This document discusses data exchange in Linnworks, including importing, exporting, and querying data from third party sources. It covers setting up scheduled or instant uploads and extractions of data in a consistent CSV format. The presentation provides rules for the CSV file format, such as avoiding scientific notation, properly formatting special characters, using unique column headers, and including default values, expressions, and extended properties. It also discusses automating data exchange on schedules and running ad hoc query reports to access data as needed.

1. Data Exchange

2. Having worked at Linn Systems since January 2012 within the Support, Development and Implementation teams the
knowledge I have gained allows me to provide advice to team members, partners and clients alike on best practices for
setting up the system, ensuring each client has the opportunity to reap the benefits that can be achieved through using
Linnworks for inventory, order and listing management
Mark Aldous

3. Agenda
Overview
File Format
Schedules
Adhoc
Q & A
I.
II.
III.
IV.
V.

4. Data Exchange
Import
Automating the updating of Linnworks
data through either scheduled or instant
uploads from 3rd party sources
Export
Automating the process for extracting
data from Linnworks and providing it in a
consistent format for use by 3rd parties
Query Data
Access to both configurable pre-defined
reports and bespoke custom reports
generated on an ad-hoc basis

5. File Format
CSV
Industry standard for data exchange
Simple
Compact
Support
RULES
Remember these simple rules to enhance your experience
Scientific format
Special characters
Quotation marks
Column headers
Default Values
Expressions
Extended Properties
- Avoid importing 3.00638E+12
- Importing Ñ,ó,à,ô,è
- Keep your data where you want it
- Ensure unique headers
- Make your files smaller
- Work with the data your way
- Shared data for listing

6. File Format Rules
SKU Title Barcode
050-OTH-ADANA Othmani Adana Berry 50g 4.00638E+12
050-OTH-AEGEAN Othmani Aegean Spice 50g 4.00638E+12
050-OTH-AKKAR Othmani Akkar Berry 50g 4.00638E+12
050-OTH-ALARB Othmani Al Arab Grape Mint 50g 4.00638E+12
050-OTH-BYBLOS Othmani Byblos Peach 50g 4.00638E+12
050-OTH-DAMASCUS Othmani Damascus Strawberry 50g 4.00638E+12
050-OTH-IZMIR Othmani Izmir Melon 50g 4.00638E+12
050-OTH-KOURA Othmani Koura Fruit Mix 50g 4.00638E+12
050-OTH-MARRAKECH Othmani Marrakech Mint 50g 4.00638E+12
050-OTH-NABATIEH Othmani Nabatieh Strawberry 50g 4.00638E+12
050-OTH-SAMSUN Othmani Samsun Baklava 50g 4.00638E+12
050-OTH-STAR Othmani Star of Al Hamra 50g 4.00638E+12

7. File Format Rules
SKU Title Colour Colour_FR
100001 T-Shirt Blue, Size S Deep Blue bleu foncé
100002 T-Shirt Blue, Size M Deep Blue bleu foncé
100003 T-Shirt Blue, Size L Deep Blue bleu foncé
100004 T-Shirt Blue, Size XL Deep Blue bleu foncé
100005 T-Shirt Blue, Size XXL Deep Blue bleu foncé
100006 T-Shirt Red, Size S Light Red rouge léger
100007 T-Shirt Red, Size M Light Red rouge léger
100008 T-Shirt Red, Size L Light Red rouge léger
100009 T-Shirt Red, Size XL Light Red rouge léger
100010 T-Shirt Red, Size XXL Light Red rouge léger
100011 T-Shirt Green, Size S Emerald Green vert émeraude

8. File Format Rules
SKU Title Barcode
100001 T-Shirt Blue, Size S 40063800001
100002 T-Shirt Blue, Size M 40063800002
100003 T-Shirt Blue, Size L 40063800003
100004 T-Shirt Blue, Size XL 40063800004
100005 T-Shirt Blue, Size XXL 40063800005
200001 50” Television 10027500001
SKU,Title, Barcode
10001,T-Shirt Blue, Size S,10000001
10002,T-Shirt Blue, Size M,10000002
10003,T-Shirt Blue, Size L,10000003
10004,T-Shirt Blue, Size XL,10000004
10005,T-Shirt Blue, Size XXL,10000005
20001, 50" Television,20000001
SKU,Title, Barcode
10001,”T-Shirt Blue, Size S”,10000001
10002,”T-Shirt Blue, Size M”,10000002
10003,”T-Shirt Blue, Size L”,10000003
10004,”T-Shirt Blue, Size XL”,10000004
10005,”T-Shirt Blue, Size XXL”,10000005
20001, “50”" Television”,20000001

9. File Format Rules
SKU Image Image
100001 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100002 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100003 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100004 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100005 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
200001 [dropbox]mark.aldousImportsImagestv-front.jpg [dropbox]mark.aldousImportsImagestv-side.jpg
SKU Primary Image Image 2
100001 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100002 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100003 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100004 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
100005 [dropbox]mark.aldousImportsImagesblue-front.jpg [dropbox]mark.aldousImportsImagesblue-back.jpg
200001 [dropbox]mark.aldousImportsImagestv-front.jpg [dropbox]mark.aldousImportsImagestv-side.jpg

10. File Format Rules
SKU Level
050-OTH-ADANA 10
050-OTH-AEGEAN 0
050-OTH-AKKAR 5
050-OTH-ALARB 7
050-OTH-BYBLOS 12
050-OTH-DAMASCUS 0
050-OTH-IZMIR 5
050-OTH-KOURA 6
050-OTH-MARRAKECH 15
050-OTH-NABATIEH 7
050-OTH-SAMSUN 8
050-OTH-STAR 0

11. File Format Rules
SKU Level
050-OTH-ADANA In Stock
050-OTH-AEGEAN In Stock
050-OTH-AKKAR Low Stock
050-OTH-ALARB Out of Stock
050-OTH-BYBLOS In Stock
050-OTH-DAMASCUS Low Stock
050-OTH-IZMIR In Stock
050-OTH-KOURA Out of Stock
050-OTH-MARRAKECH Low Stock
050-OTH-NABATIEH In Stock
050-OTH-SAMSUN Low Stock
050-OTH-STAR Out of Stock

12. File Format Rules
SKU Title Weight Category Material Size Colour
100001 T-Shirt Blue, Size S 50 Mens Clothing 100% Cotton S Blue
100002 T-Shirt Blue, Size M 50 Mens Clothing 100% Cotton Medium Blue
100003 T-Shirt Blue, Size L 50 Mens Clothing 100% Cotton L Blue
100004 T-Shirt Blue, Size XL 50 Mens Clothing 100% Cotton XL Blue
100005 T-Shirt Blue, Size XXL 50 Mens Clothing 100% Cotton XXL Blue
100006 T-Shirt Red, Size S 50 Mens Clothing 100% Cotton S Red
100007 T-Shirt Red, Size M 50 Mens Clothing 100% Cotton M Red
100008 T-Shirt Red, Size L 50 Mens Clothing 100% Cotton L Red
100009 T-Shirt Red, Size XL 50 Mens Clothing 100% Cotton XL Red
100010 T-Shirt Red, Size XXL 50 Mens Clothing 100% Cotton XXL Red

13. Automate when data exchange takes place
Schedules

14. Adhoc
Run predefined query data reports to get data when you need it
Orders
Purchasing
Custom
Financial
Inventory
Listings

15. Q & A
Please ask any questions you may have relating
to the Linnworks data exchange tools