The document outlines the activities and financial management of Gramiksha, a non-governmental organization focused on community development, education, and child welfare. It details the author's contributions as a finance intern, including creating income statements and analyzing annual reports for various cities. The document further highlights successful projects, improvements in reporting practices, and lessons learned about teamwork and social responsibility.

1. My
Contributions
• Finance Intern in a group of five.
• Diversified team, some from private colleges
and one from IIM.
1

2. GRAMIKSHA!
A non-governmental organization, that works in the fields of
community development, child welfare, education and literature.
2
Started in 2011
Be The Change

3. 1.
ABOUT
Let’s start with a brief introduction
3

4. × Gramiksha started off as a group of students trying to
help a few school children. While they could see the
impact the initiative of a small group had effected, they
realized the potential that the youth of the country, as a
whole, possessed.
× If every person's contribution, regardless of how small,
can be brought together on a common platform with a
shared vision, that is when the change we wish to see will
actualize.
× Gramiksha works in the direction of redressing the
inequity and inadequacies in the public education
system, in hope of creating a positive change in the lives
of children belonging to underserved communities.
4

5. Projects for a
+ change
5

6. 6

7. Success Story
Out of many success stories Gramiksha made. This
was different.

8. Tamanna –
A sound of
deafening
silence.
She suffered from a condition
called “CSOMCholesteatoma”. Her
operation and medication required Rs.
22,000. Gramiksha stepped in and decided
to help her. 22,000.
8

9. • Design a basic template for Income
Statement of Gramiksha
9
WEEK1
INCOME 500000 Amount
INDIVIDUALS 52% 260000
CORPORATIONS 15% 75000
TRUST AND FOUNDATIONS 7% 35000
PUBLIC SECTOR 19% 95000
EARNED INCOME 5% 25000
OTHER 2% 10000
TOTAL 100% 500000
EXPENDITURE 450000 Amount
PROGRAMME 55% 247500
ADMINISTRATION 9% 40500
FUNDRAISING 17% 76500
AWARENESS AND EDUCATION 14% 63000
CONSERVATION POLICY 5% 22500
TOTAL 100% 450000

10. 10
WEEK1
52%
15%
7%
19%
5% 2%
GRAMIKSHA INCOME INR500000
INDIVIDUALS
CORPORATIONS
TRUST AND FOUNDATIONS
PUBLIC SECTOR
EARNED INCOME
OTHER
55%
9%
17%
14%
5%
GRAMIKSHA EXPENDITURE INR450000
PROGRAMME
ADMINISTRATION
FUNDRAISING
AWARENESS AND
EDUCATION
CONSERVATION POLICY

11. • Accumulating quarterly reports and
converting them into Annual Report
11
WEEK2

12. 12
WEEK3
• Combining all the Annual Reports of
alll the cities and creating a
Combined Annual Report
• Analyzing the Combined Annual
Report using tables and graphs

13. Maps
our office
13
GRAMIKSHA GWALIOR INDORE BHOPAL LAXMANGARH DELHI JAIPUR ALL CITIES
INCOME FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17
Fundraisers and events ₹ 50,565 ₹ 16,602 ₹ 3,405 ₹ 0 ₹ 21,000 ₹ 18,179 ₹ 109,751
Volunteer Registration Fees ₹ 11,400 ₹ 8,700 ₹ 9,300 ₹ 0 ₹ 3,600 ₹ 20,100 ₹ 53,100
Donations ₹ 27,100 ₹ 3,150 ₹ 0 ₹ 3,600 ₹ 0 ₹ 700 ₹ 34,550
Interest income ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Sponsorships ₹ 19,024 ₹ 0 ₹ 0 ₹ 500 ₹ 0 ₹ 0 ₹ 19,524
Flash Mob ₹ 0 ₹ 0 ₹ 0 ₹ 2,910 ₹ 0 ₹ 0 ₹ 2,910
Recruitment ₹ 0 ₹ 0 ₹ 0 ₹ 12,000 ₹ 0 ₹ 0 ₹ 12,000
Miscellaneous ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Previous Year Balance ₹ 1,742 ₹ 7,877 ₹ 536 ₹ 7,790 ₹ 5,080 ₹ 763 ₹ 23,788
TOTALS (A) ₹ 109,831 ₹ 36,329 ₹ 13,241 ₹ 26,800 ₹ 29,680 ₹ 39,742 ₹ 255,623
EXPENSES FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17
Salaries ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Benefits ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Rent ₹ 6,500 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 6,500
Printing and Xerox ₹ 5,876 ₹ 2,090 ₹ 39 ₹ 1,580 ₹ 236 ₹ 2,727 ₹ 12,548
Travel ₹ 110 ₹ 0 ₹ 0 ₹ 1,500 ₹ 250 ₹ 3,355 ₹ 5,215
Stationary ₹ 5,770 ₹ 3,090 ₹ 1,744 ₹ 0 ₹ 4,923 ₹ 1,685 ₹ 17,212
Meetings & Session ₹ 0 ₹ 555 ₹ 0 ₹ 1,060 ₹ 0 ₹ 0 ₹ 1,615
Marketing/advertising ₹ 300 ₹ 0 ₹ 0 ₹ 0 ₹ 1,262 ₹ 0 ₹ 1,562
Insurance ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Telephone ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 500 ₹ 0 ₹ 500
Web fees (website, meeting space, etc.) ₹ 0 ₹ 3,440 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 3,440
Equipment ₹ 0 ₹ 400 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 400
Supplies ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 16,250 ₹ 6,279 ₹ 22,529
Magazine subscription ₹ 1,000 ₹ 0 ₹ 0 ₹ 0 0 0 ₹ 1,000
I Cards ₹ 300 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 300
Refreshments ₹ 7,370 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 7,370
Prizes & Certificates ₹ 2,615 ₹ 0 ₹ 0 ₹ 340 ₹ 0 ₹ 0 ₹ 2,955
Project Materials ₹ 28,588 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 28,588
Postage ₹ 264 ₹ 0 ₹ 0 ₹ 0 ₹ 344 ₹ 456 ₹ 1,064
Sound and Decoration ₹ 8,530 ₹ 0 ₹ 0 ₹ 300 ₹ 0 ₹ 0 ₹ 8,830
Miscellaneous ₹ 21,699 ₹ 6,973 ₹ 0 ₹ 869 ₹ 1,305 ₹ 0 ₹ 30,846
TOTALS(B) ₹ 88,922 ₹ 16,548 ₹ 1,783 ₹ 5,649 ₹ 25,070 ₹ 14,502 ₹ 152,474
PROFIT (A-B) ₹ 20,909 ₹ 19,781 ₹ 11,458 ₹ 21,151 ₹ 4,610 ₹ 25,240 ₹ 103,149
Cash at hand ₹ 5,000 ₹ 2,781 ₹ 5,000 ₹ 5,000 ₹ 4,610 ₹ 12,000 ₹ 34,391
Bank ₹ 15,909 ₹ 17,000 ₹ 6,458 ₹ 16,151 ₹ 0 ₹ 13,240 ₹ 68,758
BALANCE = PROFIT ₹ 20,909 ₹ 19,781 ₹ 11,458 ₹ 21,151 ₹ 4,610 ₹ 25,240 ₹ 103,149

14. 14
Sum of
Amount Column Labels
Row Labels BPL GWL IND LXM DEL JAP Grand Total
Income ₹ 13,241
₹
108,922
₹
36,329
₹
26,800
₹
50,578
₹
39,742 ₹ 275,612
Expense -₹ 1,783
-₹
88,922
-₹
16,548
-₹
5,649
-₹
25,843
-₹
14,502 -₹ 153,247
Grand Total ₹ 11,458 ₹ 20,000
₹
19,781
₹
21,151
₹
24,735
₹
25,240 ₹ 122,365
-₹ 100,000
-₹ 50,000
₹ 0
₹ 50,000
₹ 100,000
₹ 150,000
Income Expense
BPL
GWL
IND
LXM
DEL
JAP
City-wise breakup of Income and Expense

15. 15
Row Labels Total Profit
BPL 11458
DEL 24735
GWL 20000
IND 19781
LXM 21151
JAP 25240
Grand Total 122365
10%
20%
16%
16%
17%
21%
BPL
DEL
GWL
IND
LXM
JAP
City-wise Total Balance

16. 16
Row Labels Sum of Amount
Income ₹ 275,612
Donations ₹ 34,550
Flash Mob ₹ 2,910
Fundraisers and events ₹ 130,649
Interest income ₹ 0
Miscellaneous(Income) ₹ 0
Previous Year Balance ₹ 23,788
Recruitment ₹ 12,000
Sponsorships ₹ 18,615
Volunteer Registration Fees ₹ 53,100
Expense -₹ 153,247
Benefits ₹ 0
Equipment -₹ 400
I Cards -₹ 300
Insurance -₹ 1,111
Magazine subscription -₹ 1,000
Marketing/advertising -₹ 1,411
Meetings & Session -₹ 1,615
Miscellaneous (Expense) -₹ 29,541
Postage -₹ 1,047
Printing and Xerox -₹ 12,548
Prizes & Certificates -₹ 2,955
Project Materials -₹ 28,588
Refreshments -₹ 7,370
Rent -₹ 6,500
Salaries ₹ 0
Sound and Decoration -₹ 8,830
Stationary -₹ 17,622
Supplies -₹ 23,254
Telephone -₹ 500
Travel -₹ 5,215
Web fees (website, meeting space, etc.) -₹ 3,440
Grand Total ₹ 122,365
Sources of Income and Expense

17. 17
WEEK4
• Errors were found and corrected
• Prepare and give a presentation with the
teammates on the work.

18. 18
RESULTSI was able to contribute towards
NGO.
• We improved the template and made it
look good and standard.
• Many errors were found during Week 3
when Combined Annual Report was
made and later corrected.
• Financial Analysis using Graphs and
Tables were new.
• Graphs helped them in deeper insights.

19. 19
Improvements
And
Suggestions
• All the expenditure and donation receipt must be
given to only one person i.e. city finance head.
• Number can be like City initial- financial year- bill
number. For example if a bill is 22nd transaction of
16-17 year in Indore then it number will be I-16-17-
22
• Write this number behind the bill and staple all the
bills on A-4 sheet( 4 / 5 Bills on each sheet) and file it.
• Make a yearly pdf of all the bills and receipts. Date of
transaction must be written in front of each bill and
there should be two bills on one page.

20. WHATILEARNED
• Accumulating Quarterly Reports and giving them the shape of an Annual Report
• Developing format for various reports
• Analysis of Annual Reports for each city and of Combined Annual Report
• Participating in the discussions during online sessions and meetups
• Basic Report Writing and Presentation Skills
• Distance Team Work
• Team Spirit is really high at Gramiksha
• Connect with people and socialize
• Gramiksha somewhere taught us that the happiness is sometimes caring for
others rather than being vested in oneself