The document provides information about British Columbia's Criminal Records Review Program (CRRP). It discusses who must be checked through the CRRP, an organization's responsibilities in the process, and how adjudication and payment works. Key points include: - The CRRP helps protect children and vulnerable adults by screening individuals whose criminal record may pose a risk. - Teachers, doctors, volunteers and others working with children or vulnerable adults must submit to a criminal record check. - Organizations are responsible for collecting and submitting criminal record check applications correctly and retaining forms for five years. - The adjudication process involves reviewing an applicant's criminal history and making a risk determination. The outcome letter is sent to the

1. Understanding the Process
By
Stacey Warren-Davies, Manager of Client Services
Jenn MacNeil, Supervisor of Criminal Records Review Program
Criminal Records Review Program

2. What is the Criminal Records Review
Program (CRRP)?
Who must be checked through CRRP?
Definition of an Employee
Organizations’ Responsibilities
Organizations’
Submission Options
Payment Options
Adjudication
Questions

3. The Criminal Records Review Act states that
anyone who works with, or has unsupervised
access to children or vulnerable adults must submit
to a Criminal Record Check. The Act helps protect
both children and vulnerable adults from
individuals whose criminal record indicates they
pose a risk of physical, financial or sexual abuse.

4. Members of governing bodies, such as
teachers, doctors, nurses, dentists,
chiropractors, optometrists, physical & massage
therapists
Licensed child care or adult care providers
License-not-required (LNR) child care providers
registered with the Provincial Child Care
Resource & Referral Program

5. School and hospital staff, including admin
staff/cleaners
Volunteers at licensed or license-not-required
facilities
Residents aged 12 years and older at licensed
or LNR facilities
Students enrolled in an education program that
involves a practicum component involving work
with children or work with vulnerable adults.

6. CRRP definition of an employee:
"employee" means an individual who is employed
by an employer and includes an independent
contractor who has entered into an agreement with
an employer;
The Community Care and Assisted Living Act
definition of an employee:
“employee" includes
(a) a volunteer,

7. http://www.pssg.gov.bc.ca/criminal-records-
review/shareddocs/consent-form.pdf

8. If the individual is an
employee or a
volunteer at a child
care or adult care
(vulnerable adults)
facility, licensed
under the
Community Care and
Assisted Living Act
which is
administered by
local health
authority community
care facility licensing
offices.
Please have the applicant complete Part 1 with their personal information. Please
ask the applicant if they have a Driver’s Licence # even if its expired.

9. The
organization
can fill out Part
2 prior to the
applicant filling
out Part 1. To
do this just
open the form
online and type
in the
organization
information, if
you know the
ID number we
would prefer
that.
The application will be
deemed incomplete
and returned to the Please ensure that the applicants
organization if the position/job title is included.
signature is missing.

10. Ensure that each applicant completes and signs the
Consent to a Criminal Record Check form.
NOTE: Employers may not ask an applicant to
authorize a criminal record check unless the
organization has offered employment to the
applicant.

11. Verify the applicant’s identity by asking for two
pieces of identification before proceeding with the
criminal record check.
One piece of ID must be government issued
(Driver license preferred) and display the
applicant’s name, date of birth, signature and
photo.
If a Driver’s License is provided, always have the
applicant fill out their Driver’s License number on
the consent form.

12. Retain a copy of the Consent to Criminal Record
Check form for at least five years (RCMP Policy).
Recheck volunteers every five years. Organizations
must ensure that volunteers have submitted a new
Consent to Criminal Record Check form by their
five-year anniversary date.

13. Submission Options
Filled out & submitted online
Preferred Method
Clearance sent electronically to organization
Quick turnaround time (if there is ‘no hit’)
3 Bulk processing for those with large
Options numbers of submissions
Clearances electronic
for
Submitting
Applications
Printed off the internet
Applicant can fill out the form
Organization mails or faxes to our office
Clearances sent by mail or electronically
to organization

14. $20.00 non-refundable processing fee for each
criminal record check.
Payment must be submitted with the completed and
signed consent form.
Consent forms received without payment will be
returned, unprocessed.

15. Draw-
Draw-Down Accounts
(Only accessible to organizations who have submitted the Draw-down
set up form to the CRRP and it has been approved for use.)
Money is placed in the account to pay for current
and subsequent Criminal Record Check
submissions.
Works like a credit balance account.
Can be set up and used by an authorized
representative of an organization.

16. Credit Cards (Visa or MasterCard)
Pre-authorized credit card usage form found on the
CRRP website.

17. Online and Fax Submissions:
Credit card
Draw-down account

18. Mail Submissions:
Credit Card
Draw-down account
Certified cheque or money order made payable to
the Minister of Finance

19. Personal cheques
Credit card information via e-mail
Cash

20. Adjudication
The process of settling or determining an issue
fairly, according to the law, Regulation, Policies
and/or Process and Guidelines.

22. The Adjudicator contacts the applicant and asks
the individual for the circumstances and
disposition of the offence, the individual’s current
situation, and any other relevant information
The Adjudicator reviews information from courts
and police, Parole Officers, Councilors/Rehab,
Sponsors(If applicable)
A detailed Risk Report is compiled and forwarded
to the Deputy Registrar who decides the matter

23. The Deputy Registrar makes a determination of
risk, taking into account factors such as:
◦ Age of individual at time of offence
◦ Length of time that has passed with no criminal
interaction
◦ Circumstances of offence, severity, nature,
pattern
◦ Remorse, acknowledgement
◦ Attempts at rehabilitation (i.e.: addiction
recovery, anger management)
◦ Risk factors of job (how job relates to criminal
record)

24. The Deputy Minister informs (by mail) the
organization of their decision.
What does this letter say? Please see the provided
handout.

25. Criminal Records Review Program: (250) 387-6981
Website:
http://www.pssg.gov.bc.ca/criminal-records-review/

26. We’re here to answer them for you!