The document outlines the National Panhellenic Conference extension process for adding a new sorority to a Panhellenic community. It discusses forming an exploratory committee to collect data on campus growth trends, chapter sizes, and interest in expansion. If the data supports expansion, Panhellenic votes and notifies the NPC Extension Chairman. Key steps include determining criteria for new groups, scheduling presentations, selecting a group to colonize, and supporting the new group through recruitment and the colonization process. The document emphasizes that expansion requires work from Panhellenic and the entire Greek community to help the new group succeed.

1. National Panhellenic Conference NPC Extension Process: How to Grow your Panhellenic Julie Johnson, Chairman NPC College Panhellenics Committee AFLV-Central 2011

2. Review the role of the NPC Extension Committee Learn to identify when expansion should happen Outline the extension process Discuss the role and responsibilities of Panhellenic and the fraternity/sorority advisor in the extension process Provide resources for the extension process Program Objectives

3. Overview of the Extension Process Exploratory committee & data collection Proper Authority approval Determine your timeline – be realistic! Announcement of your extension opening Receipt and review of materials Presentations & selection Marketing for new group Colonization

4. How to Get Started Exploratory Committee formed Do your research – collect & review data to see trends & projected growth Is there local sorority or interest group interest in NPC affiliation? Notify your NPC Area Advisor Findings are presented to your PH – motion to expand moves the process forward

5. What Data Should be Collected? Size of current chapters vs. total Recruitment trends and stats for past 5 years Institutional growth projections Interest in your Greek system Potential obstacles (administration, housing, etc.) Current chapter sizes manageable? Will the addition of a new group enhance the CPH/campus?

6. What Does the Data Tell You? If no, what can we do to boost our current system? Review of total Develop/revise CPH marketing plan (image, messaging, target audience) Does current recruitment style/system work? If yes, begin the NPC extension process

7. Extension Motion Delegates take motion back to their chapter for discussion and vote Include/update your local chapter advisors & NPC Delegates/HQ personnel on discussions Delegates bring vote of their group back to PH at a subsequent meeting Voting is one vote per NPC member group

8. Vote is YES – Now What? Contact the NPC Extension Chairman – need copy of meeting minutes with the vote indicated Determine how you will advertise/announce your extension opening Inactive/dormant chapter consideration and/or if there is a recolonization agreement on file

9. Panhellenic Extension Responsibilities Determine the main institutional contact Determine a timeline for the process Select the Extension Committee – makeup Determine criteria/qualities you want in a new group – use that as basis for evaluation Will you allow Exploratory Visits? No student contact during these visits

10. Steps for Successful Process Schedule Presentations Determine Logistics Facility booking Budgeting Housing Additional Items Select group to colonize Colonization – Panhellenic assistance

11. SUPPORTING THE EXPANSION IS KEY! Once Your Group is Selected …

12. Getting the Word Out Putting news on Panhellenic and university website Showing off the new group at Orientation sessions Invite the new group to recruitment to observe and talk to withdrawn PNMs Create Ambassadors Locations where non-Greeks are Strategy: “Do you have a girlfriend?”

13. Share Your Success Secrets Banners Socials/Dances Recruitment Techniques New Member Activities Recruitment Assistance

14. EXPANSION IS A PROCESS THAT REQUIRES MUCH HARD WORK AND DEDICATION, BUT IT IS ALSO VERY REWARDING. IT TAKES AN ENTIRE COMMUNITY TO MAKE A NEW GROUP SUCCESSFUL. In Conclusion

15. Extension Resources NPC Website www.npcwomen.org NPC Extension Chairman – Carole Jones [email_address] 256-864-0509 Your NPC area advisor NPC Manual of Information section on extension