Project management presentation 11 02-11
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The document provides an overview of project management, including its history and importance. It discusses what constitutes a project, how project management has evolved over time, and techniques used like Gantt charts, PERT diagrams, and lean construction. The document emphasizes that project management is critical across many industries to avoid costly failures and ensure successful completion of goals and objectives.
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Project management presentation 11 02-11
- 1. Project and Time Management Ian Whitburn What is Project Management? What is a Project? When did Project Management start? Time Management Exercise Modern Project Management Management Game Construction Project Management Lean Construction Management Game Lessons and Summary Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 2. ABOUT ME Gained an Diploma and Degree in Building Started work in the construction industry in 1983. Gained a Master’s Degree in Project Management in 2000. Am a Member of the Chartered Institute of Building and Association of Project Managers. Have worked on these projects as a Consultant Project Manager. Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 3. What Is Project Management? ‘Project Management is About People Getting Things Done’ Tom Taylor APM ‘Discipline of Planning, Organising, Securing and Managing Resources to bring about the Successful Completion of Specific Goals and Objectives’ Wikipedia Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 4. So What Is A Project? BEGINNING | MIDDLE | END Constructing a building for occupation is a temporary thing – so what else? Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 5. How Old Is Project Management? SIR CHRISTOPHER WREN | THOMAS TELFORD | ISAMBARD KINGDOM BRUNEL • Mechanisation of work Craft based skills Breakdown of work Management and workers Fredrick Winslow Taylor (1856 – 1915) Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 6. Fathers of Project Management Forecasting Gantt Chart Planning Organising Modern Variation - Program Commanding Evaluation and Review Coordinating Technique (PERT diagram) Controlling Henri Fayol Henry Gantt (1841 – 1925) (1861 – 1919) Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 7. Gantt and PERT Example Making a cup of tea ACTIVITIES DURATION (secs) Fill the kettle 23 Boil water 200 Get teapot and mug from cupboard 14 Warm teapot (Lead 165) 35 Get teaspoon from drawer 5 Put teabag in teapot 9 Put in one sugar 13 Fill teapot with hot water 26 Stir tea in teapot 11 Let tea brew 30 Pour tea 15 Pour in milk 20 Stir tea in mug 11 Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 8. Modern Project Management Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 9. Importance of Project Management How Many F’s Project Management Roots • Defence • Aerospace • Armed Forces ......userDesktopChallenger_512kb.mp4 Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 10. Importance of Project Management SO WHAT WENT WRONG? Immediate cause was the failure of the O Ring but! Equal if not more important was a flawed decision making process – NASA’s project management was at fault: • Doubts not clearly stated nor emphasised. • Safety compromised - waived set launch constraints. • Internalisation of problems. • Breakdown in interfacing and communication. • Position reversed to accommodate a major customer. • Procurement of cheapest suppliers. • Work breakdown too great to manage effectively. Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 11. Construction Project Management Detailed Design / Project Launch Scheme Design Construction Handover Bid & Award Balanced brief, Locate and size Gain Town Planning Mobilise site offices, Train people who will budget stair, lift permission equipment etc run the facility after and programme cores, risers, plant construction rooms Prepare design Procure materials & Review all documentation for appoint all other sub- Document operation building Determine internal tender contractors and maintenance configurations floor layouts procedures to be Pre-qualify Finalise the construction followed Determine the Determine floor to contractors and programme correct overall ceiling heights tender the work Prepare and agree the size and massing Build in accordance with final account Determine structural Award the main health & safety, frame and method of construction contract environmental mechanical ventilation regulations etc Engineer within budget / programme Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 12. How It All Fits Schedule of Requirements Terms of Reference BID PERIOD Strategic CONSTRUCTION Brief PERIOD Planning RELOCATION Discussions PERIOD PROJECT Approved LAUNCH Capital ACTIVITIES PRE-DESIGN Expenditure PROJECT Survey ANALYSIS & Information Risk CONSULTANT Identification ORIENTATION FINALISE THE Report CONCEPT DESIGN Prioritisation of Expenditure Report SCHEME DESIGN Validate Clarity of DEVELOP Emerging Brief EMPLOYERS REQUIREMENTS Validate Cost Effectiveness of Brief Interpretation Ensure Value Encapsulated within INPUT TO STAGE Unambiguous Documentation INFLUENCE TO STAGE Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 13. Managing Different Disciplines What the client actually needed What the architect drew How the Engineer supported it How the QS costed it What went into the tender documents What the Contractor built Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 14. Its the Brief Stupid! A Winery Example Business Case But £ £ million £ million Retail price of sparkling wine 40 Budget 20.00 Retailers mark-up (50%) 13 Less contingency (10%) 2.00 Wholesalers price 27 18.00 Wholesalers mark-up (10%) 3 Less 24 Wine making equipment 6.00 Wine Makers overheads and profit (20%) 4 Move existing 0.25 20 Town planning / statutory utilities 0.30 Wine experience fit-out 2.50 9.05 1,000,000 bottles at £20 per bottle = £20,000,000 budget 8.95 Less professional fees (17.5%) 1.57 7.38 Less preliminaries and management fee (13.5%) 1.00 Overall construction cost 6.38 Less infrastructure and site costs 3.25 Building cost 3.13 Building size 230m x 22m = 5,060m2 Cost per m2 = 3.13 / 5060 £618 / This is a shed m2 Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 15. Lean Construction Move away from mass production • Lean production – Japanese model • Started at Toyota Motor Company of Japan • Enables Japan to overtake the USA as the largest producer of cars In construction it has prompted • Partnering • Win / Win solutions • Mutual Trust • Removal of waste Red / Blue Game Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 16. Red / Blue Game The objective is for your team to achieve a positive score (zero is not positive) You need to decide as a team to play red or blue in each of the 10 rounds. RULES • After each team has decided which colour to play, I will collect the results and let each team know what other teams have done. • The scoring system is as follows: TEAM TEAM TEAM TEAM SCORE SCORE SCORE SCORE A B C D A B C D Red Red Red Red +3 +3 +3 +3 Red Red Red Blue -6 -6 -6 +6 Red Red Blue Blue -6 -6 +6 +6 Red Blue Blue Blue -6 +6 +6 +6 Blue Blue Blue Blue -3 -3 -3 -3 • After the round 4 and 8, a person from each team may meet with other teams, who agree to meet. • Round 9 and 10 scores double marks. Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 17. Red / Blue Game Investment To make this game like the real world , each person will have a £ stake (or an IOU) on the outcome. Given that all teams achieve their objective, the team ending up with the highest score will be given the stake money. Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 18. Lean Behavoural Lessons START NICE BE PROVOCABLE BE FOREGIVING BE CLEAR AND CONSISTENT Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
- 19. SUMMARY Project management exists in many industries Project management is inter-changeable between industries Project management has really only been around for 50 years It matters as getting it wrong can have serious consequences Hopefully you have learned some techniques used and understand it a little better. It can be applied to pretty much anything we do. THANKS FOR LISTENING AND IF THERE ARE ANY QUESTIONS? Ian Whitburn Dukesbridge House 23 Duke Street Reading RG1 4SA Tel : 07862 686303 Website : www.idprojectmanagement.co.uk
Editor's Notes
- Hello my name is Ian Whitburn. I am a freelance Project Manager having started up on my own after 14 years with the Balfour Beatty Group. Talk on Project Management and Time Management. It won’t be all talk and I hope to get you involved as well. NEXT SLIDE
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- Making a prototype car that you see in car shows and on Top Gear. Film making is temporary as the end is a film premier.Anything to do with IT is generally temporary as the rate of change is so great and time to market is so important – think of Apple’s IPad that was a project. Building a ship or aircraft is a project.Fighting a war is a project because that has a beginning, middle and hopefully an end.So what isn’t a project?Manufacturing tends not to be project based as the same thing is being made every hour of every day.Police work is not a project.Road haulage is not a temporary endeavor and neither is: Nursing or being a Doctor.The retail industry tends not to be temporary so is not a project.According to the UK Association of Project Managers, it is the fastest growing profession in the world. It is a modern profession that is totally transferable from business to business, sector to sector and profession to profession. NEXT SLIDE
- Project management has been practiced since early civilization and right up until about 1900 civil engineering projects were generally managed by creative architects and engineers themselves, among those for example would be Sir Christopher Wren, Thomas Telford and perhaps the most famous of all Isambard Kingdom Brunel.The modern day project management approach we see today is the fruits of the work of three main people. Fredrick Taylor studied industry and particularly focused upon what we would now call work study looking at the processes of manufacture and how long each person takes to do his task. From these studies he developed what have become his Principles of Scientific Management .That’s important the word Scientific because he believed in the principles of enforcing standardization of methods, enforcing the adoption of the best implements and working conditions, and enforcing cooperation from the workforce so that faster work could be assured.The duty of enforcing the adoption of standards and enforcing this cooperation lay with management alone. When I say that what does it mean to you?Mechanisation of workLessoning of craft based skills in the workplaceLess trust in the workforceMore monotonous work as work was broken down to its constituent partsA them and us approach of management and workers NEXT SLIDE
- Taylors ideas became so powerful they were taken up by Henry Ford (founder of the Ford Motor Company in Detroit, USA) and what he achieved in making standardised cars off the assembly line became what we know today as mass production. Henri Fayol was a Frenchman who worked became influenced by the ideas of Fredrick Taylor and he took those scientific principles further and proposed that there are six primary functions of management and 14 principles of management. Henri Fayol is pretty much the father of project management as each of his primary functions are still used today.forecastingplanningorganizingcommandingcoordinatingcontrollingHenry Gantt was also influenced by Fredrick Taylor’s work and came up with the Gantt Chart or you might know it as the Bar Chart. It is still accepted as an important management tool today and it provides a graphic schedule for the planning and controlling of work, and recording progress towards stages of a project (Time Management) . The chart has a modern variation, Program Evaluation and Review Technique (PERT). Let’s stop there and have a look at how we produce a Gantt Chart and a PERT diagram for a simple task of making a cup of tea. The technique is exactly the same for anything for which you want to manage time.NEXT SLIDE
- Ask someone to fill out sticky note for each activity with title and duration.Stick notes onto a landscape flipchart sheet to create precedence diagram. Draw in links talking though why. Carry out forward pass (just do key ones and the end). Do backward pass (just do end one and key ones. Draw a Gantt Chart on a landscape flipchart sheet.NEXT SLIDE
- At the same time, as project-scheduling models were being developed by Gantt and others, technology for project cost estimating, cost management, and engineering economics evolved. But it really was not until the 1950s that marked out different engineering fields coming together working as one in the way we do today and this became the beginning of the modern Project Management era we know today. At about the same time this simple model became the centrepiece and guiding light of project management:It is a model of the constraints of and often used to illustrate that project management success is measured by a project team's ability to manage the project, so that the expected results are produced while managing time and cost.This triangle has been used to good effect to talk to clients about the competing sides of the triangle and a further one developed to reflect the fact that the three properties of a project are interrelated, and it is not possible to optimize all three – one will always suffer. In other words you have three options but pick only two:Design something quickly and to a high standard, but then it will not be cheap.Design something quickly and cheaply, but it will not be of high quality.Design something with high quality and cheaply, but it will take a long time.NEXT SLIDE
- Let’s take a break for a moment and play a real easy game. It’s called how many F’s. It has been used with 5 year olds just starting out in primary school and they took no longer 30 seconds to count how many F’s there were in a sentence. When I ask you to would you turn open the paper and count the number of F’s there are and make a note of it on the bottom and fold it back up. I don’t want to put any pressure on you as this is supposed to be a talk so I’ll give you a whole minute but really you shouldn’t take more than 30 seconds to do it starting now. OK so let’s go through your answers. The answer is 6. Now that should have been a pretty easy thing for you to do and to communicate the correct answer back to me and there was only one correct answer. But, it just goes to prove how difficult things become for us under pressure of time and my words and the simplest instruction by me led you to give me the wrong answer. So communication is not easy. The project management we recognise today has its roots in the defence, aerospace industries and the armed forces. It’s importance was never more stark than when iot went dreadfully wrong.
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- Record answers on flipchart and discuss.
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