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Presentation-March-2018-to-ISO45001.pptx

The document provides an overview of the ISO 45001:2018 standard for occupational health and safety management systems, highlighting its emergence as the first international standard supported by various global organizations. It outlines key changes from OHSAS 18001, including a stronger emphasis on context, leadership, worker participation, and a standardized high-level structure for easier implementation across different management systems. It further elaborates on the importance of worker participation, risk management, and documented information within the occupational health and safety framework.

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Welcome I.S. ISO 45001:2018 Information briefing ISO45001:2018 1
Fergal O’Byrne Head of Business Excellence NSAI Certification
Maria McKeown Lead Auditor NSAI Certification ISO45001:2018 4
OHSAS 18001 Migrating to… ISO 45001:2018 ISO45001:2018 5
Time for Global Change • International Focus on managing Occupational Health and Safety • First International Standard • Supported by ILO, ISO and Industry for the prevention of work- related injury and ill-health ISO45001:2018 6
Change has happened • ISO FDIS 45001 is approved • 3-4 weeks standard will be published as ISO45001:2018 • >90% members approved • Fantastic results for the working groups.
ISO High Level Structure – Annex SL What is it ? • Developed by ISO • Introduces common clauses, headings and core text • Increases alignment and makes it easier to implement multiple management systems • ISO9001, ISO14001 have adopted this structure ISO45001:2018 8
High Level Structure The High Level Structure is a standardised way of drafting future ISO management systems standards All new standards should respect and share a common consistent approach • A common framework • Standardised text • Shared clauses and titles Whilst the high level structure cannot be changed, sub-clauses and discipline – specific text can be added With the new structure applicable to all new ISO management systems standards it will be easier to implement multiple integrated management systems ISO45001:2018 9
Key Changes • Emphasis on the context of the organisation • Workers and other interested parties • Leadership, commitment and culture • Consultation and participation of workers • Application of risk based thinking, integration into other process(s) • Introductions of new term-opportunities related to risk prevention ISO45001:2018 10
Key Changes • Documented information – replace document control, records and procedures • Communication internally and externally ISO45001:2018 11
Annex SL Common Structure 1. Scope 2. Normative references 3. Terms and definition 4. Context of the organisation 5. Leadership 6. Planning 7. Support 8. Operation 9. Performance evaluation 10. Improvement ISO45001:2018 12
OHSAS 18001/ISO 45001:2018 OHSAS18001:2007 1. Scope 2. Reference Publications 3. Terms and definitions 4.1 OH&S requirements 4.2 policy 4.3 Planning 4.4 Implementation 4.5 Checking – performance monitoring 4.6 Management Review ISO45001:2018 1. Scope 2. Normative Reference 3. Terms and definitions 4. Context of the organisation 5. Leadership and worker participation 6. Planning of OH&S 7. Support 8. Operational 9. Performance evaluation 10.Improvement ISO45001:2018 13
Verbal Words • “shall” indicates a requirement • “should” indicates a recommendation • “may” indicates a permission • “can” indicates a possibility or capability • “Note” is guidance/clarification on requirements • “Note to entry” additional information that supplements the terminology ISO45001:2018 14
Terms and Definitions Organisation “persons of group of people that has its own functions with responsibilities, authorities and relationships to achieve its objectives” Interested party “person or organisation that can affected, be affected by, or perceive itself to be affected by a decision or activity” Contractor “external organisation providing services to the organisation at a workplace in accordance with agreed specifications, terms and conditions” ISO45001:2018 15
Terms and definitions Worker “person performing work or work related activities under the control of the organisation Note1: persons perform work or work related activities under various arrangements- paid/unpaid Note2: workers include top management, managerial and non-managerial ISO45001:2018 16
Continued .. Participation “involvement of workers in decision-making” Consultation “seeking the views making a decision” Workplace “place under the control of the organisation where a person needs to be or go by reason of work” Note 1: the organisation responsibilities depends on the degree of control ISO45001:2018 17
Continued .. Risk “effect of uncertainty” OH&S Risk “combination of the likelihood of occurrence of a work related hazardous event and exposure(s) and severity of injury and ill-health that can be caused by the event or exposure(s) Injury and ill-health “adverse effect on the physical, mental or cognitive ISO45001:2018 18
ISO 45001:2018 Contents 1. Scope 2. Normative references 3. Terms and definitions 4. Context of the organization • Understanding the organization and its context • Understanding the needs and expectations of workers and other interested parties • Determining the scope Of OH&S MS 5. Leadership & Worker Participation • Leadership and commitment • OH&S Policy • Organizational roles, responsibilities and authorities • Participation and consultation 6. Planning • Actions to address risks and opportunities including effective participation of workers in planning process • Hazard identification and assessment of risk and opportunities • Determining legal and other requirements • OH&S objectives and planning to achieve them 7. Support • Resources • Organizational knowledge • Competence • Awareness • Communication • Documented information 8. Operation • Operational planning and control • Eliminating hazards • Management of change • Procurement – • Contractors/outsourcing • Emergency preparedness and response 9. Performance evaluation • Monitoring, measurement, analysis and performance evaluation • Evaluation of compliance with legal requirements and other requirements • Internal audit • Management review 10. Improvement • General – • Incident Nonconformity and corrective action • Continual improvement – Black: core MS requirements Red: new MS requirements Green: ISO45001 specific ISO45001:2018 19
Plan-Do-Check-Act Leadership & Worker (5) Support and Operation (7, 8) Performance (9) Improvement (10) Planning (6) ISO45001:2018 20 Needs and Expectations of relevant interested parties Intended outcomes Context of the organisation
4 Context of the organisation Clause 4.1 Understanding the organisation Clause 4.2 Understanding the needs and expectations of workers and other interested parties Clause 4.3 Determining the scope of OH&S Clause 4.4 OH&S management system ISO45001:2018 21
4 - Context 4.1 Understanding the Organisation and its context • New requirement • Understand issues both positive and negative that needs consideration in establishing OH&S • Opportunity to identify external and internal factors and interested parties that effect intended outcomes of OH&S ISO45001:2018 22
4.2 Needs and Expectations 4.2 Understanding the needs and expectations of workers and other interested parties • Needs of external interested parties determined by organisation relevant to OH&S • Needs and expectations of managerial and non- managerial workers • Other interested parties – legal and regulatory ISO45001:2018 23
Clause 4.3 Scope of OH&S 4.3 Determining scope of OH&S management system • Intended to clarify the boundaries of OH&S • Consider external and internal factors • Requirements of interested parties • Work related activities performed • Scope should address hazards and potential risk ISO45001:2018 24
4.4 OH&S Management System 4.4 OH&S Management system • Establish, implement, maintain and continually improve OH&S • Process needed and interactions – integrate requirements into various business operations e.g. design & development and procurement ISO45001:2018 25
5 Leadership and worker participation Clause 5.1 Leadership and commitment Clause 5.2 OH&S policy Clause 5.3 Organisational roles, responsibilities and authorities Clause 5.4 Consultation and participation of workers ISO45001:2018 26
5.1 Leadership and worker participation 5.1 Leadership and commitment • More focus to demonstrate leadership and commitment • Take overall responsibility and accountability for protection of workers • Ensuring active participation of workers, worker representation using consultation • Consider need to establish H&S committees • Identification and removal of barriers to participation • Continual improvement of OH&S • Developing, leading and promoting a culture supporting OH&S ISO45001:2018 27
5.2 OH&S Policy 5.2 OH&S Policy • OH&S policy set of principles and overall sense of direction • H&S policy on consultation with workers at all levels and communicated • Commitment to provide safe and healthy working conditions • Prevention of injury and ill-health • Policy appropriate to size and context of organisation • Specific nature of it OH&S risk and OH&S opportunities • Communication of policy ISO45001:2018 28
5.3 Organisational roles, responsibilities, accountabilities and authorities 5.3 Organisational roles, responsibilities, accountabilities and authorities • Assigned to relevant roles with OH&S • Communicated at all levels within organisation • Maintained as documented information • Workers at each level assume responsibility which they have control ISO45001:2018 29
5.4 Consultation and participation of workers– new clause 1) 5.4 Consultation and participation • Establish, implement, maintain process(es) for consultation and participation in developing, planning, evaluation and actions for improvement in OH&S • Provide mechanisms, time, training and resources necessary for participation • Provide timely access to clear, understandable and relevant information on OH&S ISO45001:2018 30
5.4 Consultation and participation– new clause (2) 5.4 Consultation and participation • Identify and remove obstacles or barriers to participation and minimize those that cannot be removed • Additional emphasis to the participation of non-managerial workers in OH&S • Additional emphasis to the inclusion of non-managerial workers in consultation • Note 4: provision of training at no extra cost to workers and provision of training during working hours were possible ISO45001:2018 31
6 Planning Clause 6.1 Actions to address risks and opportunities Clause 6.2 ISO45001:2018 32
6.1 Actions to address risk and opportunities 6.1 Actions to address risk and opportunities 6.1.1 General 6.1.2 Hazard identification and assessment of risks and opportunities ISO45001:2018 33
6.2 OH&S objectives and planning to achieve them 6.2 OH&S objectives and planning to achieve them 6.2.1 OH&S objectives 6.2.2 planning to achieve OH&S objectives ISO45001:2018 34
6.1 Actions to address risk and opportunities 6.1.1 General • Context (4.1) • Interested parties (4.2) • Scope (4.3) • Prevent, reduce undesired effects • Risk and opportunities (6.1.2.3) to intended outcome • Planned change (8.1.3) assessment of risk • Maintain documented information – risks, opportunities and processes needed to have confidence in risk management ISO45001:2018 35
6.1.2 Hazard identification and assessment of risk and opportunities 6.1.2 Hazard identification and assessment of risks and opportunities 6.1.2.1 hazard identification 6.1.2.2 assessment of OH&S risk and other risks to OH&S management system ISO45001:2018 36
6.1.2 Hazard Identification and assessment of risk and opportunities 6.1.2.1 Hazard identification • Ongoing proactive identification of hazards • Past incidents, emerging trends • Routine & non-routine activities and situations • Emergency situations • Human factors • Other issues – design, situations in the vicinity of workplace, situations not controlled by organisations • Changes or proposed changes • Change in knowledge • How work is organised, social factors, workload, work hours, leadership and culture ISO45001:2018 37
6.1.2 Hazard Identification and assessment of OH&S risks 6.1.2.2 Assessment of OH&S risks and other risk to the OH&S management system • Assess OH&S risks from hazards identified • Take account of issues from context 4.1 & needs and expectations of interested parties 4.2 • Define methodology and criteria • Methodologies and criteria be maintained and retained as documented information ISO45001:2018 38
6.1.2 Hazard Identification and assessment of OH&S risks 6.1.2.3 Identification of OH&S opportunities and other opportunities • New! • Opportunities to enhance OH&S performance taking into account: • Planned changes • Opportunities to eliminate or reduce risk • Opportunities to adapt work, work organisation and work environment to workers • Opportunities for improving OH&S management system ISO45001:2018 39
6.1.3 Determination of applicable legal requirements and other requirements 6.1.3 Determination of applicable legal requirements and other requirements • Process replaces procedure • Determine and have access to up to date legal requirements • Determine how these apply and will be communicated • Take into account when establishing, implementing • Maintain and retain documented information ISO45001:2018 40
6.1.4 Planning action 6.1.4 Planning action • Address risk and opportunities (6.1.2.2 & 6.1.2.3) • Address applicable legal requirements (6.1.3) • Emergency preparedness emergency situation (8.2) • Integrate actions to other business process(s) – Business Continuity, Financial or HR • Eliminating hazards and reducing OH&S risk (HoC) (8.1.2) • Best practice ISO45001:2018 41
6.2 OH&S objectives 6.2 OH&S objectives • Maintain and improve OH&S management system and OH&S performance • Take into account results of assessment of OH&S risk and opportunities and other risks and opportunities • Take into account outputs of consultation with workers and workers representative • Be measurable or capable of evaluation • Clearly communicated ISO45001:2018 42
6.2.2. Planning to achieve OH&S objectives 6.2.2. Planning to achieve OH&S objectives • What will be done • What resources • Who will be responsible • When completed • How measured through indicators if practicable, monitored and frequency • How actions will be integrated into overall business processes • Maintain and retain documented information ISO45001:2018 43
7 Support Clause 7.1 Resources Clause 7.2 Competence Clause 7.3 Awareness ISO45001:2018 44
7.1 Resources 7.1 Resources • Determine resources and provide resources needed for OH&S • Resources can include HR, natural resources, infrastructure and technology • Human resources includes - diversity, skills and knowledge ISO45001:2018 45
7.2 Competence 7.2 Competence • Workers competence that impact on OH&S performance • Competence – appropriate education, training and experience • Criteria for each role • Workers evaluated periodically to ensure continued competence for their roles • Retain appropriate documented information as evidence of competence ISO45001:2018 46
7.3 Awareness 7.3 Awareness • Made aware of OH&S policy • Implication of not conforming with OH&S requirements • Information and outcomes of investigations of relevant incidents • OH&S hazards and risk relevant for them ISO45001:2018 47
7.4 Communication 7.4 Communication • Determine the need for internal or external information and communication relevant to OH&S • What , when, who and when it will inform and communicate • Who – internally, externally with interested parties, contractors or visitors to the workplace • how it will received, maintain documented information and respond to relevant communications ISO45001:2018 48
7.5 Documented information 7.5 Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information • Replaces documented “documentation”, “documented procedure” and “records” • Extent and nature of documented information dependant on complexity of organisation • Access by workers of documented information • Confidentiality of personal information of workers ISO45001:2018 49
Documented information • Clause where reference to documented information • 4.3, 5.2, 5.3, 6.1.1, 6.1.2.2,6.1.3, 6.2.2, 7.2, 7.4, 7.5.1. 7.5.3, 8.1.1., 8.2, 9.1.1, 9.1.2, 9.2.2, 9.3, 10.1 & 10.2 ISO45001:2018 50
8 Operational planning and control Clause 8.1 Operational planning and control Clause 8.1.1 – General Clause 8.1.2 – Eliminating hazards and reducing OH&S risk (HoC) Clause 8.1.3 Management of change – more explicit Clause 8.1.4 Procurement – NEW takes into account Contractors & Outsourcing Clause 8.2 Emergency preparedness and response ISO45001:2018 51
8.1 Operational planning and control 8.1.1 General • Implement controls in Clause 6 • Establishing criteria for process(s) • Implementing control defined in criteria • Keeping documented information • Absence of documented information could lead to deviations • Adapting work to workers including induction of new workers (A 8.1.1) ISO45001:2018 52
8.1 Operational planning and control 8.1.2 Eliminating hazards and reducing OH&S risks • Establish a process and determine controls for achieving reduction in OH&S risks using Hierarchy of Controls; • Eliminate • Substitute • Engineering controls • Administrative controls • Provide and ensure safe use of PPE • Note provision of PPE at not extra cost to workers ISO45001:2018 53
8.1.3 Management of Change 8.1.3 Management of Change • Establish a process for the implementation and control of planned changes • Changes include: • Work processes • Legalisation • Knowledge and information about hazards and related OH&S risk • Developments in knowledge and technology • Control changes to mitigate against adverse impact on OH&S ISO45001:2018 54
8.1.4 Procurement 8.1.4.1 Procurement • Establish process to control procurement of products and services to ensure conformity with its OH&S Management System ISO45001:2018 55
8.1.4.2 Contractors 8.1.4.2 Contractors • Establish a process to co- ordinate with contractors for hazard identification and access controls to OH&S risks from contractor activities • Requirements of OH&S management system are met by contractors and their workers • OH&S criteria for selection of contractors ISO45001:2018 56
8.1.4.3 Outsourcing 8.1.4.3 Outsourcing • Ensure outsourced functions and process are controlled • Outsourced arrangements are consistent with legal requirements • Integral to the organisation’s ability to operate • Controls to achieve intended outcome of OH&S management system ISO 45001:2018 57
8.2 Emergency Preparedness and Response 8.2 Emergency Preparedness and Response • Identify potential emergency situations • Assess OH&S risks associated with these • Preventative controls • Planned response to emergency situations including provision of first aid • Periodic testing and exercise of emergency response capabilities • Evaluate and revise plans • Communicate information relevant to their duties • Training • Needs and capabilities of interested parties • Maintain and retain documented information ISO45001:2018 58
9 Performance monitoring Clause 9.1 Monitoring, measurement, analysis and performance evaluation Clause 9.2 Internal Audit Clause 9.3 Management Review ISO45001:2018 59
9.1 Performance monitoring, measurement, analysis and performance evaluation 9.1.1 General • Process for monitoring and measurement and evaluation • Determine: • What needs to be monitored and measured • Criteria for evaluation of OH&S performance • Methods deployed • When monitoring and measuring will be performed • When results analysed, evaluated and communicated • Calibration of equipment ISO45001:2018 60
9.1 Performance monitoring, measurement, analysis and evaluation 9.1.2 Evaluation of compliance • Determine frequency • Evaluate compliance • Take action (10.1) • Maintain knowledge and understanding of its status of compliance • Retain documented information of results ISO45001:2018 61
9.2 Internal Audit 9.2.1 Internal audit general • Nothing different from OHSAS18001 • Conduct audits at planned intervals • Effectively implemented and maintained • Inclusion the OH&S policy and OH&S objectives ISO45001:2018 62
9.2 Internal Audit 9.2.2 Internal audit programme • Plan audit programme inclusion of consultation in process • Competent auditors • Relevant findings reported to relevant workers • Take appropriate action to addresses non-conformities and continually improve its OH&S performance ISO45001:2018 63
9.3 Management Review 9.3 Management Review • Additional requirements • OH&S performance including trends in: • Incidents • Worker participation and outputs of consultations • OH&S risks, risks and OH&S opportunities • Relevant communication with interested parties • Adequacy of resources for maintaining effective OH&S • Actions needed when objectives not achieved ISO45001:2018 64
10 Improvement Clause 10.1 General Clause 10.2 Incident, nonconformity and corrective action ISO45001:2018 65
10.2 Incident, nonconformity and corrective action 10.2 Incident, non- conformity and corrective action • React to incidents in timely manner • Take direct action to control and correct • Evaluate the root cause • Determine action based on HoC and MoC • Review of assessment of OH&S risks prior to taking action (6.1) • Communicate documented information to relevant workers • Note: reporting of incidents without delay can assist in removal of hazard ISO45001:2018 66
10.3 Continual improvement 10.3 Continual improvement • Enhance OH&S performance • Promote a positive OH&S culture • Promoting the participation of workers in implementing actions • Communicate results • Retain documented information ISO45001:2018 67
Migration to ISO 45001 • 3 year migration period from date of publication • Certification to FDIS is possible but no certificate will be issued until ISO 45001 is published • AD19-06 NSAI technical questionnaire on website in PDF ISO45001:2018 68
Continued options to migrate • Upgrade at reassessment with days assigned for reassessment – in cycle • Upgrade at surveillance audit with additional time – in cycle – focus on key changes • Special audit upgrade at surveillance with additional time, this will start a new registration cycle – new certificate ISO45001:2018 69
National Forward I.S. ISO 45001 • HSA supports the standard as it affords a systemic approach to managing OH&S • Clear statement claims of conformity to ISO 45001 cannot be taken as evidence of compliance with legal H&S obligations under Irish Law ISO45001:2018 70
QUESTIONS ? Thank You ISO45001:2018 71
Technical Questionnaire National Foreword ISO45001:2018 72

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Presentation-March-2018-to-ISO45001.pptx

  • 1.
  • 2.
    Fergal O’Byrne Head ofBusiness Excellence NSAI Certification
  • 4.
    Maria McKeown Lead Auditor NSAICertification ISO45001:2018 4
  • 5.
    OHSAS 18001 Migrating to… ISO45001:2018 ISO45001:2018 5
  • 6.
    Time for GlobalChange • International Focus on managing Occupational Health and Safety • First International Standard • Supported by ILO, ISO and Industry for the prevention of work- related injury and ill-health ISO45001:2018 6
  • 7.
    Change has happened •ISO FDIS 45001 is approved • 3-4 weeks standard will be published as ISO45001:2018 • >90% members approved • Fantastic results for the working groups.
  • 8.
    ISO High LevelStructure – Annex SL What is it ? • Developed by ISO • Introduces common clauses, headings and core text • Increases alignment and makes it easier to implement multiple management systems • ISO9001, ISO14001 have adopted this structure ISO45001:2018 8
  • 9.
    High Level Structure TheHigh Level Structure is a standardised way of drafting future ISO management systems standards All new standards should respect and share a common consistent approach • A common framework • Standardised text • Shared clauses and titles Whilst the high level structure cannot be changed, sub-clauses and discipline – specific text can be added With the new structure applicable to all new ISO management systems standards it will be easier to implement multiple integrated management systems ISO45001:2018 9
  • 10.
    Key Changes • Emphasison the context of the organisation • Workers and other interested parties • Leadership, commitment and culture • Consultation and participation of workers • Application of risk based thinking, integration into other process(s) • Introductions of new term-opportunities related to risk prevention ISO45001:2018 10
  • 11.
    Key Changes • Documentedinformation – replace document control, records and procedures • Communication internally and externally ISO45001:2018 11
  • 12.
    Annex SL CommonStructure 1. Scope 2. Normative references 3. Terms and definition 4. Context of the organisation 5. Leadership 6. Planning 7. Support 8. Operation 9. Performance evaluation 10. Improvement ISO45001:2018 12
  • 13.
    OHSAS 18001/ISO 45001:2018 OHSAS18001:2007 1.Scope 2. Reference Publications 3. Terms and definitions 4.1 OH&S requirements 4.2 policy 4.3 Planning 4.4 Implementation 4.5 Checking – performance monitoring 4.6 Management Review ISO45001:2018 1. Scope 2. Normative Reference 3. Terms and definitions 4. Context of the organisation 5. Leadership and worker participation 6. Planning of OH&S 7. Support 8. Operational 9. Performance evaluation 10.Improvement ISO45001:2018 13
  • 14.
    Verbal Words • “shall”indicates a requirement • “should” indicates a recommendation • “may” indicates a permission • “can” indicates a possibility or capability • “Note” is guidance/clarification on requirements • “Note to entry” additional information that supplements the terminology ISO45001:2018 14
  • 15.
    Terms and Definitions Organisation “personsof group of people that has its own functions with responsibilities, authorities and relationships to achieve its objectives” Interested party “person or organisation that can affected, be affected by, or perceive itself to be affected by a decision or activity” Contractor “external organisation providing services to the organisation at a workplace in accordance with agreed specifications, terms and conditions” ISO45001:2018 15
  • 16.
    Terms and definitions Worker “personperforming work or work related activities under the control of the organisation Note1: persons perform work or work related activities under various arrangements- paid/unpaid Note2: workers include top management, managerial and non-managerial ISO45001:2018 16
  • 17.
    Continued .. Participation “involvement ofworkers in decision-making” Consultation “seeking the views making a decision” Workplace “place under the control of the organisation where a person needs to be or go by reason of work” Note 1: the organisation responsibilities depends on the degree of control ISO45001:2018 17
  • 18.
    Continued .. Risk “effect ofuncertainty” OH&S Risk “combination of the likelihood of occurrence of a work related hazardous event and exposure(s) and severity of injury and ill-health that can be caused by the event or exposure(s) Injury and ill-health “adverse effect on the physical, mental or cognitive ISO45001:2018 18
  • 19.
    ISO 45001:2018 Contents 1.Scope 2. Normative references 3. Terms and definitions 4. Context of the organization • Understanding the organization and its context • Understanding the needs and expectations of workers and other interested parties • Determining the scope Of OH&S MS 5. Leadership & Worker Participation • Leadership and commitment • OH&S Policy • Organizational roles, responsibilities and authorities • Participation and consultation 6. Planning • Actions to address risks and opportunities including effective participation of workers in planning process • Hazard identification and assessment of risk and opportunities • Determining legal and other requirements • OH&S objectives and planning to achieve them 7. Support • Resources • Organizational knowledge • Competence • Awareness • Communication • Documented information 8. Operation • Operational planning and control • Eliminating hazards • Management of change • Procurement – • Contractors/outsourcing • Emergency preparedness and response 9. Performance evaluation • Monitoring, measurement, analysis and performance evaluation • Evaluation of compliance with legal requirements and other requirements • Internal audit • Management review 10. Improvement • General – • Incident Nonconformity and corrective action • Continual improvement – Black: core MS requirements Red: new MS requirements Green: ISO45001 specific ISO45001:2018 19
  • 20.
    Plan-Do-Check-Act Leadership & Worker (5) Supportand Operation (7, 8) Performance (9) Improvement (10) Planning (6) ISO45001:2018 20 Needs and Expectations of relevant interested parties Intended outcomes Context of the organisation
  • 21.
    4 Context ofthe organisation Clause 4.1 Understanding the organisation Clause 4.2 Understanding the needs and expectations of workers and other interested parties Clause 4.3 Determining the scope of OH&S Clause 4.4 OH&S management system ISO45001:2018 21
  • 22.
    4 - Context 4.1Understanding the Organisation and its context • New requirement • Understand issues both positive and negative that needs consideration in establishing OH&S • Opportunity to identify external and internal factors and interested parties that effect intended outcomes of OH&S ISO45001:2018 22
  • 23.
    4.2 Needs andExpectations 4.2 Understanding the needs and expectations of workers and other interested parties • Needs of external interested parties determined by organisation relevant to OH&S • Needs and expectations of managerial and non- managerial workers • Other interested parties – legal and regulatory ISO45001:2018 23
  • 24.
    Clause 4.3 Scopeof OH&S 4.3 Determining scope of OH&S management system • Intended to clarify the boundaries of OH&S • Consider external and internal factors • Requirements of interested parties • Work related activities performed • Scope should address hazards and potential risk ISO45001:2018 24
  • 25.
    4.4 OH&S ManagementSystem 4.4 OH&S Management system • Establish, implement, maintain and continually improve OH&S • Process needed and interactions – integrate requirements into various business operations e.g. design & development and procurement ISO45001:2018 25
  • 26.
    5 Leadership andworker participation Clause 5.1 Leadership and commitment Clause 5.2 OH&S policy Clause 5.3 Organisational roles, responsibilities and authorities Clause 5.4 Consultation and participation of workers ISO45001:2018 26
  • 27.
    5.1 Leadership andworker participation 5.1 Leadership and commitment • More focus to demonstrate leadership and commitment • Take overall responsibility and accountability for protection of workers • Ensuring active participation of workers, worker representation using consultation • Consider need to establish H&S committees • Identification and removal of barriers to participation • Continual improvement of OH&S • Developing, leading and promoting a culture supporting OH&S ISO45001:2018 27
  • 28.
    5.2 OH&S Policy 5.2OH&S Policy • OH&S policy set of principles and overall sense of direction • H&S policy on consultation with workers at all levels and communicated • Commitment to provide safe and healthy working conditions • Prevention of injury and ill-health • Policy appropriate to size and context of organisation • Specific nature of it OH&S risk and OH&S opportunities • Communication of policy ISO45001:2018 28
  • 29.
    5.3 Organisational roles,responsibilities, accountabilities and authorities 5.3 Organisational roles, responsibilities, accountabilities and authorities • Assigned to relevant roles with OH&S • Communicated at all levels within organisation • Maintained as documented information • Workers at each level assume responsibility which they have control ISO45001:2018 29
  • 30.
    5.4 Consultation andparticipation of workers– new clause 1) 5.4 Consultation and participation • Establish, implement, maintain process(es) for consultation and participation in developing, planning, evaluation and actions for improvement in OH&S • Provide mechanisms, time, training and resources necessary for participation • Provide timely access to clear, understandable and relevant information on OH&S ISO45001:2018 30
  • 31.
    5.4 Consultation andparticipation– new clause (2) 5.4 Consultation and participation • Identify and remove obstacles or barriers to participation and minimize those that cannot be removed • Additional emphasis to the participation of non-managerial workers in OH&S • Additional emphasis to the inclusion of non-managerial workers in consultation • Note 4: provision of training at no extra cost to workers and provision of training during working hours were possible ISO45001:2018 31
  • 32.
    6 Planning Clause 6.1 Actionsto address risks and opportunities Clause 6.2 ISO45001:2018 32
  • 33.
    6.1 Actions toaddress risk and opportunities 6.1 Actions to address risk and opportunities 6.1.1 General 6.1.2 Hazard identification and assessment of risks and opportunities ISO45001:2018 33
  • 34.
    6.2 OH&S objectivesand planning to achieve them 6.2 OH&S objectives and planning to achieve them 6.2.1 OH&S objectives 6.2.2 planning to achieve OH&S objectives ISO45001:2018 34
  • 35.
    6.1 Actions toaddress risk and opportunities 6.1.1 General • Context (4.1) • Interested parties (4.2) • Scope (4.3) • Prevent, reduce undesired effects • Risk and opportunities (6.1.2.3) to intended outcome • Planned change (8.1.3) assessment of risk • Maintain documented information – risks, opportunities and processes needed to have confidence in risk management ISO45001:2018 35
  • 36.
    6.1.2 Hazard identificationand assessment of risk and opportunities 6.1.2 Hazard identification and assessment of risks and opportunities 6.1.2.1 hazard identification 6.1.2.2 assessment of OH&S risk and other risks to OH&S management system ISO45001:2018 36
  • 37.
    6.1.2 Hazard Identificationand assessment of risk and opportunities 6.1.2.1 Hazard identification • Ongoing proactive identification of hazards • Past incidents, emerging trends • Routine & non-routine activities and situations • Emergency situations • Human factors • Other issues – design, situations in the vicinity of workplace, situations not controlled by organisations • Changes or proposed changes • Change in knowledge • How work is organised, social factors, workload, work hours, leadership and culture ISO45001:2018 37
  • 38.
    6.1.2 Hazard Identificationand assessment of OH&S risks 6.1.2.2 Assessment of OH&S risks and other risk to the OH&S management system • Assess OH&S risks from hazards identified • Take account of issues from context 4.1 & needs and expectations of interested parties 4.2 • Define methodology and criteria • Methodologies and criteria be maintained and retained as documented information ISO45001:2018 38
  • 39.
    6.1.2 Hazard Identificationand assessment of OH&S risks 6.1.2.3 Identification of OH&S opportunities and other opportunities • New! • Opportunities to enhance OH&S performance taking into account: • Planned changes • Opportunities to eliminate or reduce risk • Opportunities to adapt work, work organisation and work environment to workers • Opportunities for improving OH&S management system ISO45001:2018 39
  • 40.
    6.1.3 Determination ofapplicable legal requirements and other requirements 6.1.3 Determination of applicable legal requirements and other requirements • Process replaces procedure • Determine and have access to up to date legal requirements • Determine how these apply and will be communicated • Take into account when establishing, implementing • Maintain and retain documented information ISO45001:2018 40
  • 41.
    6.1.4 Planning action 6.1.4Planning action • Address risk and opportunities (6.1.2.2 & 6.1.2.3) • Address applicable legal requirements (6.1.3) • Emergency preparedness emergency situation (8.2) • Integrate actions to other business process(s) – Business Continuity, Financial or HR • Eliminating hazards and reducing OH&S risk (HoC) (8.1.2) • Best practice ISO45001:2018 41
  • 42.
    6.2 OH&S objectives 6.2OH&S objectives • Maintain and improve OH&S management system and OH&S performance • Take into account results of assessment of OH&S risk and opportunities and other risks and opportunities • Take into account outputs of consultation with workers and workers representative • Be measurable or capable of evaluation • Clearly communicated ISO45001:2018 42
  • 43.
    6.2.2. Planning toachieve OH&S objectives 6.2.2. Planning to achieve OH&S objectives • What will be done • What resources • Who will be responsible • When completed • How measured through indicators if practicable, monitored and frequency • How actions will be integrated into overall business processes • Maintain and retain documented information ISO45001:2018 43
  • 44.
    7 Support Clause 7.1Resources Clause 7.2 Competence Clause 7.3 Awareness ISO45001:2018 44
  • 45.
    7.1 Resources 7.1 Resources •Determine resources and provide resources needed for OH&S • Resources can include HR, natural resources, infrastructure and technology • Human resources includes - diversity, skills and knowledge ISO45001:2018 45
  • 46.
    7.2 Competence 7.2 Competence •Workers competence that impact on OH&S performance • Competence – appropriate education, training and experience • Criteria for each role • Workers evaluated periodically to ensure continued competence for their roles • Retain appropriate documented information as evidence of competence ISO45001:2018 46
  • 47.
    7.3 Awareness 7.3 Awareness •Made aware of OH&S policy • Implication of not conforming with OH&S requirements • Information and outcomes of investigations of relevant incidents • OH&S hazards and risk relevant for them ISO45001:2018 47
  • 48.
    7.4 Communication 7.4 Communication •Determine the need for internal or external information and communication relevant to OH&S • What , when, who and when it will inform and communicate • Who – internally, externally with interested parties, contractors or visitors to the workplace • how it will received, maintain documented information and respond to relevant communications ISO45001:2018 48
  • 49.
    7.5 Documented information 7.5Documented information 7.5.1 General 7.5.2 Creating and updating 7.5.3 Control of documented information • Replaces documented “documentation”, “documented procedure” and “records” • Extent and nature of documented information dependant on complexity of organisation • Access by workers of documented information • Confidentiality of personal information of workers ISO45001:2018 49
  • 50.
    Documented information • Clausewhere reference to documented information • 4.3, 5.2, 5.3, 6.1.1, 6.1.2.2,6.1.3, 6.2.2, 7.2, 7.4, 7.5.1. 7.5.3, 8.1.1., 8.2, 9.1.1, 9.1.2, 9.2.2, 9.3, 10.1 & 10.2 ISO45001:2018 50
  • 51.
    8 Operational planningand control Clause 8.1 Operational planning and control Clause 8.1.1 – General Clause 8.1.2 – Eliminating hazards and reducing OH&S risk (HoC) Clause 8.1.3 Management of change – more explicit Clause 8.1.4 Procurement – NEW takes into account Contractors & Outsourcing Clause 8.2 Emergency preparedness and response ISO45001:2018 51
  • 52.
    8.1 Operational planningand control 8.1.1 General • Implement controls in Clause 6 • Establishing criteria for process(s) • Implementing control defined in criteria • Keeping documented information • Absence of documented information could lead to deviations • Adapting work to workers including induction of new workers (A 8.1.1) ISO45001:2018 52
  • 53.
    8.1 Operational planningand control 8.1.2 Eliminating hazards and reducing OH&S risks • Establish a process and determine controls for achieving reduction in OH&S risks using Hierarchy of Controls; • Eliminate • Substitute • Engineering controls • Administrative controls • Provide and ensure safe use of PPE • Note provision of PPE at not extra cost to workers ISO45001:2018 53
  • 54.
    8.1.3 Management ofChange 8.1.3 Management of Change • Establish a process for the implementation and control of planned changes • Changes include: • Work processes • Legalisation • Knowledge and information about hazards and related OH&S risk • Developments in knowledge and technology • Control changes to mitigate against adverse impact on OH&S ISO45001:2018 54
  • 55.
    8.1.4 Procurement 8.1.4.1 Procurement • Establishprocess to control procurement of products and services to ensure conformity with its OH&S Management System ISO45001:2018 55
  • 56.
    8.1.4.2 Contractors 8.1.4.2 Contractors • Establisha process to co- ordinate with contractors for hazard identification and access controls to OH&S risks from contractor activities • Requirements of OH&S management system are met by contractors and their workers • OH&S criteria for selection of contractors ISO45001:2018 56
  • 57.
    8.1.4.3 Outsourcing 8.1.4.3 Outsourcing • Ensureoutsourced functions and process are controlled • Outsourced arrangements are consistent with legal requirements • Integral to the organisation’s ability to operate • Controls to achieve intended outcome of OH&S management system ISO 45001:2018 57
  • 58.
    8.2 Emergency Preparednessand Response 8.2 Emergency Preparedness and Response • Identify potential emergency situations • Assess OH&S risks associated with these • Preventative controls • Planned response to emergency situations including provision of first aid • Periodic testing and exercise of emergency response capabilities • Evaluate and revise plans • Communicate information relevant to their duties • Training • Needs and capabilities of interested parties • Maintain and retain documented information ISO45001:2018 58
  • 59.
    9 Performance monitoring Clause9.1 Monitoring, measurement, analysis and performance evaluation Clause 9.2 Internal Audit Clause 9.3 Management Review ISO45001:2018 59
  • 60.
    9.1 Performance monitoring,measurement, analysis and performance evaluation 9.1.1 General • Process for monitoring and measurement and evaluation • Determine: • What needs to be monitored and measured • Criteria for evaluation of OH&S performance • Methods deployed • When monitoring and measuring will be performed • When results analysed, evaluated and communicated • Calibration of equipment ISO45001:2018 60
  • 61.
    9.1 Performance monitoring, measurement,analysis and evaluation 9.1.2 Evaluation of compliance • Determine frequency • Evaluate compliance • Take action (10.1) • Maintain knowledge and understanding of its status of compliance • Retain documented information of results ISO45001:2018 61
  • 62.
    9.2 Internal Audit 9.2.1Internal audit general • Nothing different from OHSAS18001 • Conduct audits at planned intervals • Effectively implemented and maintained • Inclusion the OH&S policy and OH&S objectives ISO45001:2018 62
  • 63.
    9.2 Internal Audit 9.2.2Internal audit programme • Plan audit programme inclusion of consultation in process • Competent auditors • Relevant findings reported to relevant workers • Take appropriate action to addresses non-conformities and continually improve its OH&S performance ISO45001:2018 63
  • 64.
    9.3 Management Review 9.3Management Review • Additional requirements • OH&S performance including trends in: • Incidents • Worker participation and outputs of consultations • OH&S risks, risks and OH&S opportunities • Relevant communication with interested parties • Adequacy of resources for maintaining effective OH&S • Actions needed when objectives not achieved ISO45001:2018 64
  • 65.
    10 Improvement Clause 10.1General Clause 10.2 Incident, nonconformity and corrective action ISO45001:2018 65
  • 66.
    10.2 Incident, nonconformityand corrective action 10.2 Incident, non- conformity and corrective action • React to incidents in timely manner • Take direct action to control and correct • Evaluate the root cause • Determine action based on HoC and MoC • Review of assessment of OH&S risks prior to taking action (6.1) • Communicate documented information to relevant workers • Note: reporting of incidents without delay can assist in removal of hazard ISO45001:2018 66
  • 67.
    10.3 Continual improvement 10.3Continual improvement • Enhance OH&S performance • Promote a positive OH&S culture • Promoting the participation of workers in implementing actions • Communicate results • Retain documented information ISO45001:2018 67
  • 68.
    Migration to ISO45001 • 3 year migration period from date of publication • Certification to FDIS is possible but no certificate will be issued until ISO 45001 is published • AD19-06 NSAI technical questionnaire on website in PDF ISO45001:2018 68
  • 69.
    Continued options tomigrate • Upgrade at reassessment with days assigned for reassessment – in cycle • Upgrade at surveillance audit with additional time – in cycle – focus on key changes • Special audit upgrade at surveillance with additional time, this will start a new registration cycle – new certificate ISO45001:2018 69
  • 70.
    National Forward I.S.ISO 45001 • HSA supports the standard as it affords a systemic approach to managing OH&S • Clear statement claims of conformity to ISO 45001 cannot be taken as evidence of compliance with legal H&S obligations under Irish Law ISO45001:2018 70
  • 71.
  • 72.