Online HousingSocietyManagement

How to start using Software
Online Housing Society Management
Visit : http://www.echo.net.in/default.aspx
Email : echonetin@yahoo.in
Facilities :
1.Maintain Details of Flat / Shop , Member , Bank / Cash / Expenditure Account, Vehicle,
General Information , Nomination, Share Certificate, Tenants, Investment, Employee, Complaint
2. Upload information in .txt format / Photo by Society Administrator / Any File . Can be viewed
by Members by Password only.
3. Creation of Bill (Single / Auto for all Members).
4. Deposit Bill , Advance Deposit By Member.
5. Deposit by Non Member.
6. Creation of Receipt.
7. Reports can be viewed by Members (Bill , Payment and Receipt , Expenditure , Member List ,
Bank / Cash Transaction , Personnel Ledger etc.) .

: How to operate :
1 Fill all Flat / Shop Data (Master Record  Flat / Shop Detail) .
Fill Flat data first prior to use website
2. Fill Member Data (Master Record  Member Registration). Please note Fill Member data only
after Entry of Flat / Shop Data, else Wing Name / Flat No will not be available and Member data
could not be entered.
Member name can not be duplicated and One Flat / Shop can be assigned to only one member
with same date. So during Entry of Member Data, change the Select Flat No other then entered.
3. Create Bank Account of Society(Master Record  Bank Account Creation).
4. Initialisation : Enter Starting Bank/Cash Balance, Member’s Due (Previous Late Fee and Bill
Amount). So that during generation of First Bill, previous data can be accounted.
5. Create charges type : applicable to your society. (Master Record Charges Type Creation)
6. Create Expenditure type : applicable to your society (Master Record Expenditure Type
Creation)

: How to operate :
7.Assign Charges (Auto Billing): Bills for all the members can be generated with single click. You
have to assign all the members for respective charges type , on this page. Select Member Reg
No, Tick mark respective chares Type , Click Assign. Again select another Member No , Tick Mark
Charges Type , click Assign. Repeat for all the members. Data will be used during Automatically
Bill Generation of all members with single click.
8.Late Charge Setting : Late charges can be assign, so during Bill creation , late charges will be
accounted automatically.
9.Assign Password to Members : Society administrator can generate Password for all the
members , so that members can Logon to website and view all data and raise complaint. After
generating password, Administrator should inform UserId and Password to members. Members
thereafter can change the UserId and Password.
Make sure UserId should be Email ID , so that in future Bill and receipt can be sent to
Email ID of Members.

: How to operate :
10. Vehicle Information : Used to enter vehicle information of members.
11. Other Information : Used to enter other information such as Electrician , Plumber ATM etc.
12. Nomination , Share Certificate, Tenants , Investment , Employee Section used to enter
specific information.
13. Transaction : Bank / Cash Transaction : Used to enter initial data , interest paid by Bank ,
direct entry to Bank / Cash account. Generally during receipt of Bill, Bank/Cash entry made
automatically.
14. Transaction : Expenditure : Used to enter all expenditure of society.
15. Transaction : Permanent Item : Entry for expenditure on permanent items such as table /
chair/ motor etc, having depreciation value.
16. Transaction : Deposit Other then Bill : Used to enter Advance amount / Amount less then Bill
, by Members.
17. Transaction : Deposit by Non Member : Used to enter amount received by person , not
member of society, such as Builder / Donation.

: How to operate :
18. Upload Information : Information can be uploaded for members in Text format
19. Upload File : Scanned copy of any document can be uploaded .
20. Upload Photo : Photo event can be uploaded.
21. Create Bill Single : Used to generate Single Bill for Single member.
22. Bill Creation Auto : Used to create Bills for many members with single click.
Prior to generate Bills for all / Specific series of members, Charges to be assigned for Members
on page Master Record  Assign Charges (Auto Billing)
23. Deposit Bill : Used to Deposit Bills . Entry will be made automatically on Bank/Cash Register.
24. Complaint Register : Used to update the status of complaint. Society Administrator can only
update the status. Members can raise the complaint.
25 : Report section used to view all types of report. Members also can view reports of society.

Click for specific Page

: Save Flat Data :
1.Write All data and click Save.
2.To see specific data : Select Serial No – Click Show as Serial No.
3.To Delete Specific Data : Select Serial No – Click Delete.
4.To Update Specific Data : Select Serial No – Change Data - Click Update.
5.To See all Inserted Data : Click Show All
6.To Get Print out : Click Generate Print Format – Click Print Format. New
Window will appear as print format.
7.Please Note : All above applicable to all pages
8.Please enter All Data in Master Record Prior to Make any Bill / Transaction.
9.Fill Master record data serially, such as First Flat Data, Second Member Data,
Third Bank Account Creation and so on.

Select Serial No
and
Click Delete /
Update
Select Serial No
and Click
Show as Serial
No to fill
respective data
Click
Show All to see
all data on same
page
Click
Generate Print Format and
then click Print Format. To get
printout of data

Print Format Generated

Society Bank Account can be created in this Page

: Initialisation:
1.Write Present Bank Balance / Cash Balance / Previous Dues of Member.
2.Write Bill / Receipt Starting Number.
3.Click Save.
4.Now Website will generate Member Bill as per above entry as well as Bank / Cash
Book will be generated after taking account of above records.

1. Opening Bank Balance
can be created
2. Opening Cash can be
created
3. Previous dues of
Member can be
created
4. Starting Bill No /
Receipt No can be
created
Please note this page is
used prior to enter
other data. Thereafter
This page should not
be used

Here Create Charges as
your Society needed.
It will be used during
Bill Generation.

Here Create Expenditure as
your Society needed.
It will be used during
Transaction / Expenditure.

Here Assign charges to
Member.
It will be used during Auto
Bill Creation.
Select Member Reg No, Tick
mark Charges Type, click
Assign.
Then Right side will be shown
charges assigned for respective
Member.
Printout of Assigned charges
for all members can be taken for
future reference

Print format

Here Assign Late charges
and Bill Duration.
It will be used during Bill
Generation.
Website will calculate lat
charges automatically
during next Bill
generation

Here Password can be
assigned to Member. So
that Member can Logon
and View own Bill /
Receipt / Other
Transaction of Society

Here Vehicle record can be
maintained.

Nominee information can
be saved

Tenant information can
be saved

Generally Bank / Cash
Transaction entered
automatically with
Deposit of Bill –Other
Deposit / Expenditure.
This page can be used to
changed the values or
enter Bank interest.
Please be careful to
change the value in this
page else reports can be
false.

Here Asset / Expenditure
can be viewed

Here Expenditure can be entered

Print format of all Expenditure

Here Expenditure towards
Permanent Item, having
depreciation value can be
entered. Such as Motor ,
Chair etc.

Here Deposit other
then Bill such as
Advance deposit /
Less amount then
Bill / More Deposit
then Bill , can be
entered.

Here Deposit by Non
Member such as
Builder / Donation
from person / Mobile
Tower company , can
be entered.

Here information in
text format can be
entered.

Click to view information

After click Show, new window will show respective
information

Here Any file such as
Doc / Excel / Pdf , can
be uploaded.
Click to view

Click to view

Here Any Photo file,
can be uploaded.
Click to view

Here Single Bill for Single
Member can Be created.
Select Member Reg No,
Select Charges Type,
Write Amount, Click Save.
Again Select Charges
Type/Amount / Click
Save.
For Next Member Click
Create New Bill Button.

Click to view
Late charges calculated by
Website can be changed
in this page.
Select Bill No. write Late
Amount / Discount
Amount and Click Update
Late Charges / Update
Discount.

Here Bill can be
deposited.
Select Bill No ,
Select By , write
all data , Click
Deposit.
Bank / Cash
Account will be
updated.

Click to view Specific Bill No

Print out of Bill can be taken

Print format of Assign charges for Auto Billing

Here Bill of All Member
will be generated
automatically by clicking
single button.
Prior to click Button ,
Assign Charges to All
members.
Also this page will
generate auto Bill only
one in one Month for
Members.
To Generate second bill ,
Go to Single Bill Creation
Page.

Report of Payment and Receipt
Print Format can be view by Clicking Print Format

Report of Expenditure
Print Format can be view by Clicking
Print Format

Here Printout of
Receipt can be taken

Member List printout can be taken

Here Bank / Cash Transaction can be viewed / Printout can be
taken

Bank Register Print Form

Cash Register Print Form

How to start using SoftwarePersonnel Ledger Print Form

Here you can search any Member.
1.Write Few letter of Member Name and Click Search
2.Write Few letter of Phone No and Click Search

Next Pages can be viewed by Member after
Logon

Page can be
viewed by
Member after
Logon

Online Housing Society Management
Email : echonetin@yahoo.in
Contact Mobile : 91 9821885190
: Cost :
Budget Hosting :
Website address will be http://www.echo.net.in/default.aspx
Cost : INR 100/- Per Member Per Year (up to 20 MB space)
OR
Website address will be as per your choice (If available) :
Cost :
INR 2000/- as Hosting and Domain Registration charge
+ INR 1000/- per year as Hosting Rent (up to 250 MB space)
+ INR 100/- Per Member Per Year .

Online HousingSocietyManagement

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