The Mota Inventory Management System (MIMS) data repository contains several data subsystems defined by functional groups. These include a Core Engine group containing basic vehicle and fleet data, a Workflow Management group for tracking vehicles through stages, an Ingestion group for intake of new vehicle records, an Auction Status group for auction listings, a Listing Builder group for generating listings, and other groups for security, communications, accounting, and system management. Each group consists of related database tables to store and organize the data for that function.

1. Mota Inventory Management System (MIMS) – Metadata Documentation
The Mota Inventory Management System (MIMS) data repository is organized into data sub-systemes
defined by functional group need. The following Summary groups are defined to exist within the MIMS
system:
Table Group Description
Core Engine These tables consist of the baseline data elements that serve all object
and process needs within the system. These include the Vehicle,
VehicleSources, and Fleets tables
WorkFlow Management These tables comprise the WorkFlow stage definition and stage/steps
associations. Also included are the master stage exception list. The
master table in this data sub-system is the WorkFlowVehicleStatus,
which contains a high-level view of the Vin as it is disposed through the
WorkFlow and the associated success/failure, time, and stage result
details.
Ingestion Group This data sub-system currently consists of the IngestionGroup table,
which is an archive of all Vin Ingestion by EP/Fleet vendors into the
WorkFlow system. Table allows for Vin, EP, data ingestion tracking.
May be merged into another group
Auction Status (Dashboard) This is the auction listing and management sub-system. Allows for
tracking of Vin auction insertion and auction status throughout the listing
lifecycle. Along with the WorkFlowVehicleStatus table, provide data
foundation for most online dashboard reporting functionality.
Listing Builder This subsystem stores data for the core Listing Build/QA functionality,
management. Tables consists of an internal ListingBuilder tracking table
as well as Third-Party data tables used in the Build process. It is
understood that external systems (Translator, Inspections, etc..) not
directly included in this system are also components of this group.
Security Model Data sub-system for all UserAccount definition, creation, management,
and activity logging in MIMS.
Communications/Crm This subsystem handles all data storage, management for
Crm/Communication activity. This functionality includes: Mota internal
commenting and notation, Ebay/Auction communications,
Vendor/Suppier comments. Communcation definition and distribution
management is controlled within this group
Accounting/Finances This subsystem provides simple general ledger data storage and
reporting capabilities within the WorkFlow system. All Revenues (sales)
and Costs (Inspections, Data, etc…) can be entered here and used for
general profit analysis during the Vin disposition process
System Management One or more tables used both internally and potential by external
manager to configure and control default settings, use, and
activity/functionality of the MIMS system to meet required needs

2. Core Engine Table Group Metadata
VEHICLES TABLE
Field Name (Proposed) Description Type Example
VehicleId Primary Key For Table Guid Guid Format
VehicleSourcesId Foreign Key Link to
VehicleSources Table
Guid Guid Format
IngestionGroupId Foreign Key Link to
IngestionGroup Table
Guid Guid Format
Vin VIN String 4T3ZF13C01U405645
Year Year Integer or String 2001
Make Make String Toyota
Model Model String Sienna
Trim Trim Nvarchar(255) XLE 4Dr
Mileage Mileage Integer 65536
VEHICLESOURCES TABLE
Field Name (Proposed) Description Type Example
VehicleSourcesId Primary Key Guid Guid Format
SourceName Vehicle Source Text Name Nvarchar(255) CenterOne, Inc
SourceType Vehicle Source Type Nvarchar(50) Bank
VehicleSourceCode Source Abbreviation Code Nvarchar(10) CENT
DateCreated Date Source entered into
system
Smalldatetime 8/23/2006 12:00 AM
ContactFirstName Primary Contact First Name Nvarchar(50)
ContactLastName Primary Contact Last Name Nvarchar(50)
ContactAddress1 Contact Address Line 1 Nvarchar(50)
ContactAddress2 Contact Address Line 2 Nvarchar(50)
ContactCity Contact City Nvarchar(50)
ContactState Contact State (Abbrev) Nvarchar(50)
ContactZip Contact Zip/Postal Nvarchar(50)
ContactCountry Contact Country (Abbrev) Nvarchar(50)
ContactEmail Contact Email Nvarchar(50)
ContactPhone1 Contact Phone Number Nvarchar(50)
ContactFax Contact Fax Number Nvarchar(50)
FLEETS TABLE
Field Name (Proposed) Description Type Example
FleetId Primary Key Guid Guid Format
FLEETASSIGNMENTLOG TABLE
Field Name (Proposed) Description Type Example
FleetAssignmentId Primary Key Guid Guid Format

3. VehicleId Foreign Key Link to Vehicle
Table
Guid Guid Format
FleetId Foreign Key Link To Fleets
Table
Guid Guid Format
IngestionGroupId Foreign Key Link To Ingestion
Group Table
Guid Guid Format
DateAssigned DateTime Stamp marking date
Vehicle (Vin) was assigned to
Fleet Group
Smalldatetime 8/25/2006 12:31 PM

4. WorkFlow Management Tables Group Metadata
WORKFLOWSTAGES TABLE
Field Name (Proposed) Description Type Example
WorkFlowStageId Primary Key Guid Guid Format
WORKFLOWSTAGESTEPS TABLE
Field Name (Proposed) Description Type Example
WorkFlowStageStepId Primary Key Guid Guid Format
WorkFlowStageId Foreign Key Link To WorkFlow
Stage Table
Guid Guid Format
WORKFLOWVEHICLESTATUS TABLE
Field Name (Proposed) Description Type Example
WorkFlowVehicleStatusId Primary Key Guid Guid Format
VehicleId Foreign Key Link to
VehiclesTable
Guid Guid Format
VehicleSourceId Foreign Key Link To
VehicleSources Table
Guid Guid Format
VehicleSourceName EP Name or Code String CenterOne
VehicleSourceCode EP Code / Abbrev String CENT
VehicleSourceLogo EP Logo URL or File Location
of EP Logo
String D:imageslogo.gif
WorkFlowStageId Foreign Key Link to
WorkFlowStage Table
Guid Guid Format
WorkFlowExceptionId Foreign Key Link To
WorkFlowExceptions Table
Guid Guid Format
EbayBidCount Ebay Bid Count Integer 17
EbayMaxBid Ebay Max Bid Decimal/Double $13,100.00
EbayFinalSalePrice Ebay Final Sale Price Decimal/Double $8,801
EbayStartPrice Ebay Start Price Decimal/Double $3,000
EbayReservePrice Ebay Reserve Price Decimal/Double $7,820
FloorPrice Floor Price Decimal/Double $10,450
EbayBINPrice Buy It Now (BIN) Price Decimal/Double $9,200
BlackBookValue Black Book Value Decimal/Double $10,400
MITMaxBid MIT Max Bid Decimal/Double $13,023
EbayWatchCount Ebay Watcher Count Integer 6
EbayPageViews Unique page Views Integer 300
EbayAuctionEndDate Ebay Auction End Date DateTime Aug 15 or 8/15/2006
EbayAuctionStatus Ebay Auction Status String Sold, Week #
HoldStatus WOFCO Hold Status String or Boolean Hold/Released
Comments Comments String Car Had Damage
ExceptionDescription Additional Details of Vehicle
Exception
String Engine Light On

5. DateDepositReceived Date Deposit Received DateTime 8/23/2006
LienApplies Lien Applies Boolean True
DateFinanceCompanyContacte
Financing Company Contacted DateTime 8/24/2006
d
DatePaperworkOutbound Paperwork Outbound DateTime 8/25/2006
DatePaperworkReceived Paperwork Received DateTime 8/26/2006
DateFundsReceivedMota Funds Received (Mota) DateTime 8/27/2006
WireAmount Wire Amount (WOFC) Decimal/Double $15,000.00
DateVehicleSold Date of Sale for Title DateTime 8/15/2006
IsTitleSent Copies of Title Sent to Mota Boolean True
VehicleSourceBankAccount Compass or Regions (Bank
Accounts)
Nvarchar(TBD) 1525235423
DateFundsReceivedEP Funds Received By WOFC DateTime 8/31/2006
DateGatePassIssued Gate Pass Issued DateTime 9/2/2006
DateTitleSent Date Title Sent To Mota DateTime 9/4/2006
DateDASOrderEntered DAS Order Entered DateTime 9/6/2006
DateMovedToDASTerminal Moved To DAS Terminal DateTime 9/10/2006
DASTrackingNumber DAS Tracking Number String A1B2C3D4
WORKFLOWEXCEPTIONS TABLE
Field Name (Proposed) Description Type Example
WorkFlowExceptionId Primary Key Guid Guid Format
WorkFlowExceptionName Textual Name of Exception Nvarchar(100) Inspection
WorkFlowExceptionDescription Description of Exception Nvarchar(Max) Description of
Inspection

6. Ingestion Group Tables Metadata
INGESTIONGROUP TABLE
Field Name (Proposed) Description Type Example
IngestionGroupId Primary Key Guid Guid Format
IngestionGroupName Generic Name For Group Nvarchar(100) Center One Group Aug
25 2006
VehicleSourceId Foreign Key Linking to
VehicleSources Table
Guid Guid Format
DateEntered Date Group was Ingested Into
the WorkFlow
Smalldatetime 8/25/2006 12:31 PM
NumRecords Number of Records Included in
Total Group
Integer 30

7. Auction Status (Dashboard) Tables Metadata
EBAYLISTINGDETAILS TABLE
Field Name (Proposed) Description Type Example
EbayListingId Primary Key Guid Guid Format
VehicleId Foreign Key Linking to Vehicles
Table
Guid Guid Format
EbayItemId Ebay Item Id for Listed Item Nvarchar(25) 100015423412341
EbayListingXml Mota specific Xml containing
Ebay Item and Item Specific
data for Ebay item Insertion
and retrieval
Ntext Proprietary Xml Format
(see future attached
Appendix)
EBAYLISTINGSTATUS TABLE
Field Name (Proposed) Description Type Example
EbayListingStatusId Primary Key Guid Guid Format
EbayListingId Foreign Key Link To
EbayListingDetails Table
Guid Guid Format
EbayListingStatus Current Status of Ebay Listing Nvarchar(50) Active
EbayListingStartTime TimeStamp For Ebay Listing
Start
Smalldatetime 8/25/2006 12:31 PM
EbayListingEndTime Timestamp For Ebay Listing
End
Smalldatetime 8/31/2006 12:31 PM
EBAYLISTINGBIDLOG TABLE
Field Name (Proposed) Description Type Example
EbayListingBidLogId Primary Key Guid Guid Format
EbayListingId Foreign Key Link To
EbayListingDetails Table
Guid Guid Format
EbayListingBuyerId Ebay Bidder Username Nvarchar(50) BigTimeBuyer
EbayListingBuyerMaxBid Maximum Ebay Bid amount by
an Ebay Buyer on an Item
Decimal (9,2) 13145.00

8. Listing Builder Tables Metadata
LISTINGBUILDER TABLE
Field Name (Proposed) Description Type Example
ListingBuilderId Primary Key Guid Guid Format
ListingBuilderStatus Status of Listing Build Process Integer or nvarchar() Open, In Process,
Complete
ListingBuilderStartTime Listing Building Process Start
Time
Smalldatetime 8/25/2006 12:31 PM
ListingBuilderEndTime Listing Building Process
Completion Time
Smalldatetime 8/25/2006 12:31 PM
LISTINGBUILDEREBAYDEFAULTS TABLE
Field Name (Proposed) Description Type Example
ListingBuilderEbayDefaultsId Primary Key Guid Guid Format
UserAccountId or
Foreign Key Link Guid Guid Format
VehicleSourceId
ListingBuilderEbayDefaultsXml Proprietary Xml format
containing Ebay Listing default
values for a (User?, Vehicle
Source?)
Ntext Proprietary Xml Format
(See appendix)
LISTINGBUILDEREBAYMERCHANDISING TABLE
Field Name (Proposed) Description Type Example
LISTINGBUILDEREBAYXML TABLE
Field Name (Proposed) Description Type Example
ListingBuilderEbayXmlId Primary Key Guid Guid Format
EbayXmlName Name of Ebay Xml Data Nvarchar(100) Ebay Category List
EbayXmlType Type of Ebay Xml Data Nvarchar(50) Attribute Data
EbayXmlVersion Ebay Version Number for Xml Nvarchar(10) 4.35
EbayXmlDate Date Current Xml was retrieved Smalldatetime 8/25/2006 12:31 pm
THIRD-PARTY DATA TABLES
THESE INCLUDE EDMUNDS, BLACK BOOK, INSPECTION (VIS), VEHICLE HISTORY REPORT, VEHICLE CONDITION
REPORT (VCR), AND LISTING SPECIFIC DATA TABLES (MIT, TOKENIZER, TRANSLATOR)

9. Security Model Tables Metadata
USERACCOUNTS TABLE
Field Name (Proposed) Description Type Example
UserAccountId Primary Key Guid Guid Format
UserName MIMS Account Username Nvarchar(25) Gweiss27
Password MIMS Account Password Nvarchar(15) A1B2C3
DateCreated TimeStamp indicating when
account was created
Smalldatetime 8/25/2006 12:31 PM
USERACCOUNTSETTINGS TABLE
Field Name (Proposed) Description Type Example
UserAccountSettingsId Primary Key Guid Guid Format
UserAccountId Foreign Key Link To
UserAccounts Table
Guid Guid Format
SettingName Text name of Account Setting Nvarchar(30) Report Access
SettingDescription Description of Account Setting Nvarchar(max) Description
SettingLevel Class Level of Setting (for
Hierarchical Grouping)
Integer 1
USERACCOUNTLOG TABLE
Field Name (Proposed) Description Type Example
UserAccountLogId Primary Key Guid Guid Format
UserAccountId Foreign Key Link to
UserAccounts Table
Guid Guid Format
ActivityType Type of Activity (Login, Logout,
other access request)
Nvarchar(100) Login
LogTimeStamp TimeStamp of ActivityLog
Event
Smalldatetime 8/25/2006 12:31 PM
Username Username used at time of
Login
Nvarchar(30) Gweiss27
Password Password used at time of Login Nvarchar(15) A1B2C3
IPAddress IP Address of Web User acting
on system
Nvarchar(15) 127.0.0.1

10. Communications/Crm Tables
Notes: Distribution Lists, Allowed Accounts, Configuration Type, and Logging TBD
CRMNOTIFICATIONS TABLE
Field Name (Proposed) Description Type Example
CrmNotificationId Primary Key Guid Guid Format
CrmNotificationName Text Name of Notification Nvarchar(30) Ebay Item Sold
CrmNotificationDescription Textual Description of
Notification
Ntext Description
CrmNotificationType Type of Notification Integer or nvarchar() 1 or email
CRMDISTRIBUTIONS TABLE
Field Name (Proposed) Description Type Example
CrmDistributionId Primary Key Guid Guid Format
CrmNotificationId Foreign Key Link to
CrmNotifications Table
Guid Guid Format
CRMCOMMUNICATIONS TABLE
Field Name (Proposed) Description Type Example
CrmCommunicationId Primary Key Guid Guid Format
WorkFlowVehicleStatusId Foreign Key Link To
WorkFlowVehicleStatus Table
Guid Guid Format
CrmCommentType Text or Integer Type for
Comment
Integer or Nvarchar() Ebay Buyer Question

11. Accounting Finances Tables
ACCOUNTING TABLE
Field Name (Proposed) Description Type Example
AccountId Primary Key Guid Guid Format
WorkFlowVehicleStatusId Foreign Key Link to
WorkFlowVehicleStatus Table
Guid Guid Format
ActionName Description Nvarchar(max) Sale
ActionType Debt or Credit Integer 0 or 1
ActionAmount Dollar Amount of Action Decimal (9,2) 15,000.00
ActionTimeStamp Timestamp for Action Event Smalldatetime 8/25/2006 12:31 PM

12. System Management Tables
SYSTEMSETTINGS TABLE
Field Name (Proposed) Description Type Example
SettingId Primary Key Guid Guid Format
SettingName Text Name of System Setting Nvarchar(50) UserAccount Logging
SettingClass Setting Class allowing
associations of setting in
hierarchies
Guid Guid Format
SYSTEMSETTINGSCLASSES TABLE (POTENTIAL TABLE)
Field Name (Proposed) Description Type Example
SystemSettingsClassesId Primary Key Guid Guid Format
ClassDescription Text Description of Class
Setting
Nvarchar(Max) Description Text