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MidCamp 2023 - Effective Project Management
This document outlines effective project management strategies for building high-value partnerships, emphasizing the importance of team building, stakeholder engagement, and a discovery-first approach. It details the steps for initiating and sustaining client relationships through kickoff workshops, communication, and defining next steps. The content is aimed at project managers and highlights practices that foster collaboration and successful project outcomes.
MidCamp 2023 - Effective Project Management
- 1. A P RI L 2 7 , 2 0 2 3 Effective Project Management: How to Grow High-Value Partnerships P R E P A R E D F O R : 1
- 2. 2 Norah Medlin I NT R O D U C T I O N – - Lives in Joliet (West Chicagoland), IL - 15+ years of experience in Software Development - Loves to build & guide unique ad-hoc rockstar teams - Passionate about agile project management, automation, mentorship and open source culture - Member of the SCA since 2004 T E C H N I C A L P R O J E C T M A N A G E R A T M E D I A C U R R E N T /in/shannonmedlin - Drupal - Language Agnostic - DevOps - Linux/Bash - REST API - Entrepreneurship Skills About
- 3. 3 Erik Schwenke I NT R O D U C T I O N – • From St. Louis, MO • 9 years experience in project management / Certified Scrum Master • Manage largest retainer clients at Mediacurrent • Passionate about building long-lasting relationships and incorporating Agile into projects • Nerd creds: winner of a Mediacurrent speed typing contest (100+ WPM club!) S R . T E C H N I C A L P R O J E C T M A N A G E R A T M E D I A C U R R E N T /in/erikschwenke • Scrum/Agile • Google Analytics • Process Management • Budgeting • SEO • SQL Skills
- 4. 01 Getting Started 02Kicking Off 03 Keep it Going 04 Discovery-first 05 Phased Approach Overview 4
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- 6. 6 New Client Syncwith Primary Stakeholders T E A M B U I L D I N G – • Helps to make the sales handoff less awkward when starting relationship with a new client • If the official kickoff is a formal dinner, this is like a happy hour • Limit the conversation to your primary point(s) of contact • Use findings to set the stage for how you want to run your eventual kickoff call with the full team / stakeholders in place
- 7. 7 Scheduling Kickoff Workshop (NewEngagement for Existing Client) T E A M B U I L D I N G – Who should attend the kickoff workshop? Ask for names, titles and email addresses. When should the kickoff workshop take place? Include a link to a scheduler or list of times for the client to select. Does anyone on your team require accommodations? Inclusion/Accessibility requirements and inclusivity statement. T O : S U B J E C T : Client Contact Kicking Off Our Project! Hi Client Contact, We’re excited to be working together! To get started, we need to cover a few things so we can have a successful project. I wanted to ask you a few questions…
- 8. 8 Q and A Whatdo your initial communications with your clients look like?
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- 10. 10 Kickoff Workshop (ClientFacing) T E A M B U I L D I N G – S T A K E H O L D E R S C E O K E Y C O N T A C T P R O D U C T O W N E R P R O D U C T O W N E R S T A F F M E M B E R S T A F F M E M B E R K I C K O F F M E E T I N G
- 11. 11 Internal Kickoff T EA M B U I L D I N G – “ R A - R A ” M E E T I N G C E O K E Y C O N T A C T D E C I S I O N M A K E R D E C I S I O N M A K E R S T A F F M E M B E R S T A F F M E M B E R P R O J E C T T E A M
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- 13. 13 Stakeholder Analysis/RACI T EA M B U I L D I N G – A C T I V E L Y E N G A G E D K E E P I N F O R M E D M O N I T O R K E E P S A T I S F I E D CEO Decision Makers Key Contacts I N T E R E S T / A V A I L A B I L I T Y Main Contact I N F L U E N C E Dept Head Scan for Miro Template
- 14. 14 Next Steps Email TE A M B U I L D I N G – What did you cover during Kickoff? Provide a brief value statement and/or list. What are some immediate next steps? Here is your opportunity to set some expectations about what value you intend to provide next or what you need from the client in order to move forward. When will you meet next/what’s the next milestone? As the team starts digging in, it is good to remind everyone about the next meeting and/or milestone. Remember, not everyone things multi-dimensionally, a calendar invite or graphic during the meeting might not be enough. T O : S U B J E C T : Client Contact What’s Next? Hi Client Contact, Please extend my thanks to your team for their participation in the Kickoff Workshop today. It was great to get to know everyone just a little bit better and have an item to start digging into right away! :) Here are some next steps…
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- 16. 16 A world withouta Discovery-first Approach D I S C O V E R Y - F I R S T A P P R O A C H – Proposal & Sign off Design & POC Build Design & POC Change Order Change Order
- 17. 17 Q and A Havean experience like this you would like to share?
- 18. 18 Empowering Decision MakersWith a Discovery-first Approach D I S C O V E R Y - F I R S T A P P R O A C H – Requirements & Envisioning Build Deploy & Rollout
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- 20. 20 Onion Diagram P HA S E D A P P R O A C H –
- 21. Sprint Sprint Sprint Deliverable Deliverable 21 Phased Agile P HA S E D A P P R O A C H –
- 22. 22 Q and A Hasanyone worked with a multi-phased approach like this before? Stories?
- 23. Thank You For Questionsor More Information Norah Medlin norah.medlin@mediacurrent.com