This document summarizes an open source support meeting for openEQUELLA. It discusses community news such as monthly developer meetings and a new community repository. It also summarizes the recently released openEQUELLA 2018.2 version including new features like summary view counts and streamlined attachments. Upcoming events are noted and contacts provided for the openEQUELLA community.

1. Open Source Support
openEQUELLA Briefing - 1/10/2019

2. Agenda
» Community News
» Sustaining Engineering
» Release 2018.2
» Community Spotlight
» Upcoming Events
» Open Forum / Q&A

3. Presenters
» Unicon openEQUELLA
Tech Lead
» Software Developer @
Unicon
» cbeach@unicon.net
Chris Beach
» Information Analytics
Manager
» Equella Administrator
» Mary.Glynn@quinnipiac.edu
Mary Glynn

4. Community News
Meetings
» openEQUELLA Community Developer meeting
○ Discussed key features of 2019.1 - master list in github
■ Security Manager from Admin Console to Web UI
■ Search from Admin Console to Web UI
■ Selection Session from Admin Console to Web UI
■ Blackboard LTI / REST integration
○ Frequency of meetings → monthly
» openEQUELLA Advisory Board meeting

5. Community News
Highlights
» Community repo provisioned
○ Global community repository
■ Content is Public Domain
○ Share ideas and best practices with fellow adopters
○ https://community.edalexcloud.com/
» Release of 2018.2
○ New release naming ( YYYY.N )
■ 6.5 → 6.6 → 2018.2 → 2019.1
○ Release guide
○ Demo installer / upgrade on github releases

6. Sustaining Engineering in Q4 2018
Completed Efforts
» Solidify Docker work
» Open source an example of modernizing the 6.5 theme
» Documentation
» Path forward on Blackboard integration
○ Sunset Building Block / Web Service
○ Build out straight LTI / REST abilities
○ Well positioned to implement LTI / REST Pull-to-LMS
and Push-to-LMS in 2019.1

7. Release of 2018.2
openEQUELLA 2018.2 Released!
» Summary and Attachment View Counts
» Streamlined openEQUELLA Resource Attachments
» New UI Theme Editor ( plus Logo Editor)
» Scripting API Enhancements
» Course Selector
» Log HTTP Referrers
» Docker
» * Note - search facets were removed in 2018.2, hopefully
will return in 2019.1
Full guide and image locations: 2018.2 Features Guide

8. Release of 2018.2
Summary View Counts

9. Release of 2018.2
Streamline openEQUELLA Resource Attachments

10. Release of 2018.2
Theme & Logo Editor

11. Release of 2018.2
Scripting API Enhancements
» Enhanced traversal with XMLScriptType
○ XmlScriptType getParent()
○ List getChildren()
○ String getName()
» Enhanced navigation of the ControlScriptObject
○ ControlScriptObject getParent()
○ int getIndex(ControlScriptObject child)
» Build your own Scripting Javadoc!
○ sbt writeScriptingJavadoc

12. Release of 2018.2
Course Selector
» Course Selector widget is now searchable and scrollable
» Example use: Activating item attachments
Log HTTP Referrers
» meta column in audit_log_entry now tracks HTTP referrer
» Especially useful for LMS integrations
Docker
» Build Production-worthy installers / upgraders
» Runtime environment ***

13. Looking Ahead to Q1 2019
» Rebuild Blackboard integration (LTI / REST)
» Open Source EQUELLA Sync
» Priority backlog - OSS clients help drive this - let us
know!
» Continue to sunset Admin Console
○ REST API build out
○ Google Material Design UI

14. Community Spotlight
Mary Glynn
Faculty Activities @ Quinnipiac

15. Agenda
• Introduce “Our Team”
• Discuss Equella Use Case
• Review Equella Collections
• Review Process and Roles in Defining the Collections
• Next Steps

16. Where is your Institutional
data stored?
More specifically, faculty data.
• Demographics
• Degrees
• Course Information
• Academic and Professional Experience
• Professional Designation
• Areas of Expertise and Social Media
• Biography and CV
• Intellectual Contributions
• Professional Development
• Service
• Grants, Awards, Honors

17. Collect Once, Reuse Often
• Accreditation
• Faculty Review
• Profile on Web
• Faculty Development Work Plan
• Faculty Collaboration

18. Collect Faculty Data in Equella
Demographics
Academic and Professional Experience
Professional Designation
Areas of Expertise
Social Media
Biography & CV
Annual Activities
Intellectual Contributions
(Publications)
Professional Development
Grants, Awards, Honors
Service

19. Faculty Demographics
• Existing data in ERP system
• Name
• Title
• Department
• Degrees
• Courses Taught
• Collect
• Academic and Professional
Experience
• Professional Designations
• Areas of Expertise
• Social Media
• Biography and CV

20. Faculty Activities
• Collect annually
• Intellectual
Contributions
(Publications)
• Professional
Development
• Grants, Awards,
Honors
• Service

21. Resource Summary Display
Freemarker
and HTML
Multiple Years List
utils.searchAdvanced
(Search for username)
<#list
searchresults.getResults()
as resultItem> (List results)
Tabs
CSS and HTML

22. Collection Definition
• School of Business was the first to adopt and
their goal was to eliminate paper binders and
generate accreditation reports.
• Collaborated with Dean and Associate Dean
• Defined fields, repeaters, dropdowns,
conditional fields
• Customized display data in Equella to view in
a more condensed format
• Defined and created reports for
Administrators and Faculty
• Accreditation reports
• Faculty CV type reports
• Faculty Review Reports
• Initial data entry was by students and it was
reviewed and updated by administrators This Photo by Unknown Author is licensed under CC
BY-NC-ND

23. Roles and Support
• Dean, Administrative Support and Faculty
• Dean handles faculty communications and provides
direction
• Administrative staff support faculty and backfill data
• Faculty enter data going forward on an annual basis
• Equella Administrators and Academic Technology
Support
• Work closely with Deans, Administrative support and
Faculty
• Provide documentation and faculty support

24. Collect Once, Reuse Often
• Generate Reports
• Accreditation Summary Reports
• Faculty Review Report for multiple years
• Faculty Development Work Plan
• Excel exports
• Move data
• Faculty Profile to Public Website
• Collaborate
• Search and share data

25. Next Steps
• Roll out collections to additional schools
• Streamline Equella data collection
• Automate data exports
• Improve on sharing data and collaboration

26. Upcoming Events
» Unicon OSS Briefing Q1 2019
○ Web call - April 11
» Open Apereo 2019
○ Los Angeles, CA - June 2-6
» EDUCAUSE 2019
○ Chicago, IL - October 14-17

27. Community Contacts
» Apereo openEQUELLA website:
○ https://www.apereo.org/projects/open-equella
» Apereo Google Groups:
○ equella-dev: equella-dev+subscriber@apereo.org
○ equella-users: equella-users+subscriber@apereo.org
» Apereo # openEQUELLA Slack Channel:
○ apereo.slack.com
» GitHub issues: https://github.com/equella/Equella
» Twitter: https://twitter.com/EQUELLA
» Community Artifacts:
https://community.edalexcloud.com/

28. Questions? Answers.
Chris Beach
cbeach@unicon.net
Mary Glynn
Mary.Glynn@quinnipiac.edu