Linnworks Data Exchange Masterclass
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This document discusses data exchange in Linnworks, including importing, exporting, and querying data from third party sources. It covers setting up scheduled or instant uploads and extractions of data in a consistent CSV format. The presentation provides rules for the CSV file format, such as avoiding scientific notation, properly formatting special characters, using unique column headers, and including default values, expressions, and extended properties. It also discusses automating data exchange on schedules and running ad hoc query reports to access data as needed.
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Linnworks Data Exchange Masterclass
- 2. Having worked at Linn Systems since January 2012 within the Support, Development and Implementation teams the knowledge I have gained allows me to provide advice to team members, partners and clients alike on best practices for setting up the system, ensuring each client has the opportunity to reap the benefits that can be achieved through using Linnworks for inventory, order and listing management Mark Aldous
- 3. Agenda Overview File Format Schedules Adhoc Q & A I. II. III. IV. V.
- 4. Data Exchange Import Automating the updating of Linnworks data through either scheduled or instant uploads from 3rd party sources Export Automating the process for extracting data from Linnworks and providing it in a consistent format for use by 3rd parties Query Data Access to both configurable pre-defined reports and bespoke custom reports generated on an ad-hoc basis
- 5. File Format CSV Industry standard for data exchange Simple Compact Support RULES Remember these simple rules to enhance your experience Scientific format Special characters Quotation marks Column headers Default Values Expressions Extended Properties - Avoid importing 3.00638E+12 - Importing Ñ,ó,à,ô,è - Keep your data where you want it - Ensure unique headers - Make your files smaller - Work with the data your way - Shared data for listing
- 6. File Format Rules SKU Title Barcode 050-OTH-ADANA Othmani Adana Berry 50g 4.00638E+12 050-OTH-AEGEAN Othmani Aegean Spice 50g 4.00638E+12 050-OTH-AKKAR Othmani Akkar Berry 50g 4.00638E+12 050-OTH-ALARB Othmani Al Arab Grape Mint 50g 4.00638E+12 050-OTH-BYBLOS Othmani Byblos Peach 50g 4.00638E+12 050-OTH-DAMASCUS Othmani Damascus Strawberry 50g 4.00638E+12 050-OTH-IZMIR Othmani Izmir Melon 50g 4.00638E+12 050-OTH-KOURA Othmani Koura Fruit Mix 50g 4.00638E+12 050-OTH-MARRAKECH Othmani Marrakech Mint 50g 4.00638E+12 050-OTH-NABATIEH Othmani Nabatieh Strawberry 50g 4.00638E+12 050-OTH-SAMSUN Othmani Samsun Baklava 50g 4.00638E+12 050-OTH-STAR Othmani Star of Al Hamra 50g 4.00638E+12
- 7. File Format Rules SKU Title Colour Colour_FR 100001 T-Shirt Blue, Size S Deep Blue bleu foncé 100002 T-Shirt Blue, Size M Deep Blue bleu foncé 100003 T-Shirt Blue, Size L Deep Blue bleu foncé 100004 T-Shirt Blue, Size XL Deep Blue bleu foncé 100005 T-Shirt Blue, Size XXL Deep Blue bleu foncé 100006 T-Shirt Red, Size S Light Red rouge léger 100007 T-Shirt Red, Size M Light Red rouge léger 100008 T-Shirt Red, Size L Light Red rouge léger 100009 T-Shirt Red, Size XL Light Red rouge léger 100010 T-Shirt Red, Size XXL Light Red rouge léger 100011 T-Shirt Green, Size S Emerald Green vert émeraude
- 8. File Format Rules SKU Title Barcode 100001 T-Shirt Blue, Size S 40063800001 100002 T-Shirt Blue, Size M 40063800002 100003 T-Shirt Blue, Size L 40063800003 100004 T-Shirt Blue, Size XL 40063800004 100005 T-Shirt Blue, Size XXL 40063800005 200001 50” Television 10027500001 SKU,Title, Barcode 10001,T-Shirt Blue, Size S,10000001 10002,T-Shirt Blue, Size M,10000002 10003,T-Shirt Blue, Size L,10000003 10004,T-Shirt Blue, Size XL,10000004 10005,T-Shirt Blue, Size XXL,10000005 20001, 50" Television,20000001 SKU,Title, Barcode 10001,”T-Shirt Blue, Size S”,10000001 10002,”T-Shirt Blue, Size M”,10000002 10003,”T-Shirt Blue, Size L”,10000003 10004,”T-Shirt Blue, Size XL”,10000004 10005,”T-Shirt Blue, Size XXL”,10000005 20001, “50”" Television”,20000001
- 9. File Format Rules SKU Image Image 100001 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100002 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100003 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100004 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100005 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 200001 [dropbox]mark.aldousImportsImagestv-front.jpg [dropbox]mark.aldousImportsImagestv-side.jpg SKU Primary Image Image 2 100001 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100002 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100003 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100004 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 100005 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg 200001 [dropbox]mark.aldousImportsImagestv-front.jpg [dropbox]mark.aldousImportsImagestv-side.jpg
- 10. File Format Rules SKU Level 050-OTH-ADANA 10 050-OTH-AEGEAN 0 050-OTH-AKKAR 5 050-OTH-ALARB 7 050-OTH-BYBLOS 12 050-OTH-DAMASCUS 0 050-OTH-IZMIR 5 050-OTH-KOURA 6 050-OTH-MARRAKECH 15 050-OTH-NABATIEH 7 050-OTH-SAMSUN 8 050-OTH-STAR 0
- 11. File Format Rules SKU Level 050-OTH-ADANA In Stock 050-OTH-AEGEAN In Stock 050-OTH-AKKAR Low Stock 050-OTH-ALARB Out of Stock 050-OTH-BYBLOS In Stock 050-OTH-DAMASCUS Low Stock 050-OTH-IZMIR In Stock 050-OTH-KOURA Out of Stock 050-OTH-MARRAKECH Low Stock 050-OTH-NABATIEH In Stock 050-OTH-SAMSUN Low Stock 050-OTH-STAR Out of Stock
- 12. File Format Rules SKU Title Weight Category Material Size Colour 100001 T-Shirt Blue, Size S 50 Mens Clothing 100% Cotton S Blue 100002 T-Shirt Blue, Size M 50 Mens Clothing 100% Cotton Medium Blue 100003 T-Shirt Blue, Size L 50 Mens Clothing 100% Cotton L Blue 100004 T-Shirt Blue, Size XL 50 Mens Clothing 100% Cotton XL Blue 100005 T-Shirt Blue, Size XXL 50 Mens Clothing 100% Cotton XXL Blue 100006 T-Shirt Red, Size S 50 Mens Clothing 100% Cotton S Red 100007 T-Shirt Red, Size M 50 Mens Clothing 100% Cotton M Red 100008 T-Shirt Red, Size L 50 Mens Clothing 100% Cotton L Red 100009 T-Shirt Red, Size XL 50 Mens Clothing 100% Cotton XL Red 100010 T-Shirt Red, Size XXL 50 Mens Clothing 100% Cotton XXL Red
- 13. Automate when data exchange takes place Schedules
- 14. Adhoc Run predefined query data reports to get data when you need it Orders Purchasing Custom Financial Inventory Listings
- 15. Q & A Please ask any questions you may have relating to the Linnworks data exchange tools