1. PRESENTATION ON OVERTIME
MANAGEMENT
BY
FAIKA MAMUYA

2. OVERTIME TREND 2013
ILALA 698,774,430
KINONDONI NORTH 378512110
KINONDONI SOUTH 371,833,807.00
TEMEKE REGION 266,643,471.00
COAST REGION 156,964,057
DODOMA REGION 216,925,986
MOROGORO REGION 96,641,296
SINGIDA REGION 65,279,152
TANGA REGION 267,630,786
KILIMANJARO REGION 184,668,766
ARUSHA REGION 247,225,730
MANYARA REGION 49,710,160
MTWARA REGION 174,654,876
LINDI REGION 106,223,880.00

3. CONT
MANYARA REGION 49,710,160
MTWARA REGION 174,654,876
LINDI REGION 106,223,880.00
RUVUMA REGION 160,977,399
MBEYA REGION 174,483,228
IRINGA REGION 226,718,665
RUKWA REGION 160,977,399
MWANZA REGION 298,370,011
KAGERA REGION 201,289,054
MUSOMA REGION 193,290,615

4. CONT
TABORA REGION 68,143,098
SHINYANGA REGION 296,163,879
KIGOMA REGION 132,356,131
KIDATU HYDRO PLANT 487,269,670
MTERA HYDRO PLANT 170,411,170
PANGANI HDRO PLANT 320,754,417
KIHANSI HYDRO PLANT 258,402,833
THERMAL PLANT
337,349,107
GENERATION
UBUNGO GAS PLANT 580,875,597
SOMANGA GAS PLANT 179,216,416
NYAKATO POWER PLANT 26,601,950
THERMAL PLANT
11,270,958
MAINTENANCE

5. CHART ON OT TREND
• Regional and Plant comparison

6. Challenges for Managing Overtime
• Late submissions of OT claims
• Non submission of OT summary soft copy and hard copies
• Most of the overtime claims have more than 50 hrs
• Tanesco is paying the maximum hrs of OT claims 173.32 which is equivalent
to a month salary. Some of the OT submitted have more than 173.32 hrs. We
have a case at CMA Tabora.
• Submission of the copies instead of originals, no stamps or signatures this
leads to delays on payment.
• Shift supervisors have minimum control over shift works thus a lot of
overtime hrs.
• Shift workers have no permit/approval to work overtime
• Double standards on OT permit to work overtime between Regions eg.
Cashiers on Revenue collection over the weekend.
• Deduction of OT hours without consultation with the staff and without
counter sign

7. Employment and Labour Relation Act
NO 6, 2004
• Sections on overtime and hours of work
• 19(1)(2)(3)
• 17(1)(2)(4)(5)
• 20(1)(2)(3)(4)(5) stated bellow
• 21(1)(2)
• 24(1)(2)(3)(4)
• 25

8. Overtime secular
• Wasimamizi wa kazi wote wanatakiwa kufuata utaratibu
uliowekwa na sheria kwa kuwa na makubaliano ya awali kwa
maandishi na wafanyakazi wao kabla ya kufanya kazi za masaa
ya ziada. Written agreement in OT approval form/permite
• Fomu hii itakuwa na kipengele maalum cha kujaza mshahara
wa mfanyakazi husika ili Afisa Rasilimali watu aweze
kukokotoa kiasi cha fedha anachostahili kulipwa mfanyakazi
kutokana na masaa ya ziada aliyofanyia kazi.

9. cont • Hii inalenga kumwezesha meneja husika kujua kiwango cha
fedha anazolipa ikilinganishwa na ufanisi uliopatikana katika
kazi husika hivyo kuidhinisha malipo kwa kuzingatia taarifa
sahihi, na hatimaye kupunguza matumizi yasiyo na tija kwa
shirika.
• Fomu hii mpya itakuwa na kipengele cha kusaini viongozi na
wahusika wote watakaokuwa wameidhinisha kiasi cha malipo
kwa kila mfanyakazi aliyepewa masaa ya ziada.
• Watakaohusika katika kutia saini madai ya malipo ni
wasimamizi wa kazi (Supervisor) Mkuu wa Idara(Head of
Department) Afisa Rasilimali watu (Human Resource Officer)
na Kisha muidhinishaji atakuwa ni Meneja wa kituo/Mkoa
husika

10. cont
• fomu mpya zitajazwa masaa ya ziada tu na sio
pamoja na masaa ya kazi ya siku za kawaida
kama ilivyokuwa siku za nyuma.
• Vilevile utaratibu wa uidhinishaji wa malipo
utafupishwa ili kupunguza malalamiko na
ucheleweshaji wa malipo kwa wafanyakazi.

11. cont
• Fomu za malipo hazitapitishwa tena ofisi za
kanda,ofisi za kanda zitapokea taarifa/ripoti
maalum inayoonesha gharama halisi
zilizotumika katika ulipaji wa saa za ziada
pamoja na Mazingira/Sababu zilizopelekea
gharama hizo kulipwa na tija iliyopatikana
katika kazi husika. Mameneja wa kanda
waweze kuwawajibisha mameneja wahusika
katika kupandisha matumizi yasiyo ya lazima.

12. cont
• Fomula ya kukokotoa malipo ya masaa ya
ziada katika sheria ya ajira na mahusiano
kazini No 6 ya mwaka 2004, Kifungu cha 19
kifungu kidogo cha 5, Kifungu cha 20 kifungu
kidogo cha 4 (Night Hours), pamoja na
kifungu cha 25. Siku za kawaida malipo ya saa
moja yanazidishwa mara 1.5 na siku za
sikukuu malipo ya saa moja yatazidishwa mara
2.

13. Jinsi ya kukokotoa kiasi cha fedha kwa
masaa;
• Mfano; Ilikupata malipo ya masaa 30 kwa
mfanyakazi anayelipwa 1,000,000
• Inabidi kupata mshahara wa saa moja kwa
mfanyakazi husika.
• Gawanya kiwango cha mshahara wa mwezi
kwa 4.333 zidisha kwa saa za kazi kwa siku
kwa wiki. 1,000,000 au 1,000,000 = 5,769.67
• 4.333 x 40 173.32

14. cont
• Hivyo basi 4.333 inapatikana kwa hesabu ifuatayo;
• Majuma ya mwaka mzima ni 52 gawanya kwa miezi 12
ya mwaka ( 52 / 12 = 4.333)
• Wastani wa masaa kwa mwezi ni 173.32 ambayo
inapatikana kwa wastani wa masaa ya wiki kuzidisha
kwa wastani wa wiki kwa mwezi 40 x 4.333 = 173.32
• Malipo ya masaa ya ziada 30 kwa siku za kawaida 30 x
1.5 x 5,769.67= 259,635.15
• Malipo ya masaa ya ziada 30 kwa siku za mapunziko
30 x 2 x 5,769.67= 346,180.2
•

15. cont
• Mfanyakazi atakayefanya kazi usiku atalipwa 5% ya
mshahara wake kwa kila saa alilofanya kazi usiku. Malipo ya
saa usiku ni kuanzia saa 2 usiku hadi saa 12.00 asubuhi.
•
• Mfanyakazi analiyefanya kazi masaa 10 usiku anayo masaa
2 ya ziada .
•
• i) Malipo ya nyakati za usiku bila masaa ya ziada 8 x 0.05 x
5,769.67= 2,307.868
• ii) Malipo ya saa za ziada nyakati za usiku (2 x 1.5 x
5,769.67) + (2 x 0.05 x 5,769.67 = 11,539.34
• iii) Jumla ya malipo ya masaa hayo ni 2,307.868 +
11,539.34 = 13,847.208

16. NEW OT CLAIM FORM

17. DISCUSSION
• 1. Way forward.
• 2. What do think will be the challenges on
implementing this new form.
• How to overcome the challenges.
• 3.How can we collaborate and make the task easy for
RHRO’S and HQ.
• How far do we think the new form will succeed to
reduce overtime payment.
• How can we deal with unpaid OT claims telephone,
emails, letter.
• Procedures for OT approvals/permit in regions

18. CONCLUSION
• THANK YOU