The document outlines a weekly process for validating accounting codes associated with legal matters. Each Monday, a file is sent to a bot which checks the coding in specific fields. If any codes are invalid or missing, a SNOW form link is emailed for each affected code. Every Friday, the file is updated with inputs from the forms and uploaded to the Legal Tracker system, excluding matters where coding is already valid.

1. Weekly Matter with
Codes file sent every
Monday to bot
Bot validates the
coding in “All
Accounting Codes”
Fields
Codes are
invalid or
missing
Send SNOW form
link for each
accounting code
associated with
matter via email
Every Friday update
the Weekly Matter
with codes file with
inputs from SNOW
form
Upload the file in
Legal Tracker
YES
NO
Leave the specific
matter in the Weekly
Matter with codes file
as is
Exclude Matters
which have already
been updated or for
which coding is
valid