1. Embedding Institutional Deposit into the Scholarly Workflow – The JISC DURA project
ABSTRACT
Despite greater than 90% of journals supporting immediate Open Access self-archiving(Carr et al. 2006), institutional deposit rates have remained surprisingly low in the absence of mandated deposit policies. The OA citation advantage(Gargouri et al. 2010) and preservation benefits have not proven sufficiently attractive to time-pressed faculty(Salo 2008). This paper describes a project to embed repository deposit into the scholarly workflow. Mendeley, research collaboration tool, is working with Symplectic, a repository software company, to build a system which will allow a researcher to easily sync their publications with their local institutional repository with a single click from within the software tool they’re already using. With Mendeley as the data provider, a deposit mechanism can be made that will allow disambiguated documents to be sent directly from the tool into a local digital repository configured for the Symplectic system (ePrints, DSpace, Fedora, etc). We expect this effort to greatly increase local repository deposit rates.
INTRODUCTION
Institutional repositories have seen low rates of non-mandated deposit for reasons such as lack of understanding of their rights to self-archive, lack of time to enter the proper bibliographic information into the digital repository interface and difficulty finding an appropriate full text copy for deposit(Armbruster & Romary 2010). The JISC DURA project aims to address all these issues by allowing academics, who use Mendeley regularly to manage their publications, to upload their publication metadata into digital repositories. In some cases, Symplectic’s research management software can also use Mendeley as a data service and mediate deposit via its existing repository tools technology. It is expected that removal of the time pressure and copyright uncertainty will greatly increase unmandated deposit rates by integrating into the workflow of the researcher.
Mendeley
Mendeley is a collaboration tool which crowdsources real-time research trend information and semantic annotations of research papers in a central data store, thereby creating a “social research network” that emerges based on research data. Central to the success of Mendeley has been the creation of a tool that works for the researcher without the requirement of being part of an explicit social network. Mendeley automatically extracts metadata from research papers and allows a researcher to annotate, tag and organize their research collection. The tool integrates with the paper writing workflow and provides advanced collaboration and related research discovery functions, thus significantly improving researchers’ productivity. By building this research network around the article as the social object, Mendeley enables the emergence of a social layer of metrics and real-time usage stats of direct relevance to academia.
Within 25 months, Mendeley’s userbase has grown to nearly 800,000 users and the database has grown to more than 70 Million entries, making Mendeley the largest academic database

2. available on the open web. Information in the database is accessible directly via Mendeley or via Mendeley’s open API, which attracts researchers to create value-added applications on top of Mendeley, further enriching the data and facilitating collaboration. Significant challenges have been overcome to create a tool that is useful and reliable for hundreds of thousands of users, both technically and conceptually. Currently, additional efforts go into data mining activities, article and author name disambiguation, entity extraction, recommendation engines, and enriching the existing network with semantic information.
THE JISC DURA PROJECT
The JISC DURA Project has benefits for institutions and repository managers, for researchers, and for the commercial partners. Institutions can benefit from a near-zero additional cost to support increased deposit to the repository and repository managers benefit in particular from a reduced need for faculty training and outreach. Researchers benefit from the ability to meet their deposit obligations with little additional work, in addition to enjoying all the other benefits of OA self-archiving, such as the citation advantage and preservation. Mendeley and Symplectic become more useful as more academics join and contribute material. All partners and society at large benefit from long-term preservation of the intellectual output of the researcher and the institution.
The scope of the project will initially focus on Cambridge, but the success here is expected to be generalizable to a large number of institutions around the world using ePrints, DSpace, or Fedora. The project deliverables include user interface developments on the Mendeley and Symplectic side, authentication methodology for synchronization between data stores, intergration into IR systems, and finally testing at Cambridge and communication of the results to the institutions and user communities.
KEYWORDS
Collaboration, social networking, crowdsourcing, linked open data, research trends
Bibliography
Armbruster, C. & Romary, L., 2010. Comparing Repository Types - Challenges and barriers for subject-based repositories, research repositories, national repository systems and institutional repositories in serving scholarly communication. Available at: http://arxiv.org/abs/1005.0839
Carr, L. et al., 2006. Repositories for Institutional Open Access: Mandated Deposit Policies. First Monday. Available at: http://eprints.ecs.soton.ac.uk/13099
Gargouri, Y. et al., 2010. Self-Selected or Mandated, Open Access Increases Citation Impact for Higher Quality Research R. P. Futrelle, ed. PLoS ONE, 5(10), p.e13636. Available at: http://dx.plos.org/10.1371/journal.pone.0013636
Salo, D., 2008. Innkeeper at the Roach Motel. Library Trends, 57(2), pp.98-123. Available at: http://muse.jhu.edu/content/crossref/journals/library_trends/v057/57.2.salo.html