This document provides guidelines and responsibilities for students using district-issued laptops or Chromebooks. It outlines that devices are for educational use only and subject to monitoring. Students should charge devices daily, use appropriate content and language, and follow copyright laws. The document also details how to properly transport, store, and care for devices to avoid damage. Students are responsible for reporting any theft or issues immediately.

1. Laptop/Chromebook
Responsibilities
Williamsburg County School District
Student Device Care & Maintenance
Guidelines

2. Things To Remember
• Your laptop and how you use it is governed by:
• District Policies
• Student Code of Conduct
• Student / Parent Acceptable Use Policy
• State Laws
• Federal Laws

3. Software Tips
• Do not add or remove software from your device.
• The Technology Department will update software on the device
throughout the year

4. Screen Cleaning Tips
• Wipe the screen gently with a clean, soft cloth.
• Do NOT use anything abrasive to clean the screen.
• Do NOT use any soaps or detergents to clean your screen.

5. Battery Facts To Remember
• Charge your batteries at home DAILY!
• A battery stores about 4 hours of electricity

6. Email and Activity Warnings
• Any activity performed on your laptop/Chromebook or with district
resources can be legally monitored.
• Emails written or received using district resources can be opened and
read by district personnel.
• Files or email created or sent to you using district resources can be
inspected by district personnel with or without your knowledge.
• Keep all files and emails educationally appropriate!

7. Report Illegal Use
• You are responsible for reporting security problems.
• If you are aware of other students engaging in illegal activities,
such as hacking, report this activity to a teacher, technician, or
an administrator. Do not discuss it with other students.

8. Laptop/Chromebook Use
• NEVER use a friend’s laptop or Chromebook.
• NEVER loan your laptop or Chromebook to anyone.
• NEVER give out your password or username.
• NEVER delete files, with or without permission, belonging to someone else.

9. Passing Responsibilities
• When passing from one classroom to another:
• ALWAYS shut down your laptop/Chromebook. Your hard drive can
crash or become ruined by moving laptops/Chromebooks when
they are still powered on.
• ALWAYS disconnect cords before packing up your
laptop/Chromebook.
• ALWAYS secure your laptop/Chromebook properly in its case.

10. Proper Use of Laptops
•District issued devices should be
used for educational purposes only!

11. The 3 P’s
• Always follow the guidelines of the 3 P’s:
• Privacy: Never give out any personal information (name, address,
phone number, etc.) to anyone over the Internet.
• APPROPRIATE: Only educationally appropriate activities are permitted.
• PROPERTY: The laptop/Chromebook does not belong to you. It is
entrusted to you and must be returned. Protect it at all times. NEVER
leave it unattended.

12. Copyright Laws
• If you borrow information from the Internet or any other source
for projects, papers, etc., you MUST give credit to the owner and
cite your sources.
• You must abide by the Fair Use Guidelines.
• Failing to do any of the above is illegal and a violation of
copyright laws.

13. Communication Expectations
• When using any technology resources belonging to the district (the
network, your laptop/Chromebook, etc.) it is expected and required
that you
• ALWAYS …
• Be polite (ex: email, message boards, etc.)
• Use appropriate language.
• Maintain your privacy (never give out your name, phone number, etc.
using email, on the Internet, or over the network).

14. District Access Rights
• At anytime, teachers, technicians, SRO Officers,
and administrators can open or seize your district
issued device without warning.

15. Report Theft IMMEDIATELY
• Williamsburg County School District is the legal owner of the
laptop/Chromebook.
• You are responsible for damages made to district property.
• If your laptop/Chromebook is lost while on campus, report the
incident to the teacher or an administrative staff immediately.
• If your device is stolen off campus, file a police report with local
law enforcement and provide the school with a copy of the police
report.

16. TAKING CARE OF YOUR
LAPTOP/CHROMEBOOK
• Food and drink should be kept away from your laptop or
Chromebook.
• Never place heavy objects on top of your laptop/Chromebook.
• Never leave your device in a hot car.
• Never leave your device in an unsupervised area.
• Never pickup your laptop/Chromebook by the screen.

17. TAKING CARE OF YOUR
LAPTOP/CHROMEBOOK
• Do not poke the screen with anything that will mark or scratch
the screen surface.
• Do not place anything on the keyboard before closing the lid.
• ALWAYS support a laptop or Chromebook from its bottom with the
lid closed.
• NEVER transport your laptop or Chromebook with the power cord
plugged in.