The document outlines the purposes and steps of administrative planning, emphasizing goal setting, resource utilization, risk management, coordination, performance measurement, and adaptability. It details a step-by-step process involving situation analysis, goal definition, strategy development, resource planning, implementation, monitoring, feedback, and adjustments. Additionally, it discusses internal and external factors influencing planning, such as leadership style, organizational culture, economic conditions, and market trends.

1. Purposes, Step and
Factors affecting
Administrative
Planning

2. Purposes of
Administrative Planning
1 Goal Setting
Establish clear objectives
aligned with
organization's mission.
2 Resource Utilization
Ensure optimal allocation
of human, financial,
material resources.
3 Risk Management
Anticipate challenges and
develop contingency
plans.
4 Coordination
Enhance
interdepartmental
alignment and task
interlinking.

3. 5 Performance Measurement
6 Adaptability
Define metrics for evaluating success and allow
for continuous assessment of progress towards
goals.
Increase the organization’s flexibility to adapt to
changing environments and unexpected
challenges.

4. Steps in Administrative
Planning Process
1 Situation Analysis
Review current state, conduct SWOT analysis.
2 Goal Definition
Define short-term and long-term goals.
3 Strategy
Development
Create action plans, prioritize tasks, outline timelines.
4 Resource Planning
Determine required budget, personnel, and technology.

5. Steps in Administrative
Planning Process
5
6
7
8
Implementation
Execute strategies, allocate responsibilities among teams.
Monitoring
Track progress, assess outcomes against benchmarks.
Feedback
Collect stakeholder input, review outcomes.
Adjustment
Refine future plans based on lessons learned.

6. FACTORS
AFFECTING
ADMINISTRATIVE
PLANNIG

7. Internal Factors Affecting
Planning
Leadership
Leadership style influences goal-
setting and strategic alignment.
Culture
Organizational values impact
adaptability and employee
commitment.
Resources
Workforce skills and technology
affect implementation capacity.

8. External Factors Affecting
Planning
Economic
Conditions
Budget constraints and economic
trends affect planning scope.
Legal and Regulatory
Compliance
Laws may impose constraints or
necessitate specific steps.
Market Trends
Competitive pressures affect
priorities and require adjustments.