The document outlines a one week staff training program on office management and automation organized by Vidyasagar University. It details presentations on web searching and email handling given by Mr. Priyajit Sen on topics such as basic terminologies, search engines, Google search operators, and email management in Gmail. The document provides information on advanced Google search features and other Google products.

1. One Week Staff Training Program
on
Office Management and Automation
organized by
Computer Centre, Vidyasagar University
Wednesday, June 22, 2022 Office Management and Automation 1

2. Web Searching and E-mail Handling
by
Mr. Priyajit Sen
Assistant Professor in Computer Science
Centre for Distance and Online Education (CDOE),
Vidyasagar University
Wednesday, June 22, 2022 Office Management and Automation 2

3. Wednesday, June 22, 2022 3
Web Searching
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4. Wednesday, June 22, 2022 4
Basic Terminologies:
Office Management and Automation
1. Web Page: A single page that can be viewed using web browser.
It is generally designed using HTML.
2. Web Site: A combination of multiple web pages.
3. Web Server: A computer that hosts a website on the Internet.
4. Web Browser: A software by which webpages can be viewed.

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Problems of Searching in Search Engine
1. Lots of Unwanted Information
2. Time Consuming
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6. Wednesday, June 22, 2022 6
Examples of Search Engine
1. www.google.com
2. www.ask.com
3. www.yahoo.com
4. www.bing.com
5. etc…
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7. Wednesday, June 22, 2022 7
Google Search
1. Web Crawler:
Searching information using Computerized spider/ robot to index
millions of webpages in the web.
2. Search input can be text, image, voice etc..
3. Search output can be webpages, images, videos, news and others
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8. Wednesday, June 22, 2022 8
Basic Facts about Google Search
1. Search is Case Insensitive.
2. Search operators Case Sensitive.
3. Commonly used words or stop words like „the‟, „a‟, „an‟, „when‟,
„which‟ etc. may be avoided during the search process.
4. Search Engine is a program that matches the search input provided by
the user, no human participation is there during the search.
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Google Search Operators:
Phrase Search:
“ ”
Searches the exact set of words in exact order
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Wild Card Operator:
*
This operator works as a placeholder for any unknown terms and give
the best search.
For example:
A search using [Google *] will give all available products of Google.
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11. Wednesday, June 22, 2022 11
Tilde Operator:
~
This operator works as synonym search.
For example:
A search using [Google trics ~] will give the result as Google Trics,
Google Techniques, Google Tips, Google Guide etc.
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12. Wednesday, June 22, 2022 12
AND Operator:
+
This operator is used to narrow a search result.
For example:
A search using [Vidyasagar + University] will result all texts with
Vidyasagar and University both.
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13. Wednesday, June 22, 2022 13
OR Operator:
|
This operator is used to broaden a search result.
For example:
A search using [Vidyasagar | University] will result all texts with
Vidyasagar or University. It means both of them will be shown separately as
well as in combination.
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14. Wednesday, June 22, 2022 14
NOT Operator:
-
This operator is used to exclude a particular text in the result.
For example:
A search using [Vidyasagar -University] will result all texts with C but
not with Java. It means eliminating some text results to be shown as the search
result.
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15. Wednesday, June 22, 2022 15
Search within Range:
..
This operator is used to search information within specific range for
example information related to date, price, measurements etc.
For example:
A search using [monitor 14..40 inches] will show all monitors with
screen size between 14 inch and 40 inch.
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16. Wednesday, June 22, 2022 16
Search with currency:
$ or Rs. or Euro
This operator is used to search information related to price of products.
For example:
A search using [laptop $500] will show all laptops in the price range of
$500 i.e. Rs. 38095.00.
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17. Wednesday, June 22, 2022 17
Search with Image:
Visit: images.google.com
Click on Camera
Upload an Image/ Paste a Image URL to Search
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Search Query Modifiers:
inurl vs. allinurl
This query modifier will find the webpages if the provided word is
present in the url.
For example:
A search using [inurl: Vidyasagar University] will show the webpages
whose url contain the any of the word of the text „Vidyasagar
University‟.
A search using [allinurl: Vidyasagar University] will show the webpages
whose url contain all of the words of the text „Vidyasagar University‟ in
order or with all words but not in order.
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19. Wednesday, June 22, 2022 19
intitle vs allintitle
This query modifier will find the webpages if the provided word is present
in the title.
For example:
A search using [intitle: Best Time for Fishing] will show the webpages
whose title contain any of the word of the text „Best Time for Fishing‟.
A search using [allintitle: Best Time for Fishing] will show the webpages
whose title contain the text „Best Time for Fishing‟ as it is in order or with
all words.
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20. Wednesday, June 22, 2022 20
define
This query modifier will define the text provided after this.
For example:
A search using [define: Microprocessor] will show all the words in the
exact order as input is given and the definition of the words will be
shown from web pages.
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21. Wednesday, June 22, 2022 21
file type
This query modifier will search webpages based on the file type.
For example:
This search types can be doc, pdf, mp3, mp4, jpeg, ppt etc.
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22. Wednesday, June 22, 2022 22
site
This query modifier will specifically search a text from a particular
website or particular domain.
For example:
This search [Books site:www.amazon.com] will give all book
information the site provided.
Again, this search [Books site:com] will give all book information from
webpages of com domain.
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23. Wednesday, June 22, 2022 23
related
This query modifier will search webpages that are similar to the webpage
provided in search input.
For example:
This search [related: www.amazon.com] will list the webpages similar or
related to amazon.com.
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24. Wednesday, June 22, 2022 24
weather/map
These query modifiers will search webpages that related to the
weather/map of a particular place.
For example:
This search [weather: Kolkata] will show the webpages containing the
weather of Kolkata.
This search [map: India] will show the webpages containing the map of
India.
Office Management and Automation

25. Wednesday, June 22, 2022 25
Google Advanced Search
Google Home Page------: Settings------: Advanced
Search
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26. Wednesday, June 22, 2022 26
Appearance of Search Result:
By Color
1. Unvisited Page Title are shown in blue color
2. Visited Page Title are shown in Purple color
3. Page content is shown in black color
Type of Content
1. All/ Everything 2. Images
3. News 4. Videos
5. Maps 6. Books
7. Flights 8. Shopping
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27. Wednesday, June 22, 2022 27
Other Products of Google:
Google Books
Google Scholar
Google Docs
Google Sheets
Google Maps
etc..
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Book Marking: Keeping webpages saved for future reference and quick
visit.
History: Stores all previously visited websites for future reference.
Downloads: Keeps information about all downloaded files.
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29. Wednesday, June 22, 2022 29
E-mail Management
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Input Email ID:

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Provide Password:

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Email Inbox:

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Compose Email:

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Sent Email:

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Draft Email:

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All Email:

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Spam Email:

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Trashed Email:

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Trashed Email:

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Creating New Gmail Account:

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Office Management and Automation
Creating New Gmail Account:

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Thank you
Office Management and Automation