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Project Checklist
Introduction
Project Name: People Building Peace Concert: A Celebration of Legacy at Dag Hammarskjöld Plaza

Date of Event: Wednesday, July 20, 20XX

Time: 4pm – 8pm

Location: Dag Hammarskjöld Plaza, E. 47th Street & 2nd Avenue

Background Review: Seek music and spoken word artistic elements for GPPAC United Nations
Conference. 500 to 1,000 youth peace builders in attendance.
Partnership Organizations: Global Partnership of Preventing Armed Conflict (GPPAC), World Culture
Open (WCO), Music Without Border, PeaceBoat and Global Youth Alliance Network (GYAN).
Staff/Motivation
Who commissioned the work: Shirley Toussaint, Media, PR Consultant for GPPAC

Who are the members of concert committee: Shirley Toussaint (Project Manager), Martha Ma (Concert
Organizer, Talent Coordinator), Joanne Wyley (Fundraiser), Gretel Sosa (Consultant Concert Organizer),
Elizabeth Arnold (Consultant Concert Organizer), and Michael Shank (WCO Partner with GPPAC)


Who are the primary sponsors: To be determined…

Who is the ultimate decision maker: Mrs. Ana Cutter-Patel, Consultant for GPPAC
Vision Setting
What needs to take place for the concert to be successful:
   Secure park permit
   Book concert headliner
   Get monies from sponsor(s)
   Hire production company
   Manage requests for other permits and other logistical details (i.e., securing stage, security, equipment,
etc…)
   Research potential headlining and opening acts
   Rehearsals and project wrap-up

Goal Setting
  Secure Park Permit (Leads: Ana and Martha)
  Fill out Dag Hamm. stage requisition form
  Apply for insurance and sound permit
  Review security, concessions, park generator/electricity, etc…

                                                                                                  1|Page
Retrieve copy of GPPAC’s/CPWG’s tax exemption certificate
(Leads: Martha and Ana)
  Follow up on booking opening acts (Leads: Ana and Michael)
  Key concert committee members to receive a copy of performing acts’ riders and contracts (Leads:
Ana and Michael)
  Update budget: To submit figures to sponsors once we get more information on talent, production
company’s fees, and overall concert reqs (Lead: Shirley)

Notes:




                                                                                          2|Page

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MS Word Writing Sample: Project Management Checklist for Music Concert

  • 1. Project Checklist Introduction Project Name: People Building Peace Concert: A Celebration of Legacy at Dag Hammarskjöld Plaza Date of Event: Wednesday, July 20, 20XX Time: 4pm – 8pm Location: Dag Hammarskjöld Plaza, E. 47th Street & 2nd Avenue Background Review: Seek music and spoken word artistic elements for GPPAC United Nations Conference. 500 to 1,000 youth peace builders in attendance. Partnership Organizations: Global Partnership of Preventing Armed Conflict (GPPAC), World Culture Open (WCO), Music Without Border, PeaceBoat and Global Youth Alliance Network (GYAN). Staff/Motivation Who commissioned the work: Shirley Toussaint, Media, PR Consultant for GPPAC Who are the members of concert committee: Shirley Toussaint (Project Manager), Martha Ma (Concert Organizer, Talent Coordinator), Joanne Wyley (Fundraiser), Gretel Sosa (Consultant Concert Organizer), Elizabeth Arnold (Consultant Concert Organizer), and Michael Shank (WCO Partner with GPPAC) Who are the primary sponsors: To be determined… Who is the ultimate decision maker: Mrs. Ana Cutter-Patel, Consultant for GPPAC Vision Setting What needs to take place for the concert to be successful: Secure park permit Book concert headliner Get monies from sponsor(s) Hire production company Manage requests for other permits and other logistical details (i.e., securing stage, security, equipment, etc…) Research potential headlining and opening acts Rehearsals and project wrap-up Goal Setting Secure Park Permit (Leads: Ana and Martha) Fill out Dag Hamm. stage requisition form Apply for insurance and sound permit Review security, concessions, park generator/electricity, etc… 1|Page
  • 2. Retrieve copy of GPPAC’s/CPWG’s tax exemption certificate (Leads: Martha and Ana) Follow up on booking opening acts (Leads: Ana and Michael) Key concert committee members to receive a copy of performing acts’ riders and contracts (Leads: Ana and Michael) Update budget: To submit figures to sponsors once we get more information on talent, production company’s fees, and overall concert reqs (Lead: Shirley) Notes: 2|Page