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Presentation on Hospital Management System
- 1. Government Polytechnic, Adityapur 24/05/20251 GOVERNMENT POLYTECHNIC ADITYAPUR PRESENTATION ON HOSPITAL MANAGEMENT SYSTEM PRESENT BY GROUP NAME- CODE_STARS GROUP MEMBERS Om Prakash Rajwar- 22402065005 Raj Kumar- 22402065006 Sachin Buriuly- 22402065007 Arya R Sharma-22402065002 Under The Guidence Of Mr. Kunal Mahto
- 2. Government Polytechnic, Adityapur 24/05/20252 INTRODUCTION A Hospital Management System (HMS) is a software designed to help hospitals and clinics manage their work easily and efficiently. It keeps all records related to patients, doctors, staff, appointments, medical reports, billing, and medicines in a digital format. In many hospitals, things are still done using paper files and manual entries, which can lead to mistakes, delays, and missing information. A Hospital Management System solves this problem by storing everything on a computer, making it faster and safer to access data. This system helps doctors quickly see a patient’s full history, book appointments, and give better treatment. It also supports staff in managing daily tasks like billing, generating reports, and organizing hospital resources. Using such a system saves time, reduces human errors, and improves communication between different departments of the hospital — leading to better and smoother healthcare services.
- 3. Government Polytechnic, Adityapur 24/05/20253 NEED OF PROJECT Hospitals deal with many patients every day. There are lots of things to manage like patient details, doctor appointments, bills, reports, medicines, and more. Doing all this work using pen and paper is very slow and can cause mistakes. Sometimes, it is hard to find old patient records or give the correct treatment on time. Also, hospital staff spend a lot of time writing things down instead of helping patients. That’s why a Hospital Management System (HMS) is needed. It helps make all hospital work faster, safer, and more organized. Everything is stored on the computer — so it is easy to check, update, and manage.
- 4. Government Polytechnic, Adityapur 24/05/20254 OBJECTIVE OF THE PROJECT The main goal of this project is to make hospital work easier, faster, and well- managed using a computer system. It helps doctors, staff, and patients work together more smoothly. • 💻 To replace manual (paper-based) hospital work with a computer system • ⚕️ ️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️To help doctors easily check patient details and history • 🧾 To make billing and report generation fast and automatic • 📅 To manage appointments without confusion • 🏥 To keep records of patients, staff, and doctors safely in one place • 📊 To create medical reports quickly and correctly • 🔐 To protect data using login and secure access • ️ ⏱️To save time and reduce human errors • 🧠 To improve the quality of hospital services and decision making
- 5. Government Polytechnic, Adityapur 24/05/20255 SCOPE OF THE PROJECT The Hospital Management System is useful for any hospital, clinic, or health center that wants to manage its work using a computer. It helps in handling daily hospital activities in a smart and easy way. This system can be used by doctors, staff, and hospital admins to manage patients, appointments, billing, reports, and more — all in one place. • 🏥 Can be used in small or large hospitals and clinics • ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️ ⚕️Helps doctors and nurses manage patient care easily • 🧾 Useful for reception staff to handle billing and appointments • 💉 Tracks patient history, medicines, tests, and treatments • ️ 🖥️Can be used on computers within the hospital network • 🔐 Improves hospital record-keeping and data privacy
- 6. Government Polytechnic, Adityapur 24/05/20256 MODULES OF THE SYSTEM The Hospital Management System is made up of different modules. Each module has its own job and helps in managing a specific part of the hospital. 1. Admin Module: • Manages all parts of the system (users, doctors, patients, appointments and medicines). • Can add, update, or delete records. • Can view reports like appointments per day, and medicine stock. 2. Doctor Module: • Doctor can log in using their credentials. • Can see their scheduled appointments. • Can check medical history of assigned patients. • Can update diagnosis, prescribe medicines, and enter treatment notes.
- 7. Government Polytechnic, Adityapur 24/05/20257 3. Patient Module: • Patients can register and log in. • Can book an appointment with a doctor. • Can view past reports, bills, and appointment history. 4. Appointment Module: • Allows patients to book appointments . • Admin and doctors can manage or cancel appointments. • Reduces waiting time and improves scheduling. 5. Medicine Management Module: • Admin can add, update, or remove medicine records. • Tracks stock quantity and expiry dates. • Helps ensure availability of medicines when needed.
- 8. Government Polytechnic, Adityapur 24/05/20258 7. Database Management Module • This module is the backbone of the system, storing all the important data securely. • All data such as user login details, patient records, doctor information, appointments, billing, and medicine inventory is stored in a MySQL database. • Tables are created for each entity (e.g., patients, doctors, appointments, bills, medicines, users). • Data is linked using unique IDs (primary and foreign keys), ensuring consistency and easy access. • The database is optimized for fast data retrieval, updating, and deletion. • Backups can be taken to prevent data loss, and security rules ensure only authorized users can access or modify the data.
- 9. Government Polytechnic, Adityapur 24/05/20259 ER DIAGRAM
- 10. Government Polytechnic, Adityapur 24/05/202510 SYSTEM REQUIREMENT 1. Software Requirements: • Operating System: Windows / Linux • Browser: Chrome, Firefox (for web-based system) • Frontend: HTML, CSS, JavaScript • Backend: PHP • ️Database: MySQL • Editor: VS Code / Sublime Text / Notepad+ • Server: XAMPP / WAMP for local development 2. Hardware Requirements: • 🧠 Processor: Intel i3 or above • 💾 RAM: 4 GB or more • 💽 Hard Disk: 100 GB (minimum) • ️ 🖥️Display: Standard Monitor (any size) • ️ 🖨️Optional: Printer (for bill/reports) To run the Hospital Management System properly, the computer or server should have some basic hardware and software. These are the minimum requirements.
- 11. Government Polytechnic, Adityapur 24/05/202511 TECHNOLOGY USED The Hospital Management System is developed using web-based technologies that work together to make the system user-friendly, fast, and secure. Frontend (User Interface): • HTML – To create the structure of web pages • CSS – To style the web pages (colors, layout, fonts) • JavaScript – To add interactivity (form validation, dynamic content)
- 12. Government Polytechnic, Adityapur 24/05/202512 Backend (Server-side Logic): • PHP – To handle user requests and communicate with the database • MySQL – To store and manage all hospital-related data (patients, doctors, bills, etc.) Other Tools: • XAMPP – To run PHP and MySQL on a local server • VS Code – For writing and editing code
- 13. Government Polytechnic, Adityapur 24/05/202513 USER INTERFACE SCREENSHOTS
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- 25. Government Polytechnic, Adityapur 24/05/202525 ADVANTAGES • Better Patient Care: Quick access to patient records helps doctors make informed decisions. • Time-Saving: Automates tasks like scheduling and billing, reducing manual work. • Cost-Effective: Streamlines operations, leading to reduced administrative expenses. • Secure Data: Protects patient information with secure storage and access controls. • Improved Communication: Enhances interaction between patients and healthcare providers. • Easy Data Access: Provides quick retrieval of patient information for better decision- making. •Efficient Inventory Management: Tracks medical supplies to prevent shortages or overstocking. •Reduced Paperwork: Digitizes records, minimizing the need for physical documents.
- 26. Government Polytechnic, Adityapur 24/05/202526 FUTURE SCOPE • Using AI (Artificial Intelligence): AI can help doctors predict patient conditions, manage hospital resources better, and help with medical decisions based on data. • Online Doctor Visits (Telemedicine): More people will be able to consult doctors through video calls, making healthcare easier and available from home. • Better Security with Blockchain: Blockchain can make patient data more secure by preventing tampering and making sure only authorized people can access it. • Mobile Apps: Patients and doctors will use mobile apps to easily access information, book appointments, and track health status. • Automating Tasks: Systems will automatically handle tasks like scheduling appointments, managing payments, and updating patient records, saving time and reducing mistakes.
- 27. Government Polytechnic, Adityapur 24/05/202527 CONCLUSION A Hospital Management System (HMS) is an important tool that helps hospitals run smoothly by managing tasks like patient records, appointments, billing, and more. As technology improves, HMS will become even more helpful by using tools like AI, telemedicine, and secure data storage. These advancements will make healthcare faster, more efficient, and easier to access for everyone. In the future, HMS will continue to improve patient care, reduce errors, and make hospital management much more effective.