1. PINK RIBBON SOCIETY
Minutes of the Second Department Meeting of
Pink Ribbon Society
Held on Monday, 09 September 2008
At 9.00 a.m. in the Meeting Room 2, Pink Ribbon Society
Headquarters, Bandahilir, Melaka.
Present : Mrs. Nor Aafina binti Mohd. Zamil – Chairperson
CEO Pink Ribbon Society
Mr. M. Noor Fathoni bin M. Gunawan
Executive of Advertisement Department
Ms. Maslinda Ayu binti Zainal
Executive of Merchandising Department
Mr. Ridhwan bin Abdullah – Treasurer
Executive of Finance Department
Ms. Noorhafizah binti Rubaai – Secretary
Secretary of Pink Ribbon Society
Ms. Nur Nilam Syarifena binti Hamzah
Executive of Marketing Department
Ms. Nur Syuhada binti Mohd. Radzi
Executive of Creativity Department
Absent : -
1. Chairperson’s Address Action
The Chairperson called the meeting to order at 9.15 a.m. and welcomed
all members.
2. Apologies for Absence
There were no apologies for absent. All members attended the meeting.

2. 3. Minutes of the Previous Meeting
Minutes of the last meeting were read by the secretary. The following
amendment was made: Ms. Noorhafizah
Item no. 4. The name should be spelled Aliff Abdullah not Ahmad bt. Rubaai
Abdullah.
The minutes were then approved as a true record by Ms. Nur Nilam
Syarifena bt. Hamzah and seconded by Mr. Ridhwan b. Abdullah. The
minutes were then signed by the chairperson.
4. Matters Arising out of the Last Minutes
Mr. M. Noor Fathoni b. M. Gunawan asked Ms. Nur Syuhada bt. Mohd
Radzi if the venue for the charity ball had been booked. Ms. Nur
Syuhada bt. Mohd Radzi then informed the members that the venue for
the charity ball had been book and was confirmed at the Reinassance
Hotel.
Then, Ms. Nur Nilam Syarifena bt. Hamzah informed that Mr. Razif b.
Ahmad from INTEL Company had agreed to sponsor RM3000.00 for
the food for the charity ball.
5. Correspondence
The secretary informed the committee that she had received a letter of
invitation from the Star Golf Club for their Cultural Night on 25
September 2008. The members agreed to accept the invitation.
It was agreed that Mr. M. Noor Fathoni bin M. Gunawan would respond Mr. M. Noor
to the invitation from Star Golf Club and be in charge of organizing the Fathoni bin M.
trip to their Culture Night. Gunawan
6. Reports
The treasurer presented the latest report on the club’s financial standing.
Balance from the year 2007 - RM 1678.00
Net profit from Halloween Sale - RM 378.89
Membership fees for January 2008 - RM 1000.00
Anonymous donation - RM 5000.00
Total Balance RM 8056.89
The treasurer also mentioned that there were three more society
members that were not pay their membership fees yet.

3. Ms. Nur Nilam Syarifena bt. Hamzah suggested that the financial report
be passed as a true record and was seconded by Ms. Noorhafizah bt.
Rubaai.
7. Special Business
7.1 Theme of the Party
The chairperson informed the members that as the society would
be holding a charity ball, the meeting was supposed to decide the
details of the charity ball. There were two important items should
be discussed in the meeting. The first item under Special Business
was the theme of the party.
Ms. Nur Syuhada bt. Radzi proposed, seconded by Ms. Nur Nilam
Syarifena bt. Hamzah, that the theme for the charity ball was
going to be the “Masquerade” theme.
Mr. M. Noor Fathoni bin M. Gunawan proposed, seconded by Ms.
Noorhafizah bt. Rubaai, that the theme for the charity ball was
going to be the “Batik & Songket” theme.
Mr. Ridhwan bin Abdullah proposed “Retro Night” theme for the
charity ball but no one had agreed with that proposal.
After some discussion, the proposals were put to a vote. Finally, it
was resolved that the “Masquerade” theme be used for the charity
ball. It was agreed that Ms. Maslinda Ayu bt. Zainal would find Ms. Maslinda
the information about the “Masquerade” theme and would come Ayu bt. Zainal
up with some suggestions for the ball.
7.2 Special Guest
The second item for special business was then discussed. Ms.
Noorhafizah bt. Rubaai proposed, seconded by Ms. Nur Syuhada bt.
Radzi that Azean Irdawaty be invited as the Special Guest for the
charity ball. Ms. Noorhafizah stated that it was better for the society
to invite Azean Irdawaty as she had experience with the breast
cancer.
Then, Mr. Ridhwan bin Abdullah proposed, seconded by Mr. M.
Noor Fathoni bin M. Gunawan that Anuar Zain be invited as the
Special Guest for the charity ball.

4. Later, Ms. Nur Syuhada bt. Radzi proposed that the society to invite
Adibah Noor as the entertainer for the charity ball. Afterward, Mr.
Ridhwan bin Abdullah told the committee that the society did not
have the budget for inviting an entertainer.
The chairperson suggested that the proposal be discussed in the next
meeting. All members agreed. It was agreed that Mr. Ridhwan bin Mr. Ridhwan bin
Abdullah prepared the new budget for entertainer and it would be Abdullah
presented in the next meeting.
After some discussion, the proposals for the Special Guest were put
to a vote. It was resolved that Azean Irdawaty be invited as the
Special Guest for the charity ball.
It was also agreed that the secretary would send an invitation letter Ms. Noorhafizah
to Azean Irdawaty. bt. Rubaai
8. Any Other Business
Ms. Maslinda bt. Zainal informed that the Pink Ribbon Society’s
headquarters was in need of a special room called “Information
Room”. Therefore, she proposed that the society renovate and build
a room called “Information Room”.
The motion was seconded by Mr. M. Noor Fathoni bin M.
Gunawan. Then, all members agreed to build an “Information
Room” for the headquarters.
Ms. Nur Nilam Syarifena bt. Hamzah mentioned that there were two
empty rooms at level two at the society headquarters. In addition,
the treasurer also stated that we had enough budgets to do the
renovation. It was then agreed that the society create a room for
“Information Room”.
Later, the Chairperson suggested that all members think about the
proper name of the room. It will be discussed on the next meeting.
Ms. Maslinda
Ms. Maslinda Ayu bt. Zainal and Mr. M. Noor Fathoni bin M. Ayu bt. Zainal
Gunawan agreed to find the details about the Information Room. and Mr. M. Noor
Fathoni bin M.
Gunawan

5. 9. Date, Time, and Venue of the Next Meeting
Due to many activities that would be held, the secretary would send Ms. Noorhafizah
out the notice closer to the date the meeting. bt. Rubaai
10. Close
The Chairperson thanked all members for their participation during
the meeting and adjourned the meeting at 9.45 a.m.
…………………………….. 11 September 2008
Signed by
Mrs. Nor Aafina bt. Mohd. Zamil
Chairperson
……………………………
Recorded by
Ms. Noorhafizah bt. Rubaai
Secretary