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MIS
1.
3.1 © 2007
by Prentice Hall 3Chapter Information Systems, Organizations, and Strategy
2.
3.2 © 2007
by Prentice Hall LEARNING OBJECTIVES Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Identify and describe important features of organizations that managers need to know about in order to build and use information systems successfully. • Evaluate the impact of information systems on organizations. • Demonstrate how Porter’s competitive forces model and the value chain model help businesses use information systems for competitive advantage.
3.
3.3 © 2007
by Prentice Hall • Demonstrate how information systems help businesses use synergies, core competencies, and network-based strategies to achieve competitive advantage. • Assess the challenges posed by strategic information systems and management solutions. LEARNING OBJECTIVES (Continued) Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
4.
3.4 © 2007
by Prentice Hall Will the New US Airways Be Able to Fly? Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
5.
3.5 © 2007
by Prentice Hall Organizations and Information Systems • Information technology and organizations influence one another • Complex relationship influenced by organization’s structure, business processes, politics, culture, environment, and management decisions Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
6.
3.6 © 2007
by Prentice Hall The Two-Way Relationship Between Organizations and Information Technology Figure 3-1 This complex two-way relationship is mediated by many factors, not the least of which are the decisions made—or not made—by managers. Other factors mediating the relationship include the organizational culture, structure, politics, business processes, and environment. Organizations and Information Systems Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
7.
3.7 © 2007
by Prentice Hall Organizations and Information Systems • What is an organization? • Technical definition: • Stable, formal social structure that takes resources from environment and processes to produce outputs. • A formal legal entity with internal rules and procedures, as well as a social structure • Behavioral definition: • A collection of rights, privileges, obligations, and responsibilities that is delicately balanced over a period of time through conflict and conflict resolution Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
8.
3.8 © 2007
by Prentice Hall The Technical Microeconomic Definition of the Organization Figure 3-2 In the microeconomic definition of organizations, capital and labor (the primary production factors provided by the environment) are transformed by the firm through the production process into products and services (outputs to the environment). The products and services are consumed by the environment, which supplies additional capital and labor as inputs in the feedback loop. Organizations and Information Systems Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
9.
3.9 © 2007
by Prentice Hall The Behavioral View of Organizations Figure 3-3 The behavioral view of organizations emphasizes group relationships, values, and structures. Organizations and Information Systems Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
10.
3.10 © 2007
by Prentice Hall Organizations and Information Systems • Features of organizations • All modern organizations share some characteristics, such as: • Use of hierarchical structure • Accountability, authority in system of impartial decision-making • Adherence to principle of efficiency • Other features include: Routines and business processes and organizational politics, culture, environments and structures Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
11.
3.11 © 2007
by Prentice Hall Organizations and Information Systems • Routines and business processes • Routines (standard operating procedures) • Precise rules, procedures, and practices developed to cope with virtually all expected situations • Business processes: Collections of routines • Business firm: Collection of business processes Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
12.
3.12 © 2007
by Prentice Hall Routines, Business Processes, and Firms Figure 3-4 All organizations are composed of individual routines and behaviors, a collection of which make up a business process. A collection of business processes make up the business firm. New information system applications require that individual routines and business processes change to achieve high levels of organizational performance. Organizations and Information Systems Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
13.
3.13 © 2007
by Prentice Hall Organizations and Information Systems • Organizational politics • Divergent viewpoints lead to political struggle, competition, and conflict • Political resistance greatly hampers organizational change Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
14.
3.14 © 2007
by Prentice Hall Organizations and Information Systems • Organizational culture: • Encompasses set of assumptions that define goal and product • What products the organization should produce • How and where it should be produced • For whom the products should be produced • May be powerful unifying force as well as restraint on change Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
15.
3.15 © 2007
by Prentice Hall Organizations and Information Systems • Organizational environments: • Organizations and environments have a reciprocal relationship • Organizations are open to, and dependent on, the social and physical environment • Organizations can influence their environments • Environments generally change faster than organizations • Information systems can be instrument of environmental scanning, act as a lens Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
16.
3.16 © 2007
by Prentice Hall Environments and Organizations Have a Reciprocal Relationship Figure 3-5 Environments shape what organizations can do, but organizations can influence their environments and decide to change environments altogether. Information technology plays a critical role in helping organizations perceive environmental change and in helping organizations act on their environment. Organizations and Information Systems Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
17.
3.17 © 2007
by Prentice Hall Organizations and Information Systems • Organizational structure • Five basic kinds of structure • Entrepreneurial: Small start-up business • Machine bureaucracy: Midsize manufacturing firm • Divisionalized bureaucracy: Fortune 500 firms • Professional bureaucracy: Law firms, school systems, hospitals • Adhocracy: Consulting firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
18.
3.18 © 2007
by Prentice Hall Organizations and Information Systems • Other Organizational Features • Goals • Constituencies • Leadership styles • Tasks • Surrounding environments Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
19.
3.19 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Economic impacts • IT changes relative costs of capital and the costs of information • Information systems technology is a factor of production, like capital and labor • IT affects the cost and quality of information and changes economics of information • Information technology helps firms contract in size because it can reduce transaction costs (the cost of participating in markets). Outsourcing expands
20.
3.20 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Transaction cost theory • Firms seek to economize on cost of participating in market (transaction costs) • IT lowers market transaction costs for firm, making it worthwhile for firms to transact with other firms rather than grow the number of employees
21.
3.21 © 2007
by Prentice Hall The Transaction Cost Theory of the Impact of Information Technology on the Organization Figure 3-6 Firms traditionally grew in size to reduce transaction costs. IT potentially reduces the costs for a given size, shifting the transaction cost curve inward, opening up the possibility of revenue growth without increasing size, or even revenue growth accompanied by shrinking size. Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy How Information Systems Impact Organizations and Business Firms
22.
3.22 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Agency theory: • Firm is nexus of contracts among self- interested parties requiring supervision • Firms experience agency costs (the cost of managing and supervising) which rise as firm grows • IT can reduce agency costs, making it possible for firms to grow without adding to the costs of supervising, and without adding employees
23.
3.23 © 2007
by Prentice Hall The Agency Cost Theory of the Impact of Information Technology on the Organization Figure 3-7 As firms grow in size and complexity, traditionally they experience rising agency costs. IT shifts the agency cost curve down and to the right, enabling firms to increase size while lowering agency costs. Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy How Information Systems Impact Organizations and Business Firms
24.
3.24 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Organizational and behavioral impacts • IT flattens organizations • Decision-making pushed to lower levels • Fewer managers needed (IT enables faster decision- making and increases span of control) • Postindustrial organizations • Organizations flatten because in postindustrial societies, authority increasingly relies on knowledge and competence rather than formal positions
25.
3.25 © 2007
by Prentice Hall Flattening Organizations Figure 3-8 Information systems can reduce the number of levels in an organization by providing managers with information to supervise larger numbers of workers and by giving lower- level employees more decision- making authority. Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy How Information Systems Impact Organizations and Business Firms
26.
3.26 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Organizational resistance to change • Information systems become bound up in organizational politics because they influence access to a key resource -- information • Information systems potentially change an organization’s structure, culture, politics, and work • Most common reason for failure of large projects is due to organizational & political resistance to change
27.
3.27 © 2007
by Prentice Hall Organizational Resistance and the Mutually Adjusting Relationship Between Technology and the Organization Figure 3-9 Implementing information systems has consequences for task arrangements, structures, and people. According to this model, to implement change, all four components must be changed simultaneously. Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy How Information Systems Impact Organizations and Business Firms
28.
3.28 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • The Internet and organizations • The Internet increases the accessibility, storage, and distribution of information and knowledge for organizations • The Internet can greatly lower transaction and agency costs • E.g. Large firm delivers internal manuals to employees via intranet, saving millions of dollars in distribution costs
29.
3.29 © 2007
by Prentice Hall How Information Systems Impact Organizations and Business Firms Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy • Central organizational factors to consider when planning a new system: • Environment • Structure • Hierarchy, specialization, routines, business processes • Culture and politics • Type of organization and style of leadership • Main interest groups affected by system; attitudes of end users • Tasks, decisions, and business processes the system will assist
30.
3.30 © 2007
by Prentice Hall • Why do some firms become leaders within their industry? • Michael Porter’s competitive forces model • Provides general view of firm, its competitors, and environment • Five competitive forces shape fate of firm • Traditional competitors • New market entrants • Substitute products and services • Customers • Suppliers Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
31.
3.31 © 2007
by Prentice Hall Porter’s Competitive Forces Model Figure 3-10 In Porter’s competitive forces model, the strategic position of the firm and its strategies are determined not only by competition with its traditional direct competitors but also by four forces in the industry’s environment: new market entrants, substitute products, customers, and suppliers. Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
32.
3.32 © 2007
by Prentice Hall • Traditional competitors • All firms share market space with competitors who are continuously devising new products, services, efficiencies, switching costs • New market entrants • Some industries have high barriers to entry, e.g. computer chip business • New companies have new equipment, younger workers, but little brand recognition Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Substitute products and services • Substitutes customers might use if your prices become too high, e.g. iTunes substitutes for CDs • Customers • Can customers easily switch to competitor’s products? Can they force businesses to compete on price alone in transparent marketplace? • Suppliers • Market power of suppliers when firm cannot raise prices as fast as suppliers Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Four generic strategies for dealing with competitive forces, enabled by using IT • Low-cost leadership • Product differentiation • Focus on market niche • Strengthen customer and supplier intimacy Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Low-cost leadership • produce products and services at a lower price than competitors while enhancing quality and level of service. • E.g. Wal-Mart, Dell • Product differentiation • Enable new products or services, greatly change customer convenience and experience • E.g. Google, Land’s End, Apple iPhone Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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3.36 © 2007
by Prentice Hall • Focus on market niche • Use information systems to enable a focused strategy on a single market niche; specialize. • E.g. Hilton Hotels • Strengthen customer and supplier intimacy’ • Use information systems to develop strong ties and loyalty with customers and suppliers; increase switching costs • E.g. Chrysler, Amazon Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • The Internet’s impact on competitive advantage • Transformation, destruction, threat to some industries • E.g. travel agency, printed encyclopedia, newspaper • Competitive forces still at work, but rivalry more intense • Universal standards allow new rivals, entrants to market • New opportunities for building brands and loyal customer bases Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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3.38 © 2007
by Prentice Hall • Business value chain model • Views firm as series of activities that add value to products or services • Highlights activities where competitive strategies can best be applied • Primary activities vs. secondary activities • At each stage, determine how information systems can improve operational efficiency and improve customer and supplier intimacy • Utilize benchmarking, industry best practices Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall The Value Chain Model Figure 3-11 This figure provides examples of systems for both primary and support activities of a firm and of its value partners that can add a margin of value to a firm’s products or services. Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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3.40 © 2007
by Prentice Hall • Value web: • Collection of independent firms using highly synchronized IT to coordinate value chains to produce product or service collectively • More customer driven, less linear operation than traditional value chain Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall The Value Web Figure 3-12 The value web is a networked system that can synchronize the value chains of business partners within an industry to respond rapidly to changes in supply and demand. Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy Using Information Systems to Achieve Competitive Advantage
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by Prentice Hall • Information systems can improve overall performance of business units by promoting synergies and core competencies • Synergies • When output of some units used as inputs to others, or organizations pool markets and expertise • E.g. merger of Bank One and JPMorgan Chase • Purchase of YouTube by Google Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Core competencies • Activity for which firm is world-class leader • Relies on knowledge, experience, and sharing this across business units • E.g. Procter & Gamble’s intranet and directory of subject matter experts Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Network-based strategies • Take advantage of firm’s abilities to network with each other • Include use of: • Network economics • Virtual company model Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Network economics • Traditional economics: Law of diminishing returns • The more any given resource is applied to production, the lower the marginal gain in output, until a point is reached where the additional inputs produce no additional outputs • Network economics: • Marginal cost of adding new participant almost zero, with much greater marginal gain • Value of community grows with size • Value of software grows as installed customer base grows Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Virtual company strategy • Virtual company uses networks to ally with other companies to create and distribute products without being limited by traditional organizational boundaries or physical locations • E.g. Li Fung manages production, shipment of garments for major fashion companies, outsourcing all work to over 7,500 suppliers Using Information Systems to Achieve Competitive Advantage Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy
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by Prentice Hall • Sustaining competitive advantage • Because competitors can retaliate and copy strategic systems, competitive advantage is not always sustainable; systems may become tools for survival • Performing strategic systems analysis • What is structure of industry? • What are value chains for this firm? • Managing strategic transitions • Adopting strategic systems requires changes in business goals, relationships with customers and suppliers, and business processes Management Information Systems Chapter 3 Information Systems, Organizations, and Strategy Using Systems for Competitive Advantage: Management Issues
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