pre tender

1. Project Charter for MSEZL Marine Outfall Pipeline System , at Mangalore
Bid Manager: Ambhrin Bhattacharyya Mentors : Manish Sharma
BD Manager: Conrad/Shrinath Garg P.C.Shukla
A Mahendra
Lead Engg: CS Pradhymuna Saroj Kazi
Project Procurement Bino Baby
Legal : Sayak Chandra Sunita Thawani
Financial Manager Abhishek Chatterjee
Accounts Manager Shweta Gupta
Construction Repr. T.Rajesh / Sivaji priya
Date of Technical Bid Submission: 7/09/10 ; Date of Price Bid Submission: 7/09/10 : 13:00 hrs @ Mangalore
S No. Description Responsibility Follow-up &
Checked by
Date
1. Approval from MD for EMD , Participation and
signing of bid by GM
AB AM/SK 27.08.10
2. Preparation of Bid security in the form of BG for
an amount of Rs.4000000/- (forty laks only)
validity for 150 days.
AB/SG SK 2.09.10
3. Understanding of scope of work and deciding the
packages
AV/RB
/AB/SG/SK/MBKR/CEF/shrinath
PCS/AM/SK 29.08.10
4. Study of Tender Documents. AB/SG
PKB/MBKR/CSP/RB/CEF/shrinath
/SK
PCS/AM/SK 27.08.10
5. Queries from all department to be submitted to
BD for collation
AB/CEF/Shrinath PCS/AM 29.08.10
6. Due diligence to Site and its report AB/ /Shrinath/CSP PCS/AV 29.08.10 to
01.09.10
7. Prebid Meeting AB/Shrinath/CSP PCS/AM 31.08.10
8. Request for Legal Vetting and preparation of
POA
AB/Shrinath SK/AM 25.08.10
9. Risk Analysis AB/CEF/SK/SD/TR/Shrinath MD/PCS/AM 3.09.10
10. MD presentation on Major packages, DD finding,
Tax structure, Competition, Strategy.
AB/SK/SD/CEF/AM/Shrinath/AC MD/PCS/UM/VS
/AV/Sunita
Thawani/Rituraj
Sinha
3.09.10
11. Preparation of Technical Bid AV/CSP/AB/SG/RB PCS/SK 5.09.10

2. a. Arrangement of Certificates/Credentials as per
the requirements of Qualification Criteria
CEF/Shrinath PCS/AM 2.09.10
b. Filling up Forms as per the Formats given in the
Tender Documents
(Technical/Financial/Qualification)
SG/RB/AB SK 5.09.10
12. This is an Item rate contract however BOQ given
by the client to be vetted by the design team.
AV/CSP/UKS AV 31.08.10
13. Drawings and technical write up.
Deatails technical specification
Layout drawings with elevations and sections
showing Bidder’s proposed arrangement of plant.
Architectural drawings.
Terminal points.
General arrangement drawings of equipment.
CSP/UKS /KK AV 3.09.10
Write ups of the work methodology AD/CSP/KK/MA AV 2.08.10
14. Enquiry for all Bought-Out Items AB/RB/SG/MBKR/JP SK 31.08.10
15. Receipt of comments and rates from approved
vendors for Bought-Out Items
AB/MBKR/SK/BB PCS 2.09.10
16. Negotiation with vendors/package suppliers for
major packages/high value supply items.
PCS/SK/VS MD 5.09.10
17. Preparation of Comparative Statement of the
rates received from the Vendors
AB/MBKR/RB/SG PCS/SK 4.09.10
18. Pre-Bid Tie-up/ MOU with the approved vendors AB/SK/BB PCS 5.09.10
19. Enquiry to contractors and receipt of rates from
them
AB/RB/SG SK 31.08.10
20. Rate analysis for pipe laying job (based on the DD
report)
PKB/AB/RB 1.09.10
21. Negotiation with the pipe laying and civil
contractor
BB/AB/SK/SD /VS MD/PCS 4.09.10
22. Pre-bid Tie-up with the contractor if reqd. AB/BB/SK PCS 5.09.10
23. Comparative Statement for rates of brought out
items and civil rates with existing Contract rates,
AB/RB/SG SK 5.09.10

3. Market rates, Dept. Estimate and SOR Rates
24. Tax structure for Estimation to be approved by
CFO
AC PCS/UM 31.09.10
25. Collection of internal Estimate and the probable
competitors.
CEF/Shrinath AM 2.09.10
26. Competitors activity and analysis of competition CEF/Shrinath AM/PCS 3.09.10
27. Preparation of Final Costing taking Tax Part &
Overhead
AB SK/AC 5.09.10
28. Preparation of Profitability Statement and Final
Pricing
AB SK/AC 5.09.10
29. Joint checking of price build up with FA AB/AC UM/PCS 6.09.10
30. Pricing decision by GM, WSD/MD MD/PCS 6.09.10
31. Management Approval for Final Price indicating
the name of other intending bidders
PCS MD 6.09.10
32. Final Bid- Technical + Price Bid AB/SG 6.09.10
a. Technical Bid Finalisation
Verification with check list and list of submittals
Verification of EMD
SG/RB AB/SK 5.09.10
b. Price Bid Finalisation AB PCS 6.09.10
33. Physical Submission of the Bid at Mangalore AB SK 7.09.10
AB = Ambhrin Bhattacharya
AC = Abhishek Chatterjee
AD = Amlan Dutta
AKC = Ashok Kumar Chauhan
AM = A Mahendra
AV = Arvind Verma
BC = B Chandrasekhar
JP = Jayant Papneja
KK = Kundan Kanth
MBK = MBK Raju
PCS= P C Shukla
RB = Rajat Banerjee
SB = Satyajit Bakshi
SD = Sumit De
SK = Saroj Kazi
UM = U Mishra
VS = Viren Sinha
SKM = Smar Kumar Mitra

4. DK = Debashis Karmakar
MC = Manas Chakraborty
BRP = Bipul Ranjan Pal
AM = Abhishek Mukherjee
PS = Pradipta Sarkar
GD = Goutam Das
SS = Sudip Sengupta
KH = Kashinath Haldar
BB = Bino Baby
MA = Manish Abhishek
CEF = Conrad Fernades