Praparation for examination training PPT.pptx

Monday, July 21, 2025 1
Debark University
Summer

Preparation for Examination
 Success and Failure in Examination
 Academic Motivation,
 Time management skill
 Regular Study skill
 Test Taking and exam stress/Test Anxiety

Activities
Explain how intrinsic and extrinsic motivation can affect exam achievement?
What is academic motivation mean to you?
Why we may achieve low or high in examination ?
Why exit exam delivered by national level?

1. Why standardized exit exam delivered ?
1. Assessment of Knowledge and Skills: It evaluates
whether students have acquired the necessary knowledge
and skills to graduate, ensuring they meet national
educational standards.
2. Accountability: It holds schools and educators
accountable for student outcomes, encouraging them to
focus on effective teaching practices and curriculum
delivery.

.
3. Data Collection: The results can be used to gather data on
 educational trends,
 strengths, and
 weaknesses within the system,
 guiding policy decisions and resource allocation.
4. Feedback for Improvement: to offer feedback to
students, teachers, and schools about performance, helping
identify areas for improvement.

2. Success in the Examination Depends on many Factors
Motivation to study.
Commitment to complete education.
Time management.
Regular study habits
Ability to handle the stress of planning, preparing and
facing the examinations.
Appropriate preparation for the specific examinations

3.Failure in an Examination depends on many Factors
Lack of motivation to study.
Lack of commitment.
Lack of regular study habits over the year.
Fear of failure and becoming 'anxious’ and ‘stress’
Time management problem/before and while the exam /
Not knowing focus area and format of the exam.
Lack of cooperative work/study
Technology problem
Poor teaching and learning practice

So what we shall do
1. Being motivated& committed to study hard
2. Improve time management skill (consistent tasks)
3. Regular study habits & note taking
4. Working /studying with peer /colleague
5. Avoiding frustration /anxiety

9
Motivation
• We put efforts because we are motivated to learn
So, motivation is an internal force for success
• Motivation is the direction and intensity of efforts
Direction of effort: Whether an individual seeks out,
approaches
Intensity of effort: How much effort an individual puts
• Influenced by your locus of control
• Much easier to sustain if you have clear values and goals
Monday, July 21, 2025

Academic Motivation

Achievement Motivation
• Achievement motivation can be
defined as a person’s desire to achieve
goals according to a set of standards
• Motivation to achieve your goal

Locus of Control
• Where you place the responsibility for events that happen in
your life
1. Internal locus of control:
place responsibility on yourself
feel that you have control over events in your life
2. External locus of control:
you place responsibility on others
feel that events beyond your control influence your life.

Students with an ILC
• Believe that academic
success depends on how
hard they work
• Believe they create their
own destiny
• Think positively about life
and school work
• Believe that events are due
to fate, chance or luck
• Believe teachers give
grades, instead of students
earning them
• Think negatively about life
and school work
Students with an ELC

.
Activities
1. What is time management ?
2. How far you are effective in time management?
3. Which day is yours to do activities effectively (today or
tomorrow?) why?
4. Describe ways of improving time management skill?
5. List and discuss time management barriers ?

Time Management
“ Yesterday is a canceled check; tomorrow is a promissory
note; today is the only cash you have - so spend it wisely”
“Time is more valuable than money. You can get more
money, but you cannot get more time.
“The time is always right to do what is right.”
‘Time is common resource which gives equal service for
all
Best Quotations about Time!

Time Management
• Using your time in the most effective and productive way
possible.
• You need to monitor how much time you spend and when
Studying , working assignment , testing
sleeping, eating, traveling to class,
watching television, talking on the phone, exercising, etc.
• The goal is to find a balance among all the things you need
and want to do.

• The most important word in our Time Management
vocabulary is…
• Adjust Your Schedule Every Day
 Write out a daily schedule at the beginning of each day.
 As you write out your daily schedule, assess your priorities.
Time Management
“NO”

Time Management Matrix
• Steven R. Covey’s
• Developed based on the urgency and importance of activities
URGENT: An activity that you feel requires immediate attention.
IMPORTANT: An activity that you find valuable and that
contributes to your mission, values, and high-priority goals.
• key point with time management is to deal with
“important tasks” before they become urgent

How
important
is
the
task?
High
Importance
.Last minute preparations
• Important meetings
• Emergencies/crises
.Reactive tasks
FOCUS
 Proactive tasks,
 Focus on long term
 strategic goals
 Planned activities
PrProactive taskProactive tasks,s,oactive tasks,
Not
Importance
(Delegate)
 Some emails/phone calls
 Some meetings
 Many interruptions
• Multitasking
Avoid
o Trivia, excess TV
o Some phone calls
o Time wasters
High Urgency Not Urgency
How urgent is the task?
Marix 1
Marix 3 Marix 4
Marix 2

20
Common Time Management Mistakes;
 Failing to a To-Do List /priorities problem
 Not Setting Personal Goals
 Failing to Manage Distractions /wasters
 Procrastination
 Taking on too much tasks
 Not Taking Breaks
 Ineffectively Scheduling Tasks Annual=-Semester-
monthly -daily

Plan your time properly
Goal= scoring more than 70% of the exit exam
•Identify exit exam focused area courses
•Identify months you have to study
•Calculate free time you have in total within months (in hours
to study)
•Estimate appropriate time to study from free time you have.
•Prepare general and specific study plan
•Revise your plan again and again based on the situation

General plan
No course With
whom?
Time
range
Allotted time
study
Resourc
es
Share of
items in %
1 Climate Geography personal February
9-30
3 weeks 3%
2 Map Reading Alemu. march
1-14
2 weeks 3%
4 2.5%
4 2%
5 1.8%
6 1.5.%
7 1.2%
8 1%

Specific plan each day
Specific time schedule (daily)
Day-Monday
Date ___________
Course title _____________________________________________________
Time range List of daily activities Remark
Morning
After noon
Night
Include lunch, dinner, break, classroom teaching, and homework’s ……study time appropriately

24
.
Time Wasters
 Internet Tiktok, Facebook You -tube
 Television, sport gaming
Getting involved in unnecessary matters
 Inability to say no (lead by person not by plan)
What are your own time wasters?

Procrastination
• Act of delaying or postponing a task
• Source of great stress and anxiety for
many people.

26
“There are 2
weeks until the
assignment is
due.”
I II III IV
False Sense of Security
Deadline is Set
“I have plenty
of time.”
“I will get started soon,
I only work well under
pressure.”
“Oh no! The
assignment is
due tomorrow! ”
Panic & Stress Set In
Time Passes
Procrastination

Reasons For Procrastination
• Difficult  The task seems too hard
to do
• Time- consuming  Free time is
unavailable until the weekend
• Lack of knowledge/skills Don’t
want to make a mistake
• Fears  Everyone will know you
made a mistake
• Perfectionism “If you can’t do
it right, don’t do it at all”
• Anger/Hostility Withhold best
efforts out of spite
• Low Frustration Tolerance
Feeling overwhelmed
• Self-Downing Minimize your
skills/abilities
SIMPLE COMPLEX

Overcoming Procrastination
• Acknowledge that you are postponing a task
• List the reasons why I delay the task
• Start Something – Anything
In creating, the hardest part is to begin.
Break large projects into smaller, more manageable chunks.
• Learn to say “NO”
• Modify your environment

Activities
1.Explain your study
habit to your
colleagues ?
2.Describe challenges
you faced to study
effectively

Study skills
• Pay attention in class Take good notes

Note Taking Skill
• an important skill that helps us do better.
• An effective way of note taking helps us:
To identify and understand key ideas
To call up important information,
To review information,
To store that information for future use
To prepare for examination.

Types of Notes: How do you take notes?
• Prose or summary
• Outline or skeleton
• Mind or concept maps
• Cornell or 2 Column

Sensation and the sense organs
 Highlighting and underlining
 Re-reading
 Summarizing
 Keyword mnemonics
(reminders )
 Imagery use for text learning
What are your study strategies?
 Elaborative interrogation
 Self-explanation
 Practice self testing
 Others?
• Write down your TOP THREE study strategies.
Self

SQ3R descriptions
S = Survey
Look over the chapter title and all the pictures to
get an idea of what you are supposed to learn from
the reading.
Q = Question Come up with some questions that could be
answered while you read.
R1 = Read
Think about answering the questions you came up
with and what might come next in the reading.
R2 = Recite
After reading a section ask yourself questions
about what you have read. Ask your self ?
You can take notes about the reading.
R3 = Review
Review what you have read by covering up the key
phrases and seeing if you can recall them.

PQ4R Method
Preview: Skim the material. Read the titles, headings &
highlighted text.
Question: Think through questions pertaining to the material.
Read: As you read through the material, find answers to your
questions.
Reflect: Consider whether you have any unanswered
questions or new questions.
Recite: Speak aloud about the things you just read.

3 Test Taking and anxiety
• If we prepare properly we can alleviate many of the
difficulties that undermine our ability to succeed
• preparation has three phases
Before During After

Before Tests
• know the basic test informations : Where, When, What
directions, What material ,What type : Objective vs. Subjective
• Take good notes: Organize and review
• Finish studying before the test/exam
• getting enough sleep and eating properly
• Keep a positive attitude and test yourself

During Tests
• Stay relaxed, confident, comfortable but alert
• Listen and read the directions carefully
• Don’t waste time on difficult tasks
• Ignore other test-takers
• Make sure to record the answer in the answer sheet

In taking objective Tests
• Read the question for what it truly asks
• make sure you read each possible answer
• Patterns in answers, ‘rules-of thumb’ and various other
rumors will not help you succeed

In taking objective Tests
• Consider each question on the test separately.
• be aware of words like “always”, “never”, “only”,
“must”, and completely.”
• Watch for clue words: negative or positive connotations
& contextual relationships
• Timing is important

Elimination in multiple choice
Eliminate
obviously
wrong answer
choices
Eliminate choices that
are partly correct
Eliminate items that
are correct but
don’t answer the
question
If you can’t figure out which
answer is correct, try to eliminate
(get rid of) the answers that you
know are wrong.

Use your time wisely
1. Don’t spend too
much time on any
one question.
2. Answer the easiest
questions first, but be sure to
go back to those questions
you skipped.
3. It is important to
answer every question
even if you are not sure
of the answer.
4. Use all your time! There
are no extra points for
finishing early.
4. Save time at the end to review
your test and make sure you haven't
left out any answers.

Sensation and the sense organs
 Stomach clench?
 Heart beats faster?
 Mind goes blank?
When your teacher announces a test,
DOES YOUR
ወይኔ ፈተና ደረሰ
ምን ይውጠኝ
ይሆን?

Managing Test Anxiety and Stress
Feel like you are Losing It?

Test Anxiety?
• Physical, mental, and behavioral responses related to fear of
negative consequences
 May feel as if the test is a personal threat, inducing
fight or flight responses
• May occur before, during, or after
a test
• The degree of anxiety matters

Reason of Test Anxiety
 Inadequatepreparationforexamination.
 Highexpectationsfromparents,teachersandoneself.
 Unhealthycompetitionintheclasstosecurethehighestmarks.
 Jealousy.(behavingwithresentment,suspicion,or
protectivenessduetoenvyorfearoflosingsomethingvaluable

Reason for test anxiety
 Bad experience in a previous exam
 Distraction during exams –
 holidays, visitors,
festivals, and
other events.
 Generally anxious person

Other stressors of university students
• Lifestyle change
 Achieving emotional independence from family
 Choosing and preparing for a career( salary change )
• Grades
 more concerned about grades rather than about learning
• Course overload
Taking on too many classes and not enough time for other things
• Finances
Academic expenses, living expenses, credits etc

Other stressors of university students
• Giving up or changing friendships
• New intimate relationships (love)
Ludic love-playful, flirtatious, no long commitment.
Erotic love- passionate, all- enveloping, heart racing.
Manic love-combination of erotic and ludic, but has jealousy
and irrational joy, no long commitment.
• Unsafe Sexuality , STDs, Unplanned pregnancy

Responses to Anxiety/Stress
Physical:
 Heart Rate,  Respirations
Muscle Tension
Sweating
Mental:
Nervousness, uneasiness/discomfort
Negative thoughts
Behavioral:
Pacing
Foot tapping
Avoidance

Techniques to Reduce Stress/Test Anxiety
• Deep or controlled breathing
• Progressive muscle relaxation
• Guided imagery & desensitization
• Think and talk positively
• Regular moderate exercise
• Study with permanent schedule

Getting guidance and counseling service
Main activities of the center
Provide mental health and
psycho social support.
Counsel on academic
related issue.
Provide special treatment
for students with in
disability.
Conduct research on
counseling services.
Give guidance service.
Follow up clients.
For further
information,
Contact with guidance
and counseling service
center /clinic ground +
1/
Tel 0932891998,
0918262997

Passing
exit exam
Regular Studying
Working sheets
Scoring exit
exam > 70%
Competent
teachers
COMPETENT TEACHER

Thank You

Praparation for examination training PPT.pptx

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