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Choosing unifying
  (non-mobile)
  collaboration
  technologies
Questions
● What are your experiences with non-mobile
  collaboration technologies?
● What did your group use for non-mobile
  collaboration?


After failing the first time, this is how we did it...
The Project Scope
● The project scope is an important detail for
  choosing a collaboration technology.
   ○ Size of the project
     ■ The size of the project directly reflects on what
        you need for the project
   ○ Tools required
     ■ The scope will help the team decide on the type
        of tools required to complete this project virtually,
        successfully
Key Factors To Consider When Choosing a Non-Mobile
Technology



●   Internet Connection
●   Time
●   Appropriate Mechanisms
●   Number of Team Members
●   Location
●   Culture
●   Language
Make a List of Applicable
Non-Mobile Technologies
●   Google hangout
●   Web ex
●   G-chat
●   Skype
●   Microsoft Office 365
●   TeamLab
●   Asana
●   Other SAAS services
Non-mobile applications that
have mobile applications
● Some non-mobile applications have mobile
  versions of their software, but they do not
  have functionally and capabilities compared
  to their desktop counterparts
Determining The Audience
What do you want to accomplish?

● Establish an Agenda
  ○ Briefing
  ○ Sharing Information
  ○ Collaboration/Creation
Create an agenda that includes time
each item will be discussed so
members can enter/exit meeting
freely
Sample Agenda
   Previous Meeting Recap (5min) – 2pm
       New Goals (10min)
   Status Report Front End Team – 2:15pm
       Previous Tasks (10min)
       New Tasks (5min)
   Status Report DBA Team – 2:30pm
       Previous Tasks (10min)
       New Tasks (5min)
   Questions/Concerns (15min) – 2:45pm
Assessing Technological
Capabilities Of The Virtual Team
Once the agenda is established, conduct a
survey of participants to help select the best
medium to conduct the meeting.

● What types of questions should we ask?
   ○ What operating system? (Mac vs. Windows)
   ○ Hardware capabilities? (webcam, etc.)
   ○ Access to reliable internet connection?
How Will We Be Ensuring Each User Updates Their
Software To The Latest Version?

● Centralized Management
● Do not allow access to the app until the user
  updates
● Send out communications
● Make new documents compatible, only with
  the new version
● Use SAAS-based services
Conclusion
● Go over the scope of your project and the
  tasks
● Make sure the software has the appropriate
  features
● Create a list, do not depend on mobile
  features
● Assess your audience. Make an agenda!
● User capabilities need to be met
● Handle your updates appropriately
Questions
● What is your experience with these
  technologies? Did you rely on their mobile
  support?
● What software do you use at work/school?
  How was this decided?

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Non-mobile tech

  • 1. Choosing unifying (non-mobile) collaboration technologies
  • 2. Questions ● What are your experiences with non-mobile collaboration technologies? ● What did your group use for non-mobile collaboration? After failing the first time, this is how we did it...
  • 3. The Project Scope ● The project scope is an important detail for choosing a collaboration technology. ○ Size of the project ■ The size of the project directly reflects on what you need for the project ○ Tools required ■ The scope will help the team decide on the type of tools required to complete this project virtually, successfully
  • 4. Key Factors To Consider When Choosing a Non-Mobile Technology ● Internet Connection ● Time ● Appropriate Mechanisms ● Number of Team Members ● Location ● Culture ● Language
  • 5. Make a List of Applicable Non-Mobile Technologies ● Google hangout ● Web ex ● G-chat ● Skype ● Microsoft Office 365 ● TeamLab ● Asana ● Other SAAS services
  • 6. Non-mobile applications that have mobile applications ● Some non-mobile applications have mobile versions of their software, but they do not have functionally and capabilities compared to their desktop counterparts
  • 7. Determining The Audience What do you want to accomplish? ● Establish an Agenda ○ Briefing ○ Sharing Information ○ Collaboration/Creation
  • 8. Create an agenda that includes time each item will be discussed so members can enter/exit meeting freely Sample Agenda Previous Meeting Recap (5min) – 2pm New Goals (10min) Status Report Front End Team – 2:15pm Previous Tasks (10min) New Tasks (5min) Status Report DBA Team – 2:30pm Previous Tasks (10min) New Tasks (5min) Questions/Concerns (15min) – 2:45pm
  • 9. Assessing Technological Capabilities Of The Virtual Team Once the agenda is established, conduct a survey of participants to help select the best medium to conduct the meeting. ● What types of questions should we ask? ○ What operating system? (Mac vs. Windows) ○ Hardware capabilities? (webcam, etc.) ○ Access to reliable internet connection?
  • 10. How Will We Be Ensuring Each User Updates Their Software To The Latest Version? ● Centralized Management ● Do not allow access to the app until the user updates ● Send out communications ● Make new documents compatible, only with the new version ● Use SAAS-based services
  • 11. Conclusion ● Go over the scope of your project and the tasks ● Make sure the software has the appropriate features ● Create a list, do not depend on mobile features ● Assess your audience. Make an agenda! ● User capabilities need to be met ● Handle your updates appropriately
  • 12. Questions ● What is your experience with these technologies? Did you rely on their mobile support? ● What software do you use at work/school? How was this decided?