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Exploring
Myaiesec.net
Contents


      • Buttons of myaiesec.net


      • AIESEC “Dictionary”




       How to navigate through the presentation




*You can go to any sector by
clicking the Hyper-links
How to Navigate through the presentation

      •   In each slide right down you can find 3 buttons
            –   With the home button (    ) you can return to the content page
            –   With the 1st Button (  ) you can return to the previous one*
            –   with the last one (   ) you can return to the menu of the current sector you are watching



      •   In some slides you can also reach this Button:

                              that helps go to the next slide



      •   The only way to navigate is by clicking the Hyper-links




* If you click it twice you
return to the same slide
Buttons of myaiesec.net

• Getting Started With myaiesec.net


• For XP members:
    –   IC Sector
    –   OG Sector
    –   Team Leader Program
    –   Wikis
    –   Files
    –   News
    –   Conversations
Getting started with myaiesec.net

•   Front Page

•   Task bar

•   Subscribes & Interests

•   Raise your AIESEC email

•   How to Apply for TMP & TLP
Task bar

   •              : Here you can fill your experience in AIESEC up to now, set your
       account settings and take a TMP, TLP, GIP or GCDP program.

   •         : You can create conversations and news for teams, look for opportunities
       and admin your personal contacts

   •           : You can find uploaded files, wikis, and online seminars that you are
       interested in.

   •                    : You can find any procedure according your position in the
       organization

   •          : Here you can analyze the current and the past results of the organization


*Click each button
for more details
My Experience
My Experience
1.     - In this point you can fill all your Personal Information (interests, Academic
       Background, Professional Background e.t.c)

2.     - Here you can find all your Bookmarks and your Subscriptions*

3.     - You can see (but not edit), your Current, your Past and your Future roles in AIESEC
       (if it’s known)

4.     - Here you can set your personal & professional goals, while “My Competencies” let,
       you and other persons evaluate you, in order to reach your Strong & Weakneses
       areas that you can keep or develop.

5.     - You can apply in order to take part in a Team Member Program, a Team Leader
       Program, a Global Community Program or a Global Community Development
       Program (in order to Apply you need to fill all your personal information)

6.     - In this point you can edit your account settings and create an AIESEC e-mail (in
       which you can have access from Google mail)


* Find more details here
Connect




1.   - Create Conversations in order to communicate with entities, or a team
2.   - Create news in order to keep informed entities or a team
3.   - Add contacts by “search people” create contact groups and contact them via messages
4.   - Search for TMP, TLP, GIP, GCDP opportunities (Apply for them by “My Experiences”)
5.   - Search for team or Entities in all over the world
Resources




1. - Upload and admin your files (content, viewing rights, title e.t.c)

2. - Wikis*

3. - Find online details for myaiesec.net, and your role in AIESEC
AIESEC Programs
•   Team Member Program:




•   Team Leader Program:
Team Member Program

   • My Teams:




*The rest of the details for Team Member
program are included on IC and OG Sectors
My Teams
Team Leader Program


•   How to create a Role

•   How to find & Approve applicants for a role

•   How to Edit a Team

•   How to modify a Role
How to create a Role




   1) In order to create a role first of all you need to create a team by pressing
       “Create New Team” (and fill all the fields)*

   2) Choose one of your Teams in which you need to create the role

   3) Fill all the characteristics that the applicants need to fulfill



*Sometimes Teams needs some hours in order to be created
How to find & Approve applicants for a role




1)   Click to “Role Shortlist Menu”

2)   Search for the Team that you are interested for

3)   Search for the position that you have create in this Team
How to find & Approve applicants for a role




4)   Finally you can see the Applicants that they have Apply,
     and you can “Approve” or “Reject” them according to the position needs
How to Edit a Team




     •     By clicking to “Edit a Team” you can edit*:
            1.    Team’s Name
            2.    Teams Goals
            3.    Team’s Dates
            4.    Upload Team’s image
            5.    Teams Content (and the Summary of it)



*Don’t forget to Save the Changes when you finish the editing
How to modify (Edit) a Role




1) Click “Modify User Roles”
2) Choose the team in which there is the role that you need to modify
3) Choose the person that you need to modify it’s role
Analysis




•   Ranking Report:
    By “Ranking Report” you can have the result of the “MC” & the “LCs”


•   Entity Report:
    By “Entity Report” you can see the results of a national, Regional or Global Entity



                                                 Watch Video
Bookmarks & Subscriptions
• Bookmarks are pages in myaiesec.net that you can find permanent on
  “Bookmarks & Subscriptions” in “My Experiences”.

• Subscriptions are like bookmarks that you can have access at any time,
  with the difference that if something change in this pages myaiesec.net
  sent you a personal e-mail.



                                Watch video
Raise your AIESEC e-mail
Raise your AIESEC e-mail




• Your AIESEC e-mail will be: “name”.”surname”@aiesec.net
and you can have access to it be Gmail, while you can also
use all the preferences of Gmail.
How to Apply for TMP & TLP

1)   Click at “Take Team Member/Leader Program”
How to Apply for TMP & TLP
2) In order to be able to apply you need to fill first all “Your Personal
   Information”:




3) Search for the opportunities that you are interested for and apply
IC Sector



• How to raise a TN form

• How to search for available EP forms
How to raise a TN form
1)   My Experiences --> Team Member Program --> Partnership Management




2)   Select the organization the TN is to be raised with, from the list or if it’s a new
     one select add organization
How to raise a TN form
How to raise a TN form
How to raise a TN form
4) bbbgbfgb




5) Choose if the TN form should be either GIP or GCDP and then click “next” to
   proceed with the creation of the TN form
How to search for available EP/TN forms

There are two different ways to search for an EP form or a TN form:


1) The first one is more simple and it is available to any account in myaiesec.net
    “Connect” --> “Opportunities” --> “View Internship Opportunities”




    And then you have to fill all of your Criteria …
How to search for available EP/TN forms
How to search for available EP/TN forms

2) The other one is by searching EPs/TNs in specific sectors (Programing, Tourism,
   Medical Sciences e.t.c)

“AIESEC Programs” --> “Team Member” --> “Supply and Demand Management”
How to search for available EP/TN forms
OG Sector



• How to “Raise” an EP form

• How to search for TN forms
How to “Raise” an EP form
1) Go to: “My Experiences” and click “Take Global Community Development
   Program” or “Take Global Internship Program”
How to “Raise” an EP form
2) And then you have to fill all your personal information
How to “Raise” an EP form

3) In continue you need to fill your personal Preferences

4) After that your EP form has been Raised as “New”
   (which means that you can not get matched)



5) Finally the EBs of your Local Committee has to approve
    your EP form in order to become “Available”
    (that you can start searching for available TNs and get matched)
Wikis


• What is a wiki:
   Wikis are contents types on MyAIESEC.net that allows information be presented
   on a page in a linear fashion. Wikis are made up of sections and different type
   of contents from images, video, sound, files etc can be embedded in a wiki.




• Viewing a Wiki

• Creating a Wiki

• Administering a Wiki
Viewing a Wiki

• First you need to go to the wikis page:
   “Resources” --> “Wikis”
Viewing a Wiki
Viewing a Wiki

•   Else if you are looking for a specific wiki you can also search to
     the “Search Bar” for wikis:
Creating a Wiki

1)   Resources --> Create Wiki




2)   Choose if you prefer an Entity or a Team
     (if you select Team, you will go through process of searching the Team)




3) Final fill all the required information and then
    move to create the first section
Creating/Administering a Wiki
Administering a Wiki


1)   Resources --> Administer Wiki




2)   And then change the section that you prefer,
     in the same way as creating it
Files


• Viewing a file

• Uploading a file

• Administering a file
Viewing Files

• Viewing files is nearly the same as viewing a wiki

1) Firstly you need to go to files page:
   “Resources” --> “Files”
Viewing Files
Viewing Files

•   Else if you are looking for a specific wiki you can also search to
     the “Search Bar” for files:
Uploading Files

1) “Resources” --> “Upload file”




2) Choose if you prefer to upload the file for an “Entity” or a “Team”
     (if you are not sure choose Entity, else you go through process to select a team)




3) Final fill all the required information and then
    move to upload the file
Uploading/Administering Files
Administering Files


1) “Resources” --> “Administer file”




2)   And then change the section that you prefer or upload
     your file again in the same way as creating it
News

• What is news:
   News contents created are delivered to users via email address. It’s one of the key internal
   communication tool on myaiesec.net. News assigned to a particular Entity get delivered to all
   members in that Entity, making it a useful tool to disseminate information. Users not in a
   particular entity can subscribe to news and receive personal email.




• Viewing news

• How to create news
Viewing news

• Firstly you need to go to “news” page:
   “Connect” --> “News”
Viewing news
• Then select what you want to watch
How to create news
     • Go to:
           “Connect” --> “Create News”




     • Choose if you prefer to create news or notification*




*On every team or network page there is a space to leave a small message less than 170 words
about important items the EB team needs the entity to know. These are referred as notifications.
How to create news


•   Choose if you prefer to upload the file for an “Entity” or a “Team”
     (if you are not sure choose Entity, else you go through process to select a team)




•   finally fill all the required information that you want to share
Conversations

• What is a “Conversation”:
   Conversations host various discussion created by AIESEC members. Conversations are like
   forums where people can post a topic and have other members contribute to the topic.




• View Conversations

• How to Create a conversation
View Conversations

• Go to:
   “Connect” --> “Conversations”




• Then click the title of each one you want to watch
Create Conversations

• “Connect” --> “Create Conversation”




•   Choose if you prefer to create the conversation for an “Entity” or a “Team”
     (if you are not sure choose Entity, else you go through process to select a team)




•   Finally fill all the required information to complete the conversation’s creation.
    After that any person in the team or entity can post there.
AIESEC “Dictionary”


• AIESEC Structure

• AIESEC Sectors

• AIESEC Programs
AIESEC Structure
1. AI: AIESEC International
     i.     PAI: President of AIESEC International
     ii.    VP AI: Vice President of AIESEC International
     iii.   GST: Global Support Team


2.   MC: Members Committee
     I.     MCP: Members Committee President
     II.    MC VP: Members Committee Vice President
     III.   NST: National Support Team


3.   LC: Local Committee
     I.     LCP: Local Committee President
     II.    LC VP: Local Committee Vice President
     III.   TL: Team Leader
     IV.    TM: Team Member
     V.     OCP: Organize Committee President
     VI.    OCVP: Organize Committee Vice President


4.   CC: Congress Committee
     I.     CCP: Congress Committee President
     II.    CC VP: Congress Committee Vice President
     III.   CC Teamster: Congress Committee Team member
AIESEC Sectors

1.    IC: Incoming (Exchanges)
2.    OG: Outgoing (Exchanges)
3.    TM (HR): Talent Management (Human Resources)
4.    ER: External Relations
5.    F: Finance
6.    COMM: Communication
7.    CR: Corporate Relations
8.    PR: Public Relations
9.    IM: Information Management
10.   OD: Organization Development
AIESEC Programs


• TMP: Team Member Program

• TLP: Team Leader Program

• GIP: Global Internship Program

• GCDP: Global Community Development Program

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Myaiesec.net

  • 2. Contents • Buttons of myaiesec.net • AIESEC “Dictionary”  How to navigate through the presentation *You can go to any sector by clicking the Hyper-links
  • 3. How to Navigate through the presentation • In each slide right down you can find 3 buttons – With the home button ( ) you can return to the content page – With the 1st Button ( ) you can return to the previous one* – with the last one ( ) you can return to the menu of the current sector you are watching • In some slides you can also reach this Button: that helps go to the next slide • The only way to navigate is by clicking the Hyper-links * If you click it twice you return to the same slide
  • 4. Buttons of myaiesec.net • Getting Started With myaiesec.net • For XP members: – IC Sector – OG Sector – Team Leader Program – Wikis – Files – News – Conversations
  • 5. Getting started with myaiesec.net • Front Page • Task bar • Subscribes & Interests • Raise your AIESEC email • How to Apply for TMP & TLP
  • 6.
  • 7. Task bar • : Here you can fill your experience in AIESEC up to now, set your account settings and take a TMP, TLP, GIP or GCDP program. • : You can create conversations and news for teams, look for opportunities and admin your personal contacts • : You can find uploaded files, wikis, and online seminars that you are interested in. • : You can find any procedure according your position in the organization • : Here you can analyze the current and the past results of the organization *Click each button for more details
  • 9. My Experience 1. - In this point you can fill all your Personal Information (interests, Academic Background, Professional Background e.t.c) 2. - Here you can find all your Bookmarks and your Subscriptions* 3. - You can see (but not edit), your Current, your Past and your Future roles in AIESEC (if it’s known) 4. - Here you can set your personal & professional goals, while “My Competencies” let, you and other persons evaluate you, in order to reach your Strong & Weakneses areas that you can keep or develop. 5. - You can apply in order to take part in a Team Member Program, a Team Leader Program, a Global Community Program or a Global Community Development Program (in order to Apply you need to fill all your personal information) 6. - In this point you can edit your account settings and create an AIESEC e-mail (in which you can have access from Google mail) * Find more details here
  • 10. Connect 1. - Create Conversations in order to communicate with entities, or a team 2. - Create news in order to keep informed entities or a team 3. - Add contacts by “search people” create contact groups and contact them via messages 4. - Search for TMP, TLP, GIP, GCDP opportunities (Apply for them by “My Experiences”) 5. - Search for team or Entities in all over the world
  • 11. Resources 1. - Upload and admin your files (content, viewing rights, title e.t.c) 2. - Wikis* 3. - Find online details for myaiesec.net, and your role in AIESEC
  • 12. AIESEC Programs • Team Member Program: • Team Leader Program:
  • 13. Team Member Program • My Teams: *The rest of the details for Team Member program are included on IC and OG Sectors
  • 15. Team Leader Program • How to create a Role • How to find & Approve applicants for a role • How to Edit a Team • How to modify a Role
  • 16. How to create a Role 1) In order to create a role first of all you need to create a team by pressing “Create New Team” (and fill all the fields)* 2) Choose one of your Teams in which you need to create the role 3) Fill all the characteristics that the applicants need to fulfill *Sometimes Teams needs some hours in order to be created
  • 17. How to find & Approve applicants for a role 1) Click to “Role Shortlist Menu” 2) Search for the Team that you are interested for 3) Search for the position that you have create in this Team
  • 18. How to find & Approve applicants for a role 4) Finally you can see the Applicants that they have Apply, and you can “Approve” or “Reject” them according to the position needs
  • 19. How to Edit a Team • By clicking to “Edit a Team” you can edit*: 1. Team’s Name 2. Teams Goals 3. Team’s Dates 4. Upload Team’s image 5. Teams Content (and the Summary of it) *Don’t forget to Save the Changes when you finish the editing
  • 20. How to modify (Edit) a Role 1) Click “Modify User Roles” 2) Choose the team in which there is the role that you need to modify 3) Choose the person that you need to modify it’s role
  • 21. Analysis • Ranking Report: By “Ranking Report” you can have the result of the “MC” & the “LCs” • Entity Report: By “Entity Report” you can see the results of a national, Regional or Global Entity Watch Video
  • 22.
  • 23. Bookmarks & Subscriptions • Bookmarks are pages in myaiesec.net that you can find permanent on “Bookmarks & Subscriptions” in “My Experiences”. • Subscriptions are like bookmarks that you can have access at any time, with the difference that if something change in this pages myaiesec.net sent you a personal e-mail. Watch video
  • 24.
  • 26. Raise your AIESEC e-mail • Your AIESEC e-mail will be: “name”.”surname”@aiesec.net and you can have access to it be Gmail, while you can also use all the preferences of Gmail.
  • 27. How to Apply for TMP & TLP 1) Click at “Take Team Member/Leader Program”
  • 28. How to Apply for TMP & TLP 2) In order to be able to apply you need to fill first all “Your Personal Information”: 3) Search for the opportunities that you are interested for and apply
  • 29. IC Sector • How to raise a TN form • How to search for available EP forms
  • 30. How to raise a TN form 1) My Experiences --> Team Member Program --> Partnership Management 2) Select the organization the TN is to be raised with, from the list or if it’s a new one select add organization
  • 31. How to raise a TN form
  • 32. How to raise a TN form
  • 33. How to raise a TN form 4) bbbgbfgb 5) Choose if the TN form should be either GIP or GCDP and then click “next” to proceed with the creation of the TN form
  • 34. How to search for available EP/TN forms There are two different ways to search for an EP form or a TN form: 1) The first one is more simple and it is available to any account in myaiesec.net “Connect” --> “Opportunities” --> “View Internship Opportunities” And then you have to fill all of your Criteria …
  • 35. How to search for available EP/TN forms
  • 36. How to search for available EP/TN forms 2) The other one is by searching EPs/TNs in specific sectors (Programing, Tourism, Medical Sciences e.t.c) “AIESEC Programs” --> “Team Member” --> “Supply and Demand Management”
  • 37. How to search for available EP/TN forms
  • 38. OG Sector • How to “Raise” an EP form • How to search for TN forms
  • 39. How to “Raise” an EP form 1) Go to: “My Experiences” and click “Take Global Community Development Program” or “Take Global Internship Program”
  • 40. How to “Raise” an EP form 2) And then you have to fill all your personal information
  • 41. How to “Raise” an EP form 3) In continue you need to fill your personal Preferences 4) After that your EP form has been Raised as “New” (which means that you can not get matched) 5) Finally the EBs of your Local Committee has to approve your EP form in order to become “Available” (that you can start searching for available TNs and get matched)
  • 42. Wikis • What is a wiki: Wikis are contents types on MyAIESEC.net that allows information be presented on a page in a linear fashion. Wikis are made up of sections and different type of contents from images, video, sound, files etc can be embedded in a wiki. • Viewing a Wiki • Creating a Wiki • Administering a Wiki
  • 43. Viewing a Wiki • First you need to go to the wikis page: “Resources” --> “Wikis”
  • 45. Viewing a Wiki • Else if you are looking for a specific wiki you can also search to the “Search Bar” for wikis:
  • 46. Creating a Wiki 1) Resources --> Create Wiki 2) Choose if you prefer an Entity or a Team (if you select Team, you will go through process of searching the Team) 3) Final fill all the required information and then move to create the first section
  • 48. Administering a Wiki 1) Resources --> Administer Wiki 2) And then change the section that you prefer, in the same way as creating it
  • 49. Files • Viewing a file • Uploading a file • Administering a file
  • 50. Viewing Files • Viewing files is nearly the same as viewing a wiki 1) Firstly you need to go to files page: “Resources” --> “Files”
  • 52. Viewing Files • Else if you are looking for a specific wiki you can also search to the “Search Bar” for files:
  • 53. Uploading Files 1) “Resources” --> “Upload file” 2) Choose if you prefer to upload the file for an “Entity” or a “Team” (if you are not sure choose Entity, else you go through process to select a team) 3) Final fill all the required information and then move to upload the file
  • 55. Administering Files 1) “Resources” --> “Administer file” 2) And then change the section that you prefer or upload your file again in the same way as creating it
  • 56. News • What is news: News contents created are delivered to users via email address. It’s one of the key internal communication tool on myaiesec.net. News assigned to a particular Entity get delivered to all members in that Entity, making it a useful tool to disseminate information. Users not in a particular entity can subscribe to news and receive personal email. • Viewing news • How to create news
  • 57. Viewing news • Firstly you need to go to “news” page: “Connect” --> “News”
  • 58. Viewing news • Then select what you want to watch
  • 59. How to create news • Go to: “Connect” --> “Create News” • Choose if you prefer to create news or notification* *On every team or network page there is a space to leave a small message less than 170 words about important items the EB team needs the entity to know. These are referred as notifications.
  • 60. How to create news • Choose if you prefer to upload the file for an “Entity” or a “Team” (if you are not sure choose Entity, else you go through process to select a team) • finally fill all the required information that you want to share
  • 61. Conversations • What is a “Conversation”: Conversations host various discussion created by AIESEC members. Conversations are like forums where people can post a topic and have other members contribute to the topic. • View Conversations • How to Create a conversation
  • 62. View Conversations • Go to: “Connect” --> “Conversations” • Then click the title of each one you want to watch
  • 63. Create Conversations • “Connect” --> “Create Conversation” • Choose if you prefer to create the conversation for an “Entity” or a “Team” (if you are not sure choose Entity, else you go through process to select a team) • Finally fill all the required information to complete the conversation’s creation. After that any person in the team or entity can post there.
  • 64. AIESEC “Dictionary” • AIESEC Structure • AIESEC Sectors • AIESEC Programs
  • 65. AIESEC Structure 1. AI: AIESEC International i. PAI: President of AIESEC International ii. VP AI: Vice President of AIESEC International iii. GST: Global Support Team 2. MC: Members Committee I. MCP: Members Committee President II. MC VP: Members Committee Vice President III. NST: National Support Team 3. LC: Local Committee I. LCP: Local Committee President II. LC VP: Local Committee Vice President III. TL: Team Leader IV. TM: Team Member V. OCP: Organize Committee President VI. OCVP: Organize Committee Vice President 4. CC: Congress Committee I. CCP: Congress Committee President II. CC VP: Congress Committee Vice President III. CC Teamster: Congress Committee Team member
  • 66. AIESEC Sectors 1. IC: Incoming (Exchanges) 2. OG: Outgoing (Exchanges) 3. TM (HR): Talent Management (Human Resources) 4. ER: External Relations 5. F: Finance 6. COMM: Communication 7. CR: Corporate Relations 8. PR: Public Relations 9. IM: Information Management 10. OD: Organization Development
  • 67. AIESEC Programs • TMP: Team Member Program • TLP: Team Leader Program • GIP: Global Internship Program • GCDP: Global Community Development Program