2. EUROPE SUPPLY CHAIN OPERATIONS
STEPS
Set up the main table
Add a banner
Add introduction or a calendar
Add titles & sections
Add dividers
Sending the mail
3. EUROPE SUPPLY CHAIN OPERATIONS
SET UP THE MAIN TABLE
Firstly, you should choose the background of you e-mail. Go to the tab OPTIONS and click page colors, you
can also choose an image by going to FILL EFFECTS and click on the tab PICTURE. Then take the following
steps:
1. Insert in the page a table of 1 row and 3 columns. The central one will be our main column where we
will develop the newsletter. Go to Table Properties, table tab, set the preferred width at 100% and then
go to options, and here you can set up the margins of the cells. (usually 0,05 or 0,1) Please consider that
for each new table or cell inserted you must set the margins.
2. IMPORTANT STEP: select the three columns , go to table properties, go to the tab column and set 20%
and then click on the button next column for all the three columns, ONLY IN THIS WAY WE CAN
MAINTAIN THE RIGHT DIMENSION OF ALL THE CELLS IN THE TABLE.
3. Go and click in the central column. Insert an other table with 1 column and 5/6 rows, it depends from
the content you would like to insert. Set the preferred width ( see point 1) at 100% and set the cells
margins. Now you can also customize your borders & to do it you can go to DESIGN and click borders..
4. Now you can start to built your newsletter. For example go to the first row, and insert the header of your
newsletter. Go to page 6 for body development.
4. EUROPE SUPPLY CHAIN OPERATIONS
SET UP THE MAIN TABLE – 1. Insert the main table
1.1 INSERT TABLE
1.3 SET UP CELLS MARGINS
1.2 SET UP WIDTH OF TABLE
5. EUROPE SUPPLY CHAIN OPERATIONS
SET UP THE MAIN TABLE – 2. Set up columns width
1.1 INSERT TABLE
2 – IMPORTANT!!!
SET UP WIDTH FOR ALL THREE COLUMS AT 20%
6. EUROPE SUPPLY CHAIN OPERATIONS
SET UP THE MAIN TABLE – Set up the Table for the Content
3.1 INSERT A NEW TABLE IN
THE CENTRAL COLUMN AND
SET THE WIDTH AT 100%
3.2 SET CELLS MARGINS
OF ALL THE TABLE
MIN 0,05cm
7. EUROPE SUPPLY CHAIN OPERATIONS
ADD A BANNER
4 YOUR HEADER CAN BE A SIMPLE CELL IN YOUR FIRST ROW –
you can colour it as you want and write the title inside
8. EUROPE SUPPLY CHAIN OPERATIONS
ADD A BANNER
4 YOU CAN ALSO INSERT AN IMAGE AS A BANNER
Before insert the image please remember to set up the margin of the cells
9. EUROPE SUPPLY CHAIN OPERATIONS
ADD INTRODUCTION OR A CALENDAR
You have two possibilitiesto insert a calendar:
1. Open a new message,go to insert, and click calendar, select the date range (minimum30 days) and click ok, it will
appear in the body of the mail your calendar, and as a table youcan copy it in youtemplate and then customizeit.
2. There are on the web several wordor powerpoint documents with pre-set calendars (created as tables) that can
be copiedin the cell and customizedwith differentcolours.They can be horizontalor vertical, square or
rectangular.
Here two links : http://www.calendarlabs.com/2014-calendar-templates.php
http://www.wincalendar.com/2014-Word-Calendar.htm
~ NOVEMBER 2013 ~
SUN MON TUE WED THU FRI SAT
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
MARCH 2014
SUN MON TUE WED THU FRI SAT
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
JANUARY2014
SUN MON TUE WED THU FRI SAT
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
Jan 20: M L King Day
~~JUNE~~
01 Sa
02 Su
03 Mo
04 Tu
05 We
06 Th
07 Fr
08 Sa
09 Su
10 Mo
11 Tu
12 We
13 Th
14 Fr
15 Sa
16 Su
17 Mo
18 Tu
19 We
20 Th
21 Fr
22 Sa
23 Su
24 Mo
25 Tu
26 We
27 Th
28 Fr
29 Sa
30 Su
10. EUROPE SUPPLY CHAIN OPERATIONS
ADD TITLES AND SECTIONS
Title banners and sections are other cells in the body of the message.
You can also create a summary at the top of your message.
And link each point to the title banner related by using bookmarks.
TITLE BANNER
SUBTITLE BANNER
11. EUROPE SUPPLY CHAIN OPERATIONS
ADD DIVIDERS
Dividers are cells inside the main structure.
You can customize dividers and differentiate the different parts of your message
0,16CM WIDTH
MAX19CM HEIGHT
0,16CM WIDTH
MAX19CM HEIGHT
12. EUROPE SUPPLY CHAIN OPERATIONS
SENDING THE MAIL
When you forward the mail please remember to select the three columns , go to table
properties, go to the tab column and set 20% and then click on the button next column for all
the three columns.
SEE THE MAIL FROM THE BB
We notice that sometimes is difficult to read the mail from the BB. There are two solutions :
1. Attach the PDF document
To attach the PDF versionselect the three column of the table copy and paste in a worddocument.
Please pay attention to the images, or graphs, they maybe go out to the page, so maybe they need to be resized.
To avoid this, youcan set the maximumlength of the main table at 17cm, and when youinsert minortables or
cells, go to the tab layout and click AUTOFITand AUTOFITwindow.
Save the document in PDF and attach it to the mail (it couldbe a really large file)
2. Copy and paste sections of the mail as images
Usually you can copy and paste each part of the message as image, if the messageis not too long
Crop the image pasted inside the cell
SEE THE MAIL FROM THE BB
You can simply change the number of the days in the cell or insert a new calendar and reformat it.
Go to page 8 to see how to do.
