presentation on monash mentee programme

1. Industry & Alumni
Mentoring Program
Program guide - Mentee

3. Page 02
FOREWORD
Congratulations on being selected to be a
part of the Monash Business School Industry
and Alumni Mentoring Program. We are
certain you will find it a rewarding and
fulfilling experience. The program will
provide you with an opportunity to develop
your leadership and employability skills
through engagement with distinguished
alumni and industry professionals who are
committed to supporting Monash Business
School students like you.
The journey you will share with your mentor
will be a collaborative learning relationship
where both you and your mentor share
mutual responsibility and accountability. The
goal is to help you set and fulfil clear and
agreed goals. This happens through a series
of time-limited, confidential, one-on-one
conversations and other learning activities
with your mentor.
The Monash Business School mentors come from a variety of private, public sector and
not-for-profit organisations and have management and leadership experience. Many
mentors are also Monash alumni who have had a similar Monash experience as you.
All of them are dedicated industry professionals who have volunteered their time,
energy, wisdom and experience to support future entrants into their industry.
Many of our students who have already completed the program report that being
involved added richness and meaning to the quality education they received at
Monash. Some of them have gone on to become mentors in the program themselves. I
am confident you will find the program engaging, enjoyable and a source of insight,
inspiration and information which you will be able to draw upon throughout your entire
career. Such lifelong learning opportunities are rare and prized experiences – welcome
to the Monash Business School Industry and Alumni Mentoring Program.
Regards,
Associate Professor John Bevacqua
Associate Dean (Learning and Teaching)

4. Table of Contents
Introduction............................................................................................................... 4
Responsibilities and expectations.......................................................................... 5
Employability Skills.................................................................................................. 6
Mentor Partnership Agreement............................................................................... 7
Activities to complete in the program..................................................................... 9
The stages of the mentoring relationship.............................................................. 10
Stage 1: Initiate.................................................................................................... 12
Stage 2: Develop.................................................................................................. 14
Stage 3: Achieve.................................................................................................. 15
Stage 4: Reflect.................................................................................................... 16
Stage 5: Conclude............................................................................................... 17
Program support...................................................................................................... 18
Appendix................................................................................................................... 19

5. Page 04
1.0 INTRODUCTION
1.1 About the program
The Monash Business School Industry and Alumni Mentoring Program provides an
excellent development opportunity for student mentees. The essence of the program
reflects the Monash University core philosophy of lifelong learning. This philosophy
has its origins in the worldview of Sir John Monash, from whom the University takes
its name.
The program offers students a flexible platform for engaging with experienced
industry mentors who can provide personal insights and perspectives. Mentees
benefit from their mentor’s guidance and feedback. Similarly, our mentors have found
the program to be an invaluable opportunity to share their experience and skills whilst
simultaneously developing their own professional identity.
The semester long program offers mentees and mentors a framework to facilitate the
exchange of ideas and information. The mentor/mentee partnership enables students
to work on several core career goals, creating a roadmap for their own development,
with the support of an experienced professional.
Throughout the program, participants will be invited to attend a range of events, which
may include: program induction and welcome, networking, an end of program
celebration, and development opportunities. Participants will be invited to these
events via email.
1.2 Program aims
As a mentee, the program aims to offer you opportunities such as:
Creating a professional and career-
focussed outlook that develops your
employability skills
Gaining career clarity and expanding
your knowledge of career paths
available to you
Developing insight into key
employability skills and capabilities
sought by and valued by employers
Gaining insights into employment in
specific industry sectors
Learning insights on how to
effectively make the transition
from university to work
Establishing and growing your
professional network
Growing your confidence in a
professional setting
Developing insight from your
mentor’s professional and
personal experience and
knowledge

6. 1.3 Your key responsibilities as a mentee
Adhere to the Monash University Student Charter.
Agree to abide by the behavioural standards set out in the
program Code of Conduct.
Commit to the program and understand that this is a
professional partnership, which needs to be taken seriously.
This includes being on time for meetings, following through
on your commitments, and being respectful and courteous
when in your mentor’s company.
As a mentee you are expected to:
A copy of the Student
Charter can be found
here.
A copy of the Code of
Conduct can be found in
the Help Resources
section on Chronus here.
As a mentee you can gain a lot from the advice, knowledge and support your mentor
has
, but you need to be engaged to benefit and to improve your success in the
program.
1.4 What to expect from your mentor
Your mentor will Your mentor won't
Meet with you at mutually agreed times
Review ideas with you
Help you to clarify your aims, goals
and objectives
Get you a job
Provide visa advice
Judge you
Define your goals for you
Give course advice
Assist with your assignments
Encourage your
professional development
Inspire confidence in you
Provide you with support
and be a guide
Listen to you and remain
neutral
Page 05

7. Employability can be defined as a set of achievements – skills, understandings and
personal attributes – that make graduates more likely to gain employment and be
successful in their chosen occupations, which benefits themselves, the workforce,
the community and the economy (Yorke, 2006). Monash University has identified
the below nine key employability skills as being especially important:
As a mentee, you are encouraged
to reflect upon your employability
skills throughout the program,
including identifying areas of
strength, and opportunities for
development through the Student
Futures platform here.
1. Communication
2. Creativity and Innovation
3. Initiative and Enterprise
4. Professionalism
5. Planning and Organisation
6. Problem Identification and Solution
7. Teamwork
8. Intercultural Competence
9. Use of Tools and Technology
Transferrable Skills
Employability
Academic Achievement
Extra/Co-curricular Activities
Knowledge and Confidence
in Application Process
2.0 EMPLOYABILITY SKILLS
Page 06
Yorke, M, 2006, Employability in higher education: what it is, what it is not, Learning and employability series 1, Higher
Education Academy, York

8. 3.2 Setting SMART Goals
Next, we’d like you to develop (at least) three goals that you would like to achieve
throughout the program as you will be working with your mentor to achieve these.
Page 07
3.0 MENTOR PARTNERSHIP
AGREEMENT
3.1 Defining partnership expectations
During your first meeting with your mentor, it’s important to set clear expectations of how
frequently you will be meeting (we expect weekly or fortnightly as a minimum), where
you will meet (must be in a public space if meeting face to face), and what method of
contact you will have during your meetings (e.g. face to face, phone, ZOOM, Skype,
email).
Once you have mutually agreed on these, write them down
below for your record.
Date of first meeting:
Frequency of meetings:
Preferred method of contact:
Developing skills, such as networking
or public speaking
Gaining a better understanding of the
skills required in a specific industry
Growing your LinkedIn network
Understanding behavioural based
interview questions
See the below list if you’re after inspiration on what kind of goals to set:
Understanding Australian workplace
culture
Learning how to balance
uni/work/social life
Applying for graduate
opportunities/internships
Building your personal brand
If you need further assistance
on creating a career plan,
please refer to the SEEK
Career Planner in the Help
Resources section on
Chronus, which can be found
here.

9. S
M
A
T
R
SPECIFIC
Your goal is direct,
detailed and meaningful
MEASURABLE
Your goal is quantifiable
to track progress and
success
ATTAINABLE
Your goal is realistic and
you have both the tools
and/or resources to attain
it
RELEVANT
Your goal aligns with your
values and long-term
goals
TIME-BASED
Your goal has a specific
date or timeframe
GOAL 1:
GOAL 2:
GOAL 3:
Once you have at least three goals,
write them down using the SMART
format
Page 08
Adapted from: https://www.kazoohr.com/resources/library/how-
to-set-smart-goals

10. Please refer to the List of
Student Resources on
page 19 for additional
services available at
Monash University.
Attend Graduate
Development events on
campus/virtually.
Register here.
Create/improve your elevator
pitch.
Participate in a mock interview with
your mentor or a colleague of your
mentor.
Complete a work site visit at your
mentor’s organisation.
Attend Career Connect
workshops.
Register here.
Record your employability skills
development via
Monash University Student
Futures here.
3.3 Other activities to complete during the
program
Some examples of activities that you may benefit from are listed below:
You should also define some activities you would like to complete with your mentor’s
assistance and guidance throughout the program. Make sure to write down the
activities you would like to complete.
Page 09

11. 4.0 CAREER CONNECT
Career Connect is Monash University’s
central careers service and offers a
wide range of services aimed at
enhancing the employability of Monash
students.
F
or more information, visit their website
here: www.monash.edu/career-connect
Click Here
Page 10
INITIATE DEVELOP ACHIEVE CONCLUDE
REFLECT
5.0 STAGES OF THE
MENTORING RELATIONSHIP
THE MENTORING CONNECTION PLAN
1. Initiate
The initial contact between the mentor and mentee sets the tone of the partnership. During
this stage it is important to build rapport and set expectations.

12. 2. Develop
While the mentor and mentee are establishing a connection, it is important to identify
individual and collective goals and to outline how these will be achieved.
3. Achieve
During this stage the mentee
and mentor work together to
achieve goals. This stage may
include evaluation of
goals set, progression
towards goals or amendment
of goals as the partnership
develops. This stage of the
partnership is usually the
longest.
Page 11
4. Reflect
Reflection is a powerful tool for development. As the mentee achieves their goals, they may
become more independent from the mentor and the need for the mentoring partnership may
become less obvious. At this stage, it is important to reflect on the mentoring partnership,
what has the mentee achieved and what has the mentor learnt? Following reflection, some
partnerships may move to the final stage and conclude, while others may return to the
‘develop’ stage and continue their partnership.

13. Meeting 1
Overview: Building rapport and getting to know each other is the key to this meeting.
The tone should be informal and relationship-oriented.
Example Agenda:
Introductions
Ice-breaker
Create Mentoring Partnership
Agreement
Expectations
Set up Meeting 2
Notes and conclusions:
5.1 Stage 1: Initiate
The first stage involves the initial contact
between mentor and mentee, which can set
the tone for the rest of the partnership.
During this stage it is important to start
building rapport and to set expectations for
the partnership.
The first meeting is critical in establishing the
foundations for the development of your
mentorship but can be a bit daunting for
both of you, so use the Mentoring
Partnership Agreement (on page 7) to help
get the conversation started.
To build a successful
mentorship, ensure both you
and your mentor share the
same objectives and
expectations of the program.
These should be discussed
openly and negotiated within
the partnership.
5. Conclude
Mentoring partnerships may formally conclude in structured programs. In informal
partnerships, both mentor and mentee may decide to redefine and end the mentoring
partnership. At the end of a mentoring partnership it is important to celebrate the growth
of both mentee and mentor, and how the mentoring partnership has supported this. A
formal conclusion gives the mentee a chance to thank mentors for their time and bring
closure to the partnership.
Page 12

14. Once you set your mentorship goals, you will find it easier
to make the best use of time with your mentor.
You may also find it helpful to complete a Career Plan
when setting your goals.
Page 13
Meeting 2
Overview: Begin to start exploring your Career Plan and discuss SMART goals, based on an
evaluation of your values and personal attributes, in relation to the 9 key employability skills
Example Agenda:
Recap
Personal SWOT Analysis
Notes and conclusions:
Arrange Meeting 3
These agenda
items are
suggestions only
and not an
exhaustive list.
You can find a SEEK Career
Planner in the Help Resources
section on Chronus here.
If you need further assistance
with this, we encourage you to
attend a Career Connect Career
Planning workshop. Book here.

15. 5.2 Stage 2: Develop
Page 14
While a connection is being developed and the basis of the relationship is established, it is
important to identify individual and collective goals and outline how these will be achieved.
Meeting 3
Overview: By meeting 3, you should have your three goals finalised. Ensure they are SMART
goals and you have planned when, where, why, and how you're going to achieve them.
Example Agenda:
Recap
Develop 3 SMART Goals
List multiple activities to complete
alongside the goals
Arrange Meeting 4
Notes and conclusions:

16. 5.3 Stage 3: Achieve
This stage of the partnership is generally the
longest. This is where the mentee and mentor
work together to achieve goals decided upon in
the previous stage.
Through this stage it is important that the
mentee and mentor are regularly discussing the
progress of their goals, if these change (which is
completely fine!) and if the mentee requires any
additional support.
The Graduate Development team are here
to help so if you need further information or
resources, send us an email: buseco-
GradauteDevelopment@monash.edu
Page 15
Meetings 4 - 9
Overview: During meetings 4-9 of your partnership, you should be working with your mentor to
achieve your goals and your other planned activities listed in your Mentor Partnership Agreement.
Example Agenda: Notes and conclusions:

17. 5.4 Stage 4: Reflect
This is an opportunity for mentor and mentee to reflect on the mentoring partnership and
the goals that were initially set out to achieve.
During meetings 10-11, work with your mentor to create a road map for after the
mentoring program – what will you do after the program concludes to continue your
professional development? What are your goals and plans for the next three, six, 12
months? Remember to set SMART goals and write them down!
Page 16
Meetings 10 - 11
Overview: Reflect upon the goals you set at the beginning of the program. Have you achieved all of
your goals? Do you need further assistance to achieve them? Have you changed your goals along
the way? It's okay if you have!
Example Agenda: Notes and conclusions:

18. Now is a good time to use
the Student Futures
platform to revise and
reflect on your mentee
journey!
5.5 Stage 5: Conclude
What worked well?
What did you learn?
What were your turning points in this program?
What key skills are you taking away from the program?
It is important to acknowledge the end of the mentoring partnership so both mentee and
mentor can have closure.
At the conclusion of a mentoring partnership, it is important to celebrate the goals
achieved, the growth of mentee and mentor, and how the mentoring partnership has
aided this.
Now, it’s time to reflect on what you have learned from your mentor, and give them some
feedback on how they went as a mentor.
Some mentors and mentees continue to
stay in touch after the conclusion of the
program. If you wish to continue the
partnership with your mentor, ask them
if they’re happy to, and set clear
expectations of how often you will
connect/meet moving forward. This
needs to be mutually agreed upon.
Remember: your mentor is under no
obligation to continue to stay in touch
with you after the conclusion of the
program and if they decline to do so,
you need to respect that.
Page 17
Meeting 12
Overview: Your final session has arrived! It’s time to thank your mentor for their support and help.
A gift is not necessary, but a thank you card/email is a great way to thank your mentor for their time,
help and knowledge.
Example Agenda: Notes and conclusions:

19. Organise your immediate safety (e.g. apply first aid or find a trained
first aider to assist you, vacate the area, call 000).
Collect immediate facts about the incident.
Contact the Program Coordinator and report what happened.
Communicate with your program support team on actions to take.
Act on instructions from emergency services and your Program
Coordinator.
Do not speak with media, the public, external parties or comment
via social media on the incident.
Understand how you and your fellow participants are feeling. Seek
appropriate support.
Summarise the incident in a debrief with the Program Coordinator
Graduate Development
Email: buseco-GraduateDevelopment@monash.edu
Ph: +61 3 9903 1403
Should an incident occur during the program, or any other off-campus activity related
to the Monash Business School Industry and Alumni Mentoring Program, the program
staff are trained to assist. Should you find yourself involved in an incident, the following
response protocols are the actions you should consider:
6.0 PROGRAM SUPPORT
Page 18
Organise
Facts
Find
Communicate
Act
Media
Understand
Summarise
If at any point during the program or at a program event you feel threatened,
concerned or uncomfortable, please contact:
Monash Security – Emergencies
on campus (available 24 hours)
Phone: 9905 3333
Monash Security – General
security enquiries
Phone: 9902 7777
Monash University
Counselling Service
Phone: 9905 3020
Monash Safer
Community Unit
Phone: 9905 1599

20. APPENDIX
Page 19
Appendix 1
List of Student Resources
Monash Business School
CareerHub
https://careergateway.monash.ed
u.au/s/business
Explore upcoming Graduate Development employer
events and employer panel events
Explore degree specific employer events such as the
Careers Explorer Series
Explore upcoming Graduate Development
employability workshops (LinkedIn LIVE, Applying for
Graduate Programs & Internships, Effective Interviews,
Successful Resumes, Maximise Your WIL Experience)
Explore Monash Business School student FAQs
Monash Career Connect /
Uni Hub
https://www.monash.edu/career-
connect
https://unihub.monash.edu/s/care
erconnect
Career planning workshops
Employability workshops (LinkedIn, Mock Assessment
Centre, Nailing the Interview, How does Graduate
Recruitment work)
How-to workshops (resume writing, cover letter, key selection
criteria, LinkedIn, interviews)
Career success coaching
Discipline specific workshops (explore occupations and
identify skills employers value)
Find a job (local and international opportunities, casual/part-
time work, internships, graduate opportunities, global
careers)
Employer events on campus
Working in Australia/Know your work rights in Australia
Monash Student Futures
https://www.monash.edu/student-
futures
Unique to Monash, this online platform helps you identify, record
and present the employability skills you acquire during the
course of your study and extra-curricular activities. It also helps
you prepare for interviews, craft a comprehensive resume, and
assist you in refining your overall career readiness.
LinkedIn Learning
https://www.linkedin.com/lear
ning/
Monash students have complementary access to LinkedIn
Learning, the world's largest micro credential platform.

21. Page 20
GradConnection
GradAustralia
English Connect
https://www.monash.edu/englis
h-connect
A number of free co-curricular programs focusing on developing
communication skills, and academic and conversational
language in cultural contexts for all students (domestic and
international), including workshops, conversation groups, and
drop-in sessions for assignments.
Monash Counselling
https://www.monash.edu/health
/counselling
Free confidential counselling can help you with problems coping
with study or university life, stress and anxiety or depression,
loneliness, drug and alcohol abuse and addictions, negative
feeling or suicidal thoughts, relationship or family issues.
Clubs and Societies
https://www.monash.edu/study/
student-life/clubs-and-societies
Whether you want to meet people who share the same
interests/hobbies as you, or you would like to make new friends,
clubs and societies are a vital part of university life. All campuses
have student-run clubs that organise fun activities such as trips
and social events.
Volunteering
https://www.monash.edu/volunt
eer
Volunteering is a great way to give back to the community
through unpaid work. Volunteering also provides an opportunity
for you to develop your employability skills, and make new
friends and connections.
External resources for
graduate jobs (domestic and
international)
Working in Australia
https://www.monash.edu/career
-connect/explore/work-australia
Workplace rights
Pay rates/salaries
International students
Working whilst studying
Visa, Immigration and
Working Rights in Australia
https://www.homeaffairs.gov.au
Monash University does not provide Visa and Immigration
advice to students. Students should consult with the
Department of Home Affairs (Immigration) for any questions on
their Visa and working rights within Australia.

22. Appendix 2
Chronus is the platform we use to facilitate the online component of the Industry & Alumni
Mentoring Program.
Chronus is available for all mentees and mentors to use to manage their partnership and
to access additional program materials and support.
Chronus has some great functions to communicate with your mentoring partner, build and
increase your network, share ideas, and ask for advice.
Chronus log-in page: https://mentoring.monash.edu/p/p9/session/new
Chronus
We encourage all mentors and mentees to use the
menu on the left hand side of the platform to access
Forums and Help Resources (as shown here on the
left).
There are forums for mentors only, mentees only, and
for both mentors and mentees. The forums are
designed to be used for participants to support one
another by sharing ideas and advice, and for asking
questions. The Graduate Development team will
assist in facilitating discussions, promote events, and
share job opportunities here.
Throughout this guide, we have referred to a few
additional resources that can be found in Help
Resources. There are also additional support
materials here for both mentors and mentees.
Get the most of out of the program by actively
participating in Chronus!
Page 21

23. The Mentoring Connection Plan in this guide (on
pages 15-23) is also built into Chronus. You can
access it by clicking on your partnership name
under your mentoring connections from the menu
on the left in Chronus (as shown here on the left).
Once you’ve clicked on that, select Plan (as shown
here below). Click on each task to view further
information about what’s involved in that step (note
that this will come up on the right hand side of
Chronus).
Here, you can easily tick off your tasks and stay on track throughout the program.
You can also directly message your partner via Chronus via the Messages section, and
set up Meetings (as shown here below).
Page 22

24. Appendix 3
The purpose of this checklist is to provide you with a guide and inspiration of the types of
activities to complete during the mentoring program with the help and guidance from your
mentor, and some topics of discussion.
Program Checklist
Complete the Mentoring Partnership Agreement with your mentor
☐ Create a career plan and explore different career pathways
☐ Explore which industries and organisations are hiring and what type of roles are
available
☐ Explore your mentors career paths, challenges, and things they like most/least about
their job
☐ Understand which employability skills and capabilities are sought by and valued by
employers
☐ Explore ways on how to effectively make the transition from university to work
☐ Establish and grow your professional network
☐ Grow your LinkedIn network
☐ Explore how to successfully network at networking events
☐ Reach out to other program participants via the Chronus Forums and/or LinkedIn
☐ Refine your elevator pitch
☐ Practice motivational and behavioural based interview questions
☐ Complete a mock interview with your mentor and/or a colleague of your mentor
☐ Understand Australian workplace culture
☐ Explore ways on how to achieve a uni/work/life balance
☐ Attend Graduate Development employer events and employability workshops
☐ Complete a work site visit of your mentor’s organisation
☐ Attend Career Connect workshops
☐ Explore LinkedIn Learning modules
☐ Attend English Connect workshops
☐ Join a club/society
☐ Complete some volunteer work
☐ Apply for graduate opportunities/internships
Page 23

25. Page 24
This program is proudly delivered by
Monash Business School
Graduate Development
Email: buseco-
GraduteDevelopment@monash.edu
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