On campus student-employment_training_nov 13 (1)

Hiring
Student Employees
Vickie Coale, Associate Director, Employer Relations
Anne Evans, Assistant Director, Internships and Student Employment
Boise State University Career Center

© 2012 Boise State University

1

Where Do I Find Assistance?
• On Campus Student Employment Website
– http://career.boisestate.edu/information-for-employers/on-campus-studentemployment/

• Contact Us!
– Career Center- BroncoJobs
– Financial Aid- Work Study
– Human Resources – Compensation and Classification


2

Steps in Hiring a Student
• Evaluate your need and prepare a job description
• Determine the classification and compensation
• Post your opportunity on BroncoJobs
• Select candidate, verify eligibility and offer job
• EAF process


3

What do I Need to Know about
Compensation and Classification?
• It is a self-managed system
– You identify the class your job fits into
– You choose the hourly rate within the class

• Exceptions will be reviewed by a committee
• Each Job classification is assigned a paygrade
(S1, S2, S3 & S4)


4

Student Job Titles & Duties
• 30 Student Job descriptions have been
drafted by Human Resources
• General information on the pay
level, typical job duties and examples of
job titles are located at:
http://career.boisestate.edu/studentemployment-classification-schedule/

5

Student Compensation Structure
Each Job classification is assigned a paygrade
(S1, S2, S3 & S4)

Grade

Minimum Mid Point Maximum

S1

7.25

8.13

9.00

S2

7.65

9.33

11.00

S3

8.40

10.45

12.50

S4

10.00

12.50

15.00


6

Student Job Descriptions
Title

Student
Academic
Assistant 1

Pay
Job
Level Code

S2

Student
Academic
Assistant 2

S3

Student
Academic
Assistant 3

S4

Job Duties
Performs general academic functions in support of a specific course, professor
or department. Would typically assist in lower division courses. Duties
typically include: assisting with preparation, distribution, collection of test
49825 materials; applying a template for grading; review of short answer or essay
responses for accuracy or completeness; assisting a professor with course
preparations, instructional materials, recording of grades. Moderate/limited
supervision is provided.

Examples of Job
Titles

Grader; Teacher Aide
Performs academic assistant functions in support of a specific professor, or
course or section. Would typically assist in upper division courses. Duties may
include: conducting lab or work group sessions focused on the review or
49826 application of course materials; grading complex essay assignments and
Grader; Peer Advisor;
exams; assessing performance or progress. Limited supervision is provided. Writing Center
Consultant
Performs academic assistant functions at the highest level in support of a
specific professor, or course or section. Would typically assist in upper division
or graduate courses. Duties may include: conducting lab or work group
49852 sessions focused on the review or application of course materials; delivering Peer Advisor; Writing
portions of lectures; assessing performance or progress. Limited supervision is
Center Consultant;
provided, and the student employee is expected to operate independently in
Lab Instructor;
the performance of a wide range of duties.
Teaching Assistant


7

Grade S1
Job Duties
Entry level student worker. Performs routine tasks with minimal
responsibility in a well-supervised setting.

Minimum Qualifications
No previous experience or training is required. Ability to learn
and perform assigned work; ability to work cooperatively with
faculty, staff and other students.

Notes
May require ability to successfully interact with public.

8

Grade S2
Job Duties
Second level of student employee. More difficult tasks assigned
and some judgment/decision making required. Works
independently with limited supervision.

Little or moderate experience. Technical knowledge required, or
previous training and experience is needed.

Notes
Special instruction may be necessary for some aspects of these
positions.


9

Grade S3
Job Duties
Senior level student employee performing work with specialized
skills. Uses independent judgment /decision making abilities;
works with little or no direct supervision. May involve
supervision, tutoring, or training of individuals or small groups
performing routine functions.

Previous work experience at a lower level within the same
department or functional area is required. Moderate to
substantial experience, technical knowledge, or previous training
or certification is required.

10

Grade S4
Job Duties
Highest level student employee. May manage research, analysis, publication,
instruction or other special projects or activities of significant scope. May
supervise larger groups of student staff or more senior/technical student staff
including assigning and reviewing work.

Previous work experience at a lower level within the same department or
functional area is required. Requires substantial experience, advanced
technical knowledge as well as previous training or certification.

Notes
High level of competency or fluency with specialized skills. Not all jobswill
have a S4 level.

11

Placement in Compensation Schedule
• Student employees should be placed within the
grade for their job considering:
– department budget
– employee qualifications and work experience
– compensation level of existing student staff

• Student employees should not earn more than nonstudent employees doing similar work
• Compensation schedule will be applied regardless
of funding source

12

What Do I Need to Know About
Posting Jobs?
• Jobs that many students at Boise State might be qualified
for must be posted on BroncoJobs
– You can still use other recruiting methods

• There are exceptions
–
–
–
–
–

Rehiring a student into the same position
Internal promotional opportunities
Graduate or Research Assistant positions
Any position that is paid via lump sum or by stipend
Any position requiring an extremely specific skill set or set of
circumstances
– Other exceptions reviewed by a committee

• BroncoJobs ID # needs to be included in the new EAF
– http://career.boisestate.edu/on-campus-student-employment/

13


14

Click here to go to
log in/registration
page

If you do not
already have a
BroncoJobs
account, click
here to begin
registration

If your Department already has an
account, we will just add you as a
Contact when you register.

Note that you are on the “Register” tab

Fill out the fields. * means
that field is required

This is your Department
name beginning with
“Boise State”

Fill out the fields. * means
that field is required

When finished click “Submit”. Your registration will be
approved by the Career Center and an email will be sent
to you. This usually happens the same day, but you can
call the Career Center to have it done immediately.

To post a job, log in using your username (email
address) and your password.

Click here to post a job

This is your BroncoJobs home page.

You are on the “Job Postings” tab.

Click here to add a new job posting.

Click on “Show Archived” to get a
drop down list of job titles to
choose from. Some are jobs that
have been posted before by you or
others in dept. Some may have
been pre-loaded by Career Center.

Select the job title you
want from this list – you
can edit for your posting

Select/Deselect Position Type

You can change the Job Title.

Job Function may be preselected.
You can change to what is
appropriate.
You can edit the job description

Choose how you wish
to receive resumes, etc.
Select “Other
Documents” for
applications, course
schedules, etc.

You can choose if you want to
display your contact info to
students
Select/change posting and
expiration dates – 30 days is
standard.

Optional: Desired start
date, duration and
approx. hours per week

Optional: Select class level
Optional: Qualifications
Select Major(s) –
hold down control
key to select more
than one
Pay Rate: Enter a
rate or range.
If location is not preselected, enter here. (required
field)

You can attach a document (such
as an application to have
students upload and submit.)

When finished, click “Submit”. You can also “Save and Finish Later”.

To check on your posting….

* = not approved and
Job Title
***This is the BroncoJobs ID #
that goes on the EAF.***

You can deactivate
at any time

= approved

Position Approved

career@boisestate.edu

to me

Dear Your Name:
The following position has been approved:

This is the email you will receive
from the Career Center when
your position is approved.

STUDENT ACADEMIC ASSISTANT 1
Students will apply for your position per the instructions on your job posting. If you checked "E-mail"
students will upload their resumes on BroncoJobs and the system will send you an email with their
resume attached. If you checked "Accumulate on-line" students will upload their resumes on BroncoJobs
and you will see an alert on your BroncoJobs home page notifying you that a student has applied. You
can then view the student's name and application materials through the "job" tab. If you checked "Other"
the student will follow your instructions in the "How to Apply" box (Email or mail resumes, apply on your
website, etc.)
If you have any questions about your job posting, please feel free to contact the Career Center at (208)
426-1747 or career@boisestate.edu.
Thank you for your interest in recruiting our students!
Career Center
Boise State University

Click on the “Preview” tab
to see how the posting will
be viewed by students.

Home Page shows
an alert when you
receive applications

Student Resumes Tab: To view applicants.

You can open up students’ documents
by clicking on the icons.

*** You can send an email to one, some, or all applicants
at the same time. Check box, then “Mail to Checked” ***

After clicking “Mail to
Checked” this page appears
to prepare your message.

Subject is required

You can send a copy of
the email to yourself.

Write your
message
here.

The system will
auto-insert these
fields for you. Just
click on the one
you want when
you get to that
place in your text.
(fname = first
name)

You can upload a
document if you
want
Click “continue” to review message

To go back and make changes to your message

To send your message

You can generate a book of students’ application
materials and have it emailed to you.
#2: Click “Generate Book”

#1: Check the box next to the students names whose materials
you want included in the book or click “+” to check all students.

Select the
documents you
want to include.

Submit Request

To check the status of your request

Resume Book Complete
vcoale@boisestate.edu
Friday, October 14, 2011, 04:13 pm
Dear Your Name,
The resume book you requested is ready for you to download.
To retrieve, please point your web browser to:
http://boisestate-csm.symplicity.com/employers
If you have any questions, please contact Career Services.
Thank you,
Career Services

JobApplicantsPacket_rezpacket_2011_10_14.pdf
498K View Download

The email you
receive with the Job
Applicants Packet
attached

This is the end of
the basic
BroncoJobs
instructions for
On-Campus
Department
Employers.

Home Page will also
show when your
resume packet is ready

Hiring Student
• Select candidate, notify the ones you did not
hire
• Verify eligibility -- to be a student employee:
– Must be enrolled at least half-time
– Can work no more than 30 hours per week while
school is in session*
– *international students can work no more than 20
hours per week while school is in session


49

Hiring Process (EAFs)
•

•

•

Hiring a Work-Study Student Employee
– Work Study Employee Action Request Form, please refer to the new Work
Study Resource Site at https://sites.google.com/a/boisestate.edu/workstudy/.
Hiring a Non Work-Study Student Employee
– Employee Action Form for Students at Employee Action Form for Students
– Included on this form is a field for the BroncoJobsID #
– Exceptions: please note this in the BroncoJobs ID # field (i.e.: REHIRE, GRAD
ASSIST, RESEARCH ASSIST, STIPEND POSITION, etc.)
Employment Eligibility (Form I-9)
– Federal regulations mandate proof of employment eligibility for all employees
– A Form I-9 must be completed on or before the student’s first day of
employment


50

Questions?


51

On campus student-employment_training_nov 13 (1)

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