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Conference 2016
Behind the scenes
Something a bit different
Delegate geo-data (EventBrite)
Delegate geo-data (EventBrite)
Biggest non-
Exeter area:
Eventbrite ticket page views
Initial
Announcement
Early Bird Sales
Finish
Ticket Sales
PANIC!
Last minute rush –
order more catering!
Ticket Sales
Ticket Sales
Discount codes – usage breakdown:
1 person
used the TECHEX5 code
The day before
Conference Day
Conference Day
7.30 arrive, start unpacking
8.00 waiting for building to be unlocked, volunteers arrive
8.10 still waiting...
Volunteers
Talks and presentations
Coffee Lines…
Lunchtime Paella
We did it!
After party
No-shows by delegates:
% of people who don’t turn up to meetups:
~33%
% of people who didn’t turn up to the conference:
0%...
43%
28%
8%
8%
13%
Costs (where your money went!)
Catering
Merchendise/Branding
Speaker Costs
Entertainment
Venue
Ticket Sales + Sponsorship – Costs
= profit or loss?
Profit!
£ 1,462.55
Survey feedback
Survey feedback
Survey feedback
Survey feedback
0
2
4
6
8
10
12
1 2 3 4 5
Catering
Lunchtime Catering Breaktime Catering
Things we learnt:
• Print the schedule upside-down on the lanyards!
• Venue logistics is hard
• WiFi sucks!
•MOAR COFFEE
•...
Need better audio capture…
Announcements
Next Meetup
Xmas Social – to be confirmed!
Next meetup with talks – Thursday February 23rd 2017
www.techexeter.uk – please...
Conference 2016 teardown
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A glimpse behind the scenes of our annual conference, filled with stats and pie charts!

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Conference 2016 teardown

  1. 1. Conference 2016 Behind the scenes
  2. 2. Something a bit different
  3. 3. Delegate geo-data (EventBrite)
  4. 4. Delegate geo-data (EventBrite) Biggest non- Exeter area:
  5. 5. Eventbrite ticket page views Initial Announcement Early Bird Sales Finish
  6. 6. Ticket Sales PANIC! Last minute rush – order more catering!
  7. 7. Ticket Sales
  8. 8. Ticket Sales Discount codes – usage breakdown: 1 person used the TECHEX5 code
  9. 9. The day before
  10. 10. Conference Day
  11. 11. Conference Day 7.30 arrive, start unpacking 8.00 waiting for building to be unlocked, volunteers arrive 8.10 still waiting 8.20 manage to get front door open, but all our kit is in a room that’s locked. Doors connecting XFI to BuildingOne are locked. Speakers start arriving. PANIC! 8.45 rooms all unlocked, delegates start arriving
  12. 12. Volunteers
  13. 13. Talks and presentations
  14. 14. Coffee Lines…
  15. 15. Lunchtime Paella
  16. 16. We did it!
  17. 17. After party
  18. 18. No-shows by delegates: % of people who don’t turn up to meetups: ~33% % of people who didn’t turn up to the conference: 0%- everyone turned up!
  19. 19. 43% 28% 8% 8% 13% Costs (where your money went!) Catering Merchendise/Branding Speaker Costs Entertainment Venue
  20. 20. Ticket Sales + Sponsorship – Costs = profit or loss? Profit! £ 1,462.55
  21. 21. Survey feedback
  22. 22. Survey feedback
  23. 23. Survey feedback
  24. 24. Survey feedback 0 2 4 6 8 10 12 1 2 3 4 5 Catering Lunchtime Catering Breaktime Catering
  25. 25. Things we learnt: • Print the schedule upside-down on the lanyards! • Venue logistics is hard • WiFi sucks! •MOAR COFFEE • Less water • Less fruit
  26. 26. Need better audio capture…
  27. 27. Announcements
  28. 28. Next Meetup Xmas Social – to be confirmed! Next meetup with talks – Thursday February 23rd 2017 www.techexeter.uk – please subscribe!

A glimpse behind the scenes of our annual conference, filled with stats and pie charts!

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