Project Management - “It is an art and science of converting a vision into reality.”

1. Essentials
Presented By:
P.R. CHANDNA,
E-mail: prchandna@gmail.com

2. “One of the important lessons I learned in the space and missile
program was not just how to handle success but how to deal with
failure.
failure. I would like young people to understand how they should
manage failure. In any project you take up, you will face problems.
failure. problems.
These problems should not become the captain of the project chief;
chief;
the project chief should be the captain of the problems and defeat
the problems.”
problems.
– Mr. A P J Abdul Kalam- Ex -President of India

3. “It is an art and science of
converting a vision into reality.”
Project Management Institute (PMI), USA,
Describes the Project Management as the application of
knowledge , skills, tools, and techniques to project
activities to meet project requirements.
requirements.

4. • Good Project Management is vital to the
success of businesses .
• In today’s competitive business world
project management enable to deliver high-
quality results on time and within budget.
• Good leadership, effective systems and
making good judgments are vital in project
management.

5. Essentials for A Good Project Management
Understand the role of project.
Aspire to succeed.
Plan for success.
Manage your costs.
Lead and inspire your team.
Turn your plan into reality .
Maximize project learning .

6. Consultants Role
CONCEPTUAL STAGE
• Site Selection
• Process Selection
• Preparation of Techno -Economic Feasibility Report (TEFR)
• Rapid EIA/EMP Study Report
• Association in obtaining Financial Assistance

7. Structure of a Project Proposal
Tentative process route
Tentative product-mix
Broad major technological and auxiliaries’ facilities
Indicative requirement of raw materials
Indicative requirement of services
Indicative requirement of land
Estimation of tentative capital costs

8. Techno-Economic Feasibility Report (TEFR)
Finalization of product-mix
Finalization of site
Finalization of process route
Development of project concept along with process-
cum-material flow, and Plant Layout
Finalization of services and infrastructures
requirement
Estimation of capital costs, production costs and
financial parameters and sensitivity analysis.

9. Consultants Role
IMPLEMENTATION STAGE
• Receipt & Acceptance of Basic Engineering
• Detailed Engineering
• Project Management
• Procurement Services
• Inspection of Equipment
• Expediting Services
• Construction Supervision
• Assistance in Plant Commissioning

10. Design & Engineering Flow Chart
Product Mix &
Process Parameters, Basic Engg
Plant Layout, etc.
Detailed Design
Plant/ Eqpt.
Process Know How
& Infra.
Tech. Spec. &
Tender Documents
Tendering
Techno-Commercial Award of
Scrutiny Contract
Tech. Data from Detail Engg. Drgs.
Approval of
Suppliers Civil Struct. & Drawings
Services
Quality Plant Construction/
Control Erection

11. Engineering/Scheduling
Concurrent Engineering
An optimistic & Compressed schedule should be
drawn to achieve various milestones:
Basic Engineering
Detailed Engineering.
Procurement
Construction.
Erection
Commissioning

12. Project Planning, Monitoring & Control
Flow Chart
DETERMINE WBS PLANNING
OPTMISE MASTER SYSTEM
NETWORK DEVELOPMENT
IMPLEMENTATION
DEVELOP ALL
FORMATS /MONITORING
REPORTING & PROGRESS/ STATUS
CONTROL /CRITICAL ACTIVITY
REPORTS
ANALYSIS OF
MIS / HOLD-UP/
SHORTFALLS SLIPPAGE REPORTS
RECOMMENDATIONS
FOR REMEDIAL
MEASURES
PLANT CONST./
ERECTION

13. Project Management
Master schedule for implementation using Primavera software.
Schedule is monitored on monthly, fortnightly, and weekly
basis.
Entire project schedule can have more than 1,000 activities based
on work break-down structure.
Project schedule output are in the form of 3-level reports:
Level – 1 – Overall summary for top management.
Level – 2 – Package wise details for senior management.
Level – 3 – Break up of each activity for working level.
Detailed monthly progress reports giving status for: Detailed
Engineering, Procurement Services and Site construction.
Deviation list ,areas of concern & actions for corrective measures
for management of Client.

14. Success of a Project
The delivery of a successful project relies on a number
of basic parameters these include:
A professional team who are both competent managers and
have the necessary technical and contractual
background, and management skills.
A well designed project.
A well specified project.
A well planned and implemented project.
A well managed project.
An innovative forward looking thinking process of solving
problems with an open mind.

15. Success of a Project Contd.
Any [Project] leadership– requires that the leader have six traits.
What are these traits? - Mr. APJ Abdul Kalam – Ex President of India:
First, the leader must have vision. Without vision, you cannot be a
leader.
Second, the leader must be able to travel into an unexplored path.
Normally the tendency is for people to travel along well-laid out ways.
Third, the leader must know how to manage success, and even more
importantly, failure.
The fourth trait is that the leader should have the courage to make
decisions.
Fifth, the leader should have nobility in management. Every action
of the leader should be transparent.
And finally, the leader should work with integrity and succeed with
integrity.

16. S – Curve
A Project Management Monitoring Tool
S-Curve Progress for total Project
November'04
120.00%
Revised Target as on 30.04.04
Target
100.00%
Actual
80.00%
Percentage Progress
60.00%
40.00% Target :71.65 Act: 48..56
20.00%
0.00%
April May June July August Sept Oct Nov Dec Jan Feb March
Target 3.73% 1.94% 4.48% 9.24% 14.80% 13.54% 12.17% 11.76% 10.93% 9.09% 5.74% 2.50%
Actual 3.65% 1.73% 2.66% 4.94% 9.52% 8.982% 8.99% 8.27% 4.51% 0.00% 0.00% 0.00%
Cum.target 3.73% 5.66% 10.14% 19.39% 34.19% 47.73% 59.90% 71.65% 82.58% 91.67% 97.41% 100%
Cum.Act 3.65% 5.38% 8.03% 12.97% 22.49% 31.47% 40.47% 48.74%

17. Design of a S – Curve
TARGET Actual
April May June July Aug. Sept. Oct. Nov. Dec.
L1
L2
Division of activities in the packages L3
L4
1.0 Basic engineering & Order Placement 5%
1.1 Basic Engineering 70% 100%
100%
1.3 Order placement 30% 15% 15% 25% 20% 20% 5%
10% 8% 11% 11% 13% 25% 5% 0%
2.0 Civil & Structural works 20%
2.1 Civil 60%
2.1.1 Engineering 10%
25% 50% 25%
2.1.1.2 Furnace foundation 22%
18% 32% 40% 5%
20% 75% 5%
2.1.1.3 Blower foundation 15%
10% 50% 35% 5%
……
2.1.2 Construction 90%
15% 75% 10%
Furnace
2.1.2.1 foundation 22%
6% 33% 40% 21%
10% 30% 35% 25%
Blower
2.1.2.2 foundation 20%
3% 22% 25% 35% 15%

18. Presented By:
P.R. CHANDNA,
E-mail: prchandna@gmail.com