
Letter of invitation

18. Dear Mr. Nur Islam,
With reference to your application date 26th July for the post of Marketing officer you
are hereby requested to appear before the viva board at our office at Dhanmondi on 1st
Sep.
No TA or DA will be allowed for this purpose.
Thanking you,
Yours sincerely
(Md. Shamim)
Appointment Letter

19. Dear Mr. Nur Islam
Sub: Appointment for the post.
Thank you for attending the recent interview.
I am pleased to offer you this post commencing on September 1, 2014.
Full details of the post are shown on the attached job description. The terms and conditions of
employment will be shown in our contract of employment which is also enclosed.
Please let me have written confirmation of your acceptance of this post as soon as possible.
Yours sincerely
(Mr. Shamim)
Letter of Acceptance

20. 1st September, 2014
Managing director
Dear Sir,
Thank you for your letter of 20th August, 2014.
I am pleased to confirm my acceptance of this post as detailed in the job Description and
contract of employment.
Yours sincerely
(Mr. Nur Islam)
Joining letter

21. 1st September, 2014
Managing Director
Dear Sir,
Joining as cash accountant
According to your letter No. 059 dated 01.09.14 I am hereby joining the Bank as cash
accountant at 10 a.m./o’clock in the morning hour.
Would you please accept my joining letter?
Yours sincerely
(Mr. Nur Islam)
Letter of resignation

22. 1st December, 2014
The Managing Director, FBL.
Dear Sir,
Further to our discussion today I regret to inform you that I wish to give one month’s notice
my resignation from the Bank. My last day of work will be 30 November, 2014.
I have been very happy working here & found my work very varied and enjoyable I have
gained a lot of experience in my areas which I am sure I shall find useful in my future
employment.
Thank you for your help and gratitude.
Yours sincerely
(Mr. Nur Islam)
Findings of the Report:

23. Every study has some findings which are very interesting implications of the study.
So, our present study is conducted on “Recruitment Process in an Organization” have
also some interesting implications which are as follows:
Conscious about the recruitment process
Most of the organization follows the proper recruitment process.
Recommendations of the report:
After completing the report on “Recruitment Process in an Organization” we are in
position to recommend the following implications-
 It is observed that, the selected industries have satisfied all the procedures of
recruitment.
 It is suggested that the selected industries are advised to follow the existing
recruitment policies in future.
 It is suggested that the selected industries have to adopt latest interview
techniques to recruit prospective employees.
CONCLUSION:
As the economy enters recovery mode, recruiting new talent becomes a high priority. If an
organization has been knee-deep in the trenches for the last several years, it can be daunting
to think about the future. However, now it is the time to prepare for it by formulating an
effective recruitment plan? Businesses often outsource at least some aspect of their work, and
recruitment process outsourcing could be the next big step to help an organization reach high
performance.
References:
 www.wikipedia.com
 Collected data from The Farmers Bank Limited, Dumki, Patuakhali.
 Term paper format given our course teacher Zillur Rahman sir.